SF-30-19GB5026Q0022-A00002AJ.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF

PAGES

1 8

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

10/5/2026

4. REQUISITION/PURCHASE REQ. NO.

PR16099881

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 19GB50 7. ADMINISTERED BY (If other than Item 6) CODE 19GB50

American Embassy Libreville

Attn: Contracting Officer

BP. 4000 Quartier Sablière Libreville, Gabon

8. NAME AND ADDRESS OF CONTRACTOR (NO., street, city, county, State, and ZIP Code)

X 9a. AMENDMENT OF SOLICITATION

NO.

19GB5026Q0022

9b. DATED (SEE ITEM 11)

08/07/2026

10a. MODIFICATION OF

CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The time and date specified for receipt of Offers [ ] is extended, [X] is not extended

Offers must acknowledge receipt of this amendment prior to the hour, and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning __2____ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS

DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

X

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [X] is required to sign this document and return __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to reopen the solicitation, extend the proposal submission deadline, and incorporate material attachments and corrections.

Accordingly, the solicitation is amended as follows:

1. EXTENSION OF CLOSING DATE: The solicitation closing date and time is hereby reopened and extended from September 21, 2026, to Tuesday

October 13, 2026, at 10:00 Libreville Local time.

2. QUESTIONS AND ANSWERS: The official Questions and Answers (Q&A) document is attached and incorporated into the solicitation

(Attachment F).

3. SECURITY REQUIREMENTS: The Contract Security Classification Specification (DD Form 254) is attached and incorporated into the solicitation (Attachment C).

4. INSTRUCTIONS TO PREVIOUS OFFERORS: Offerors who submitted a proposal prior to the issuance of this amendment must acknowledge receipt of this amendment and prior amendment. Offerors may either: (a) Submit a revised proposal that incorporates the attached Q&A and DD254 requirements; OR (b) Provide written confirmation to the Contracting Officer that their original proposal remains valid and no revisions are necessary.

5. All other terms and conditions of the solicitation remain unchanged and in full force and effect.

6. CORRECTION #1: correct the typo in SF-1449 by deleting September 13, 2026, and replace with September 14, 2026 (please note that the latter date has been extended to September 21, 2026, through Amendment 001 and now to October 13, 2026, through the current Amendment 002);

7. CORRECTION #2: To change all references to “Secret” clearance by “Top Secret” clearance in the following sections: Section 12.5 (Materials and

Equipment), paragraph 12.5.8; Section 1 (General), paragraph 1.1; and Section 2 (Personnel Requirements), paragraph 2.1 (Personnel Clearances).

8. CORRECTION #3: correct the pricing table 1.6 Option per FAR 52.217-8 (Option Term: Six (6) Months); quantity is reduced from “2” to “1”.

9. CORRECTION #4: To correct the numbering of all attachments (see next page for details).

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Lennox Browne

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243]

Accordingly, the following paragraphs shall now read as follows:

In The table of contents SECTION 1 – THE SCHEDULE

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19GB5026Q0022 Prices, Block 23

• Continuation To SF-1449, RFQ Number 19GB5026Q0022, Schedule Of Supplies/Services, Block

20 Description/Specifications/Work Statement

▪ Attachment A Additional Security Requirements for BAS PMSC in Secure Area,

▪ Attachment B Government Furnished Property

▪ Attachment C DD254 Form

▪ Attachment D C-SCRM Questionnaire

▪ Attachment E DOS Secure Software Development Attestation Form

▪ Attachment F Questions and Answers

In SECTION 1 - THE SCHEDULE, CONTINUATION TO SF-1449, RFQ NUMBER 19GB5026Q0022, PRICES, BLOCK 23

II. PRICING

1.6 Option per FAR 52.217-8 (Option Term: Six (6) Months)

CLIN Description Equipment Unit of

Measure

Quantity Unit Price Total Price

401A Building

Automation System

(BAS) Preventative

Maintenance (PM) services

Listed in “3. Building

Automation Systems to be Serviced” in

“Continuation to SF-

1449”

Semi-annual 1

In CONTINUATION TO SF-1449, RFQ NUMBER 19GB5026Q0022, SCHEDULE OF

SUPPLIES/SERVICES, BLOCK 20, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

12. Contractor’s Responsibility

12.5. Materials and Equipment

12.5.8. The Contractor shall securely procure all materials destined for use in the CAA Restricted and

CAA Core Spaces. Personnel involved in the procurement process of CAA Restricted and

CAA Core materials, specifically all coordination with potential vendors, choice of vendor, issuance of orders and coordination of deliveries to the Contractor’s Consolidated Receiving

Point (CRP), if applicable, must possess TOP SECRET clearances. Secure procurement may not be accomplished by un-cleared individuals. Secure procurement shall be accomplished by not disclosing the Post name, location or project for which the items are ordered to any un-cleared vendor. Vendors will not be informed of the ultimate destination or that the materials are destined for installation in CAA Restricted or CAA Core spaces.

In ATTACHMENT A, PERFORMANCE WORK STATEMENT (PWS), Additional Security

Requirements for BAS PMSC in Secure Areas.

1. General

1.1. This Purchase Order includes security provisions that are contained in the attached DD Form 254, Contract Security Classification Specification, issued by the Bureau of Diplomatic Security, DS/IS/IND. Contractor must maintain a Top Secret Facility Clearance issued by Defense

Counterintelligence and Security Agency (DCSA) for period of performance.

2. Personnel Requirements

2.1. Personnel Clearances

Contractor personnel requiring unescorted access to CAA spaces at overseas posts, or access to classified information domestically or overseas, shall possess TOP SECRET personnel security clearances issued by DCSA prior to contract performance.

ATTACHMENT F

QUESTIONS AND ANSWERS

QUESTION #1: The cover letter identifies September 14, 2026, at 13:00 Libreville time as the quotation deadline, while SF-1449 Block 8 states September 13, 2026, at 1:00 p.m. local time. Please confirm the controlling deadline.

RESPONSE #1: The controlling deadline is September 14, 2026, at 13:00 Libreville time. The date listed on the SF-1449 (September 13) falls on a Sunday and was entered in error. Offerors should refer to the current SF-

30 Amendment to Solicitation Number A0002 for the corrected and controlling deadline.

QUESTION #2: PWS Sections 1.4 and 12.3 require a TOP SECRET facility clearance and final TOP

SECRET personnel clearances for CAA Restricted/Core work, while Attachment A references SECRET clearances. Please confirm the controlling FCL and PCL requirements and provide the referenced DD

Form 254.

RESPONSE #2: All references to "Secret" clearance in Attachment A are hereby amended to "Top Secret" to align with PWS Sections 1.4 and 12.3. This revision applies to the following sections: Section 12.5 (Materials and Equipment), paragraph 12.5.8; Section 1 (General), paragraph 1.1; and Section 2 (Personnel Requirements), paragraph 2.1 (Personnel Clearances). The controlling requirement is TOP SECRET for both the facility clearance (FCL) and personnel clearances (PCL). The DD Form 254 is provided with this amendment as

Attachment C.

QUESTION #3: Please confirm whether Attachment C, the Secure Software Development Attestation

Form, is required when the contractor will maintain the Government's existing Johnson Controls

Metasys BAS but will not develop, sell, license, or furnish software. If Attachment C is required, must

Johnson Controls provide the attestation as the software producer?

RESPONSE #3: The Government has reviewed the Statement of Work (BAS PMSC SOW_2026) in detail.

This solicitation covers preventive maintenance labor and services only. Per Section 5.1.1 (Exclusions), software upgrades and BAS re-commissioning are explicitly excluded from the scope of this contract. The

Contractor's software-related responsibilities are limited to assessing the existing Johnson Controls Metasys software (Section 4.6.4.1) and creating backups and related documentation; they do not include procuring, delivering, or licensing software or software updates to the Government.

Accordingly, because this contract does not involve the delivery of software, the Department of State Secure

Software Development Attestation Form (previously Attachment C as this is now renumbered as E) is not required for proposal submission under this solicitation. The C-SCRM/Attachment D requirement referenced in

Sections 3 and 4 of the RFQ is a conditional requirement applicable only to offerors furnishing software to the

Government.

Offerors should ensure their proposals clearly state that no software, software updates, or version releases are being furnished or delivered under this contract. Should future software upgrade work be authorized through a separate purchase order or contract modification (per SOW Section 5.2), the attestation requirement will be evaluated at that time, and Johnson Controls, as the software producer, would be required to provide the attestation if applicable.

QUESTION #4: The pricing table for the six-month FAR 52.217-8 option lists two semiannual site visits.

Please confirm whether two visits are required during the six-month extension or whether the intended quantity is one.

RESPONSE #4: This contract consists of a one-year base period plus four option years, with two site visits required per year, as specified in SOW Section 2.1. The six-month extension exercised under FAR 52.217-8 will require only one site visit during that period. Accordingly, CLIN 401A has been revised to reflect a quantity of one visit.

QUESTION #5: The solicitation references an Attachment B concerning Government-furnished property, while the separately posted Attachment B is the C-SCRM Questionnaire. Please confirm whether a GFP attachment is missing and identify the complete, controlling attachment list.

RESPONSE #5: The revised and controlling attachment list is included in the SF-30 Amendment to the

Solicitation. The renumbering of all Attachment are specified in this amendment. Government-Furnished

Property (GFP) information will be provided at the time of award and will be designated as Attachment B.

QUESTION #6: The C-SCRM Questionnaire instructions direct offerors to enter responses in Column D, while the visible "Vendor Response" fields appear in Column C. The workbook also contains apparent broken references in its scoring formulas. Please confirm that offerors should complete the gray response cells in Column C and that the formula errors will not affect evaluation.

RESPONSE #6: The most current version of the C-SCRM Questionnaire is provided as Attachment D.

Offerors should complete the gray "Vendor Response" cells in Column C. This same questionnaire template is used across Department solicitations, and no issues affecting evaluation have been identified with the scoring formulas to date.

QUESTION #7: The manufacturer, product line, and software-version fields for BAS #2 and BAS #3 are blank, although Section 3.3 identifies the BAS serving all five buildings as Johnson Controls Metasys.

Please confirm the manufacturer, product line, and installed software versions for BAS #2 and BAS #3.

RESPONSE #7: BAS #2 and BAS #3 are identical in manufacturer and product line to BAS #1 (Johnson

Controls Metasys). An updated software version is anticipated through the forthcoming Johnson Controls release; however, the specific version number is not yet available at this time. The Government will provide the updated version information once it is received from the manufacturer.

QUESTION # 8: We have identified the opportunity on SAM.gov under Notice ID 19GB5025Q0022.

However, the attached solicitation appears to identify RFQ No. 19GB5026Q0022, Requisition No.

PR16099881. To avoid any administrative error, we kindly request your written confirmation of:

The solicitation document appears to identify RFQ No. 19GB5026Q0022, Requisition No. PR16099881. To avoid any administrative error, we kindly request your written confirmation of the correct and current solicitation number:

RESPONSE # 8: Please note that both numbers are correct and generated by our system. These are listed on our cover page (Form SF-1449 in block 4 and block 9a) in our solicitation document. The solicitation number to include in your offer is 19GB5026Q0022.

QUESTION # 9: Kindly confirm whether the requirement remains open for quotations:

RESPONSE # 9: Amendment 0001 was issued and posted to extend the closing date to September 21, 2026

(www.sam.gov). Post is re-opening this solicitation and the closing date is September 28, 2026.

QUESTION # 10: Kindly provide the confirmed submission deadline of September 14, 2026, at 1:00 p.m.

Libreville local time:

RESPONSE # 10: Please refer to the answer to question 9.

QUESTION # 11: Kindly confirm whether a non-U.S. entity registered in SAM.gov may submit as the prime contractor;

RESPONSE # 11: This requirement includes minimum security clearance level, hence it will not apply for a non-U.S. entity.

QUESTION # 12: Kindly confirm whether a consortium, joint venture or subcontracting arrangement with a

Johnson Controls Metasys manufacturer-certified technical company is acceptable;

RESPONSE # 12: Joint venture or subcontracting arrangement can work, provided that the offeror meets all the requirements in the solicitation (pay special attention to mandatory security clearances).

QUESTION # 13: Please provide the precise manufacturer certification and security-clearance evidence required for the proposed technicians;

RESPONSE # 13: The manufacturer does not set this requirement. The Bureau of Overseas Buildings

Operations (OBO), through the Bureau of Diplomatic Security does. OBO regulations require it for personnel who will access and work in designated areas of the facility, as the solicitation specifies in attachment 2 ( kindly review it thoroughly for this purpose). Furthermore, offerors are required to provide all documents / licenses / certifications described in Section 3 of the solicitation.

QUESTION # 14: Please confirm whether any site visit or pre-quotation meeting is scheduled or mandatory;

RESPONSE # 14: No site visit or pre-quotation meeting was scheduled or mandatory.

QUESTION # 15: Has any amendment been issued since publication.

RESPONSE # 15: Amendment 001 has been issued to extend the closing date to September 21, 2026.

Amendment 002 is issued to re-open the solicitation until September 29, 2026.

QUESTION # 16: Please confirm that all official solicitation documents and amendments are available without a document-purchase fee through SAM.gov.

http://www.sam.gov/

RESPONSE # 16: No document-purchase fee through SAM.gov is required.

QUESTION # 17: When was the existing Metasys system initially installed?

RESPONSE # 17: The existing Metasys system was installed and commissioned in June 2012

QUESTION # 18: Who installed the system?

RESPONSE # 18: Johnson Controls, Inc. (JCI) installed the system as a subcontractor to [B.L. Harbert

International (BLHI)].

QUESTION # 19: Is a BAS single-line diagram or system architecture drawing available to share?

RESPONSE # 19: No. The Building Automation System (BAS) diagrams and architecture drawings are

Sensitive But Unclassified (SBU), so they will not be released during the solicitation period. The Government will give them to the awardee after contract award, subject to the applicable security and handling requirements.