Copy of 5285-QA Template.Round2.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- AMENDMENT 003 - Four (4) Administrative Support Assistants - Santa Fe Indian Health Center
- Solicitation number
- 75H70726Q00035
About this file
This is a Questions and Answers (Q&A) template submittal sheet for Round 2 of the federal solicitation 75H70726Q00035 for Four (4) Administrative Support Assistants at Santa Fe Indian Health Center (SFIHC). Flatwater, Incorporated submitted 11 numbered questions addressing clarifications on the Performance Work Statement, Key Personnel Instructions, volume page limitations, evaluation methodology, scope of administrative duties, medical liability insurance applicability, on-call compensation, interpreter provision, government vehicle availability and logistics, posting of Q&As on SAM.gov, and request for deadline extension. Government responses confirmed that financial literacy duties include ordering supplies and preparing travel requests; past performance of the organization (vendor) should be included in Key Personnel volume with employee resumes; no page limitations exist for cover pages and Table of Contents; evaluation will use Best Value methodology; administrative support assistants will perform administrative duties only with no specialized medical services; medical liability insurance is not required; on-call duties and compensation are at COR discretion; interpreters will be provided by SFIHC; vehicle availability and logistics will be determined by the COR and contract employee; all Q&As will be posted on SAM.gov; and the submission deadline was extended from March 6, 2026 to March 13, 2026.
The solicitation is issued by the Indian Health Service (IHS) Albuquerque Area Office as a Request for Proposal (RFP) under the Buy Indian Act set-aside, limited to Small Business Indian Enterprises. One award will result from this solicitation. Proposals are due by March 13, 2026 at 12:30 PM MST and must include a completed Pricing Table (SF-1449), Past Performance documentation, signed SF-1449, signed Indian Economic Enterprise Representation Form, and OF 306 form. The contract covers services at SFIHC in Santa Fe, New Mexico with potential rotation to three outlying satellite clinics (Santa Clara Health Center, San Felipe Health Clinic, and Cochiti Health Clinic). The contract structure is Base Year plus 4 Option Periods. The NAICS code is 561110 with a $12.5 million small business size standard.
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Other files
| File | Type | Posted |
|---|---|---|
| Copy of QA Template.Round2.xlsx | XLSX spreadsheet | |
| Copy of-QA Template.xlsx | XLSX spreadsheet | |
| Copy of FWI-QA Template (5285).xlsx | XLSX spreadsheet | |
| Solicitation Questions.docx | DOCX document | |
| Copy of 1H-IHS Santa Fe Admins Questions Amend 0002.xlsx | XLSX spreadsheet | |
| Amendment 002 - Solicitation 75H70726Q00035 - Four Administrative Assts.pdf | ||
| SF-1449 - Solicitation - 75H70726Q00035 Four Administrative Support Assts SFIHC.pdf | ||
| 5 - OF-306 Child Care Form Addendum to Declaration for Federal Employment.pdf | ||
| SF-1449 - Solicitation 75H70726Q00035 - Four Administrative Support Assistants.pdf | ||
| IHS IEE Representation Form_Jan 2022_508 Compliant.pdf | ||
| WD 15-5449 (23).txt | TXT text file | |
| Past Performance Survey Form.docx | DOCX document |
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Q&A
| Question Submittal Sheet | |
| Submitting FWG Company | Flatwater, Incorporated |
| Official Gov. Solicitation # | 75H70726Q00035 |
| Official Gov. Solicitation Name | Four (4) Administrative Support Assistants - Sant Fe Indian Health Center |
| FWG Opportunity # | 5285 |
| FWG Opportunity Name | 4 Administrative Support Assistants - IHS |
| FWG BD Lead | Cheyanne Diehl |
| Round # of Question & Answer | 2 | |||||
| Submit to (name & email) | Patricia Trujillo at patricia.trujillo@ihs.gov | |||||
| Submittal Subject Line | FWI Questions for 75H70726Q00035 Four (4) Administrative Support Assistants - Santa Fe Indian Health Center | |||||
| Question Submittal Due Date | ASAP | |||||
| Special Notes / Requirements | N/A | I will reformat this Q sheet to match the government's fomat as per solicitation page 29 | ||||
| # | Solicitation Page# | Section # | Section Title | Question | Answer | |
| 1 | 9 | 5 | Performance Work Statement (PWS) | Will the Government please confirm which duties in section 5 will require basic financial literacy of the contracted Administrative Support Assistants? Is the scope of their financial responsibilities ordering supplies (5.1.5) and preparing travel requests (5.1.8)? | The basic financial literacy of the ASA is assisting in the Finance Department to ordering supplies (5.1.5) and preparing travel requests (5.1.8), may also include 5.1.1 reports. | |
| 2 | 30 | 16.6, 16.6.2 | Key Personnel Instructions (Volume II) | As per section 16.6.2 "The Offeror must provide the general background, experience and qualifications of the organization, including similar or related contracts, subcontracts or grants and contain the name of the customer, contract or grant number, dollar amount, time of performance and the names and telephone numbers of the Project Manager and | ||
| Contracting/Grants Officer". Will the government please confirm that they want the past performance of the organization within the Key Personnel volume (Volume II), rather than the experience of the key personnel? If yes, should that same past performance of the organization again be provided in the Past Performance volume (Volume III)? | It would be the past performance of the organization (vendor) and SFIHC would like to see their experience which would be on their resume. | |||||
| 3 | 29 | 16, 16.2 | Instructions, Conditions, and Notice to Offerors | To facilitate content separation and the ease of volume navigation, will the Government please confirm that cover pages and Table of Contents (TOCs) are excluded from volume page count limitations? | There is no limitation of pages, IHS puts that b/c we've received some more than the page count. | |
| 4 | General | General | General | Please confirm that the evaluation process will be Best Value and that all responses will be reviewed. | Yes | |
| 5 | Solicitation, Page 9 | 5.1 | Section 5.1 states: The Contractor shall provide Four (4) Administrative Support Assistants services to assist the Santa Fe Indian Health Center (SFIHC) Administration Office with direct and indirect patient and administrative duties. The contractor Administrative Support Assistants will assist in the following: Administration Office, Finance Department, Front Desk, and Greeter. Can the government please confirm that the direct and indirect patient duties by contractor admistrative support assistants will solely be performing administrative duties/functions to the Santa Fe Indian Health Center and other Satellite Clinics and not any patient care/duties? | Provide guidance to the patients upon request. May be required to assist in the front desk or as a greeter and will be required to assist the patients with direction, paperwork. | ||
| 6 | Solicitation, Page 3 | 1.3.1 | Section 1.3.1 This is a non-personal health care service contract, as defined in Federal Acquisition Regulation (FAR) 37.401, under which the contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The contractor indemnifies the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance. The contract must maintain medical liability insurance. Coverage amounts acceptable to the Contracting Officer, which is not less than the amount normally prevailing within the local community for the medical specialty. The contract is required to ensure that its subcontract for provisions of health care services contain the requirement of the Clause 52.237-7, including the maintenance of medical liability insurance. Can the government please confirm that section 1.3.1 is not applicable to this opportuntiy including the medical liability insurance is not required as contractors personnel are not providing specialized medical services, as solely the contractors personnel are administrative support assistants? | (e.g., professional judgments, diagnosis for specific medical treatment) - This is an example, if it doesn't pertain I wouldn't worry about it. I believe this was taken off the SF-1449 attached to solicitation. | ||
| 7 | Solicitation, Page 10 | 5.2.3 | Scheduling of Shifts | Section 5.2.3 "Scheduling of Shifts" references the government point of contact or primary COR will determine specific tour of duty which maybe assigned on-call duties as needed, and may include working weekends and Holidays as well as the contractors employees must rotate into other duty sections as needed to support patient care. Per previous contractor question #12 the government responded that the COR can determine, but probably not in this case. As there is no overtime, can the Government please clarify how the contractor will be compensated due to contractors personnel performing on-call duties when needed that results with hours in excess of the allowable 40 hours in one week? | ||
| 8 | Solicitation, Page 10 | 5.4 | No section Title | Section 5.4 details that the contractor will perform work with multicultural patients and interpreters as necessary for non-English speaking patients. Per previous contractor question #13 the government responded that it was thought that interpreters would be provided by others. Can the government please confirm that interpreters will be provided by the government to contractors personnel and therefore not a requirement for contractor personnel to be an interpreter while assisting with non-English speaking patients? | SFIHC should have a interpreter onsight. | |
| 9 | General | General | General | Per government response to previous contractor question #19 & #22 the government responded that government vehicles will be made available for contractors personnel use between the performance locations. Can the government please provide a response to the following? - If the contractors personnel opt to use the government vehicle would all four performance locations have a government vehicle available for contractors personnels use? - For example, if contractors personnel drives a government vehicle from the Santa Fe Indian Health Center (Point A) to Cochiti Health Clinic (Point B) would the contractor personnel have the ability to leave the government vehicle at Point B? If the government vehicle is required to be returned to Point A, would the contractors personnel have the ability to leave in advance of the end of the work day hours to accomodate for the drive time involved as contractor is unable to invoice for travel time per the governments response #22? | That would be determined by the COR and the contract employee. | |
| 10 | General | General | General | The government provided contractor respones to our questions on 2/24/2026. For equal access, will the government be posting on SAM.gov all questions and government answers presented by contractors? | Yes | |
| 11 | General | General | General | In order for all offerors to receive government responses to any material follow-on questions and the ability to provide a thorough and comprehesive response, would the government consider providing an extension for this response from Friday, 6 March 2026 @ 12:30 PM MST? | Yes | |
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