AMENDMENT 003 - Four (4) Administrative Support Assistants - Santa Fe Indian Health Center
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 75H70726Q00035
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 561110 Office Administrative Services
- PSC
- R699 Support- Administrative: Other
- Place of performance
- Santa Fe, New Mexico 87505, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service Albuquerque Area Office seeks to procure staffing services for Four (4) Administrative Support Assistants to support the Santa Fe Indian Health Center through a Firm-Fixed-Price Request for Proposal under solicitation number 75H70726Q00035. The contractor must provide qualified administrative professionals to assist with office automation, appointment scheduling, correspondence management, reception services, and timekeeping duties. Required qualifications include a high school diploma or GED, valid driver's license, proficiency in MS Word/Excel/Teams, database management skills, basic financial literacy, and event coordination capabilities; all personnel must pass criminal background investigations, security clearances, and health screening including vaccinations and TB testing before commencing work. Evaluation will be conducted on a best-value basis considering technical approach, key personnel qualifications, past performance, and price, with key personnel and past performance weighted as relatively more important than price. The proposal deadline was extended to March 13, 2026, at 12:30 PM MST, with questions due by the same date; proposals must be submitted in four volumes: Technical Approach (20 pages maximum), Key Personnel/Qualifications (20 pages maximum), Past Performance (12 pages maximum), and Price Quote, with a minimum of six contractor profiles required for selection of the four positions.
This procurement is set-aside under the Buy Indian Act exclusively for Indian Small Business Economic Enterprises, with only one award anticipated from this solicitation. The contract structure includes a base period from TBD 2026 to TBD 2027 plus four optional one-year extension periods, for a maximum total duration of five years, with an estimated annual billing of 8,320 hours per year (four employees at 2,080 hours each) subject to Service Contract Act wage determination requirements starting at $35.68 per hour for Administrative Assistants plus fringe benefits. No incumbent contractor is identified in the solicitation materials, indicating this is a new requirement rather than a transition from an existing contract. The primary place of performance is Santa Fe Indian Health Center in Santa Fe, New Mexico, with potential rotation to three outlying satellite clinics—Santa Clara Health Center, San Felipe Health Clinic, and Cochiti Health Clinic—located within the Albuquerque Area Indian Health Service jurisdiction. Work will be performed Monday through Friday, 8:00 AM to 5:00 PM, with an all-inclusive hourly rate required to cover travel expenses, per diem, lodging, and all applicable federal, state, and local taxes.
Notice text
4 versions
Update #4 · Latest ·
AMENDMENT 003: TO EXTEND THE SOLICITATION CLOSING DATE TO 3/13/2026. UPLOAD ANSWERS FOR CLARITY/CONFIRMATION: (SEE ATTACHMENT).
All other terms and conditions shall remain unchanged.
Update #3 ·
AMENDMENT 002: TO CORRECT/ANSWER AND CLARIFY QUESTIONS DATES:
1. 1.5.6 indicated thirty-minute lucn break, and paragraph 5.2.1 indicaters 1-hour lunch break. It is 1-hour lunch break.
2. Paragraphs 4.1.1 & 4.1.2 incomplete. Leave 4.1.2 as is. 4.1.1 The contractor shall provide all uniforms.
3. 5.1.13 It will be at the discretion of the health center, and can be a all inclusive rate.
4. 5.2.3 On call duties, will be at the discretion of the COR.
5. 5.8.4 & 16.3.3 Health center looks at pricing and LPTA is one they look for as well, along with the best value, and other factors.
6. 9.1 Base Year + 4 Option Periods.
7. 12.5 Removed
8. 16.5.4 These are instructions, put administratiave assistants.
9. 16.6.1 & 16.6.2 Leaving as is.
All other terms and conditions shall remain unchanged.
Update #2 ·
AMENDMENT 001: TO CORRECT AND CLARIFY OFFERS AND QUESTIONS DATES:
1. The quote must be signed by an official authorized to bind your organization and submitted no later than 3/6/2026, at 12:30 pm MST via email to Patricia Trujillo at patricia.trujillo@ihs.gov.
2. Send questions regarding this RFQ (using the below table format only) to Patricia Trujillo at patricia.trujillo@ihs.gov, prior to closing of solicitation.
All other terms and conditions shall remain unchanged.
Update #1 ·
The Indian Health Service (IHS), Albuquerque Area office (AAO), Santa Fe Indian Health Center (SFIHC), has a requirement for Four (4) Administrative Support Assistants. May be required to rotate to the Three (3) Outlying Satellite Clinics – Santa Clara Health Center, San Felipe Health Clinic and Cochiti Health Clinic as needed. Primary duty station is Santa Fe Indian Health Center, Santa Fe, New Mexico.
This is a combined synopsis for Indian Health Service (HIS) for commercial items or services prepared in accordance with format in FAR 12.6, as supplemented with additional information included in this notice.
The solicitation number is 75H70726Q00035 and is issued as a Request for Proposal (RFP), unless otherwise indicated herein. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2025-06.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561110 with a business size standard $12.5.
Prospective Offerors are invited to submit proposals in reference to the solicitation cited above. The proposal should include the following:
1. Complete Pricing Table (fillable SF-1449)
2. Past Performance
3. Signed SF-1449
4. Signed Indian Economic Enterprise Representation Form (IEE)
5. OF 306 Childcare & Indian Childcare Worker Positions.
Set-Aside:
Under the Buy Indian Act, 25 U.S.C. 47, through the transfer of authority from the Department of Interior to HHS, offers will be solicited from Indian Small Business Economic Enterprises (see HHSAR Subpart 326.6) that are also small business concerns. Any acquisition resulting from this set-aside will be as follows:
1st Tier: Small Business Indian Firms
ONLY ONE AWARD WILL RESULT FROM THIS SOLICITATION.
Destination shall be for the following Albuquerque Area Indian Health Service, Santa Fe Indian Health Center:
Santa Fe Indian Health Center is the primary duty station, will rotate to Three (3) Outlying Satellite Clinics (Santa Clara Health Center, San Felipe Health Clinic & Cochiti Health Clinic) as needed:
Santa Fe Indian Health Center, 1700 Cerrillos Road, Santa Fe, NM 87505 (Primary Duty Station)
San Felipe Health Center, 4 Cedar Street, San Felipe, NM 87001
Cochiti Indian Health Center, 270 Windmill Road, Cochiti Pueblo, NM 87072
Santa Clara Indian Health Center, 400 State Road 30, Espanola, NM 87532
GSA Vehicle will be made available to and from the satellite clinics.
This solicitation will result in a single award with a Base + Four Option Periods from the date of award based on Satisfactory Performance ratings.
Other Details
SAM Requirement - This solicitation requires registration with the sam.gov prior to award, pursuant to applicable regulations and guidelines. Registration can be found at https://www.sam.gov. Vendor must have an active UEI number.
Invoicing – Invoices submitted under an award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payments Requests (FEB 2022).
Payment – All payments by the Government under an award shall be made by electronic funds transfer (EFT), per FAR 52.232.33.
Proposal Submission
All responsible offerors that respond to this solicitation must submit their proposals by 3/6/2026, by COB 12:30 p.m., (MST). The proposal shall be sent preferably by Email to: patricia.trujillo@ihs.gov. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
Questions Submission: Interest Offerors must submit any questions concerning this solicitation at the earliest time possible to enable to respond. Technical questions must be submitted by email to: Travis Snyder, travis.snyder@ihs.gov, prior to closing of the solicitation.
Acquisition Questions Submission: Must be submitted by email to: Patricia Trujillo, patricia.trujillo@ihs.gov, prior to closing of the solicitation. Questions not received within a reasonable time prior to close of the solicitation will not be considered.
GSA/FSS CONTRACT HOLDERS – PROVIDE GSA/FSS/VA OR OTHER GWAC CONTRACT NUMBER, ONLY IF APPLICABLE.
Files
| File | Type | Posted |
|---|---|---|
| Copy of QA Template.Round2.xlsx | XLSX spreadsheet | |
| Copy of-QA Template.xlsx | XLSX spreadsheet | |
| Copy of 1H-IHS Santa Fe Admins Questions Amend 0002.xlsx | XLSX spreadsheet | |
| Solicitation Questions.docx | DOCX document | |
| Copy of FWI-QA Template (5285).xlsx | XLSX spreadsheet | |
| Copy of 5285-QA Template.Round2.xlsx | XLSX spreadsheet | |
| Amendment 002 - Solicitation 75H70726Q00035 - Four Administrative Assts.pdf | ||
| SF-1449 - Solicitation - 75H70726Q00035 Four Administrative Support Assts SFIHC.pdf | ||
| WD 15-5449 (23).txt | TXT text file | |
| SF-1449 - Solicitation 75H70726Q00035 - Four Administrative Support Assistants.pdf | ||
| 5 - OF-306 Child Care Form Addendum to Declaration for Federal Employment.pdf | ||
| IHS IEE Representation Form_Jan 2022_508 Compliant.pdf | ||
| Past Performance Survey Form.docx | DOCX document |
Show all 13
Notice history
| Notice | Type | Posted |
|---|---|---|
| AMENDMENT 003 - Four (4) Administrative Support Assistants - Santa Fe Indian Health Center | Award Notice | |
| This notice | Solicitation |
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