FY 2026 Preventive Maintenance Services to the Building Automation System
Closed Solicitation Posted
- Solicitation number
- 19GB5025Q0022
- Agency
-
US Embassy Libreville
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Libreville Estuaire 4000 Gabon
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, US Embassy Libreville, seeks preventive maintenance services for its Building Automation System, with quotations due October 19, 2026. The procurement is a firm fixed-price contract with economic price adjustment, open to all responsible sources with no set-aside.
Place of performance is US Embassy Libreville, Libreville, Gabon. Work covers semi-annual preventive maintenance of three standalone Johnson Controls Metasys BAS systems controlling HVAC, chilled water, hot water, and related building infrastructure across multiple embassy buildings. The contract base period is one year with four one-year option periods and an additional six-month extension option per FAR 52.217-8, requiring two site visits annually during the base period and one site visit during the six-month option term.
Contractor personnel must possess TOP SECRET facility clearances and TOP SECRET personnel security clearances issued by the Defense Counterintelligence and Security Agency (DCSA) prior to contract performance, as work involves access to Controlled Access Area (CAA) Restricted and CAA Core Spaces. All procurement of materials for these secure areas must be conducted by TOP SECRET-cleared personnel. Uncleared individuals may perform on-site work only on unclassified portions with Department of State personal identification badges. Joint ventures and subcontracting arrangements are acceptable provided all security clearance requirements are met; non-U.S. entities are ineligible due to security clearance requirements.
The contractor must employ manufacturer-certified technicians with minimum five years BAS experience and provide all labor, transportation, tools, instrumentation, and supplies. Quotations must be submitted electronically in separate technical and financial files not exceeding 30KB per email. Quotations must include SAM registration proof, SF-1449, pricing for all contract line items, representations and certifications, DD Form 254, and a Cybersecurity Supply Chain Risk Management questionnaire. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors. PSC code is J043, Maint/Repair/Rebuild Of Equipment—Pumps And Compressors. Amendment A00004, issued October 16, 2026, corrected the effective date of Amendment A00003 to October 13, 2026.
Notice text
4 versions
Update #4 · Latest ·
The Solictation is amended as per the SF30 (A00004) document that is attached. Kindly acknowledge all amendments of the solictition.
Update #3 ·
The Solictation is amended as per the SF30 document that is attached. Kindly acknowledge all amendments of the solictition.
Update #2 ·
The Solictation is amended as per the SF30 document that is attached.
Update #1 ·
Attached is a Request for Quotations (RFQ) for Building Automation System (BAS) Preventative Maintenance (PM) services.
The purpose of this fixed price contract is to obtain preventive maintenance of fuel management system services for the U.S. Government at Libreville.
The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. It also includes an option to extend for an additional six months, per FAR 52.217-8.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract with economic price adjustment.
Advance payment are not authorized.
Please, follow all the instructions included in attached RFQ to submit a quotation.
All contractors have to be registered in the SAM (System for Award Management) Database.
SAM.gov | Home at the time of quote submission.
The guidelines for registration in SAM are also available at:
https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM
This opportunity is subject to 52.229-12 Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 30KB, if it does then you might have to send more than one email.
Mixed quotes (quotes not separated in a different file (Financial vs Technical) will be disqualified.
PLACE OF PERFORMANCE:
US Embassy Libreville
BP. 4000 Quartier Sablière
Libreville GABON
Files
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