Copy of 1H-IHS Santa Fe Admins Questions Amend 0002.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- AMENDMENT 003 - Four (4) Administrative Support Assistants - Santa Fe Indian Health Center
- Solicitation number
- 75H70726Q00035
About this file
This file is a Questions and Answers (Q&A) document from Amendment 0002 addressing clarifications submitted by prospective offerors for the Santa Fe Indian Health Center Administrative Support Assistants RFP (Solicitation 75H70726Q00035).
The solicitation seeks Four (4) Administrative Support Assistants for the Santa Fe Indian Health Center with potential rotation to three outlying satellite clinics. Key clarifications provided include: billing is based on actual hours worked not to exceed 2,080 hours annually per FTE with no guaranteed minimum; on-call, weekend, and holiday coverage is at the discretion of the Santa Fe Indian Health Center depending on workload and are accountable within the 2,080 annual hours; leave benefits (paid holidays, vacation, and sick leave) required under the Service Contract Act and Executive Order 13706 may be included as an all-inclusive rate or separately provided by contractors; a minimum of six candidate profiles should be submitted for selection of the four positions, with interviews to be conducted; uniforms are the contractor's responsibility if required for the position; and Commitments and Representations/Certifications may be included as part of candidate resumes. The contract is structured as a Firm-Fixed-Price Requirements contract with a Master IDIQ value of $2 million and minimum Task Order value of $10,000. Evaluation criteria weight Past Performance at 60% and Technical Capability at 40%. The anticipated start date is May 1, 2026, with a 60-month base period plus two option periods. Questions were due January 26, 2026, and proposals were due February 18, 2026 (later extended to March 13, 2026 per Amendment 003). This is a Buy Indian Act set-aside limited to Indian Small Business Economic Enterprises that are also small business concerns.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Copy of QA Template.Round2.xlsx | XLSX spreadsheet | |
| Copy of-QA Template.xlsx | XLSX spreadsheet | |
| Copy of FWI-QA Template (5285).xlsx | XLSX spreadsheet | |
| Solicitation Questions.docx | DOCX document | |
| Copy of 5285-QA Template.Round2.xlsx | XLSX spreadsheet | |
| Amendment 002 - Solicitation 75H70726Q00035 - Four Administrative Assts.pdf | ||
| SF-1449 - Solicitation - 75H70726Q00035 Four Administrative Support Assts SFIHC.pdf | ||
| 5 - OF-306 Child Care Form Addendum to Declaration for Federal Employment.pdf | ||
| SF-1449 - Solicitation 75H70726Q00035 - Four Administrative Support Assistants.pdf | ||
| IHS IEE Representation Form_Jan 2022_508 Compliant.pdf | ||
| WD 15-5449 (23).txt | TXT text file | |
| Past Performance Survey Form.docx | DOCX document |
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Questions
| Solicitation Page # | Section # | Section Title | Question |
| 4-5 | 1.2 | Price or Cost | The solicitation references a Firm-Fixed-Price contract structured as a “Requirements” contract using expected quantities for price reasonableness. Please confirm whether billing will be strictly based on actual hours worked (not to exceed 2,080 hours per FTE annually), and whether there is any guaranteed minimum quantity. Since were requesting four they would fullfill as much of the 2,080 hours. |
| 9 | 5.2.3 | Scheduling of Shifts | The solicitation states contractor staff “may be assigned On-Call duties as needed, and may include working weekends and Holidays.” Please clarify whether on-call/weekend/holiday coverage is mandatory and, if so, how such hours are accounted for within the 2,080 annual hours per FTE. This will be at the discretion of the SFIHC on the on-call depending on the workload, and may/may not. |
| 9 | 5.1.13 & 5.2.4 | Supervision, Adherence to Policies/Work Absence | Sections 5.1.13 and 5.2.4 state contractor employees are not authorized annual or sick leave and will not be paid for time not worked. However, Wage Determination 2015-5449 (Santa Fe County) requires paid holidays and vacation benefits under the Service Contract Act, and Executive Order 13706 paid sick leave may apply. Please confirm that the “no leave” language is intended only to clarify that leave hours are not billable to the Government, and that contractors remain responsible for providing all required SCA and applicable EO fringe benefits to covered employees. it is there if you want to utilize, or you can pu as a all inclusive rate. |
| 11-12 | 5.8.5 | Availability | The solicitation requires submission of a minimum of six (6) candidate profiles while the requirement is for four (4) Administrative Support Assistants. Please clarify whether the Government intends to select the final four candidates from the submitted profiles and whether interviews will be conducted as part of the selection process. Additionally, please confirm if alternate candidates should be fully vetted and ready for immediate substitution if needed. Say 6 but whatever can be submitted b/c we are requesting 4 assts. |
| 31 | 16.9 | Administrative and Management Data | Please confirm where the Commitments and the Representations, Certifications and Other Statements of Offerors should go - should they be included in Volume I, or as a separate Volume (i.e., Volume IV) Could be part of their resume. |
| 8 | 4.1.1 | Contractor Furnished Property | Except for the property specified in paragraph 3.1 as government furnished, the Contractor shall provide all uniforms - Could the Government please clarify what type of uniforms are expected to be worn by the Contractor staff? It does not pertain, then it's basically t stating they provide their own if required. |
NOTES
| IEE Set Aside+A1:F34 | |||
| Proposal Due Date | 2.18.2026 | ||
| Questions Due | 1.26.2026 | ||
| Email to | Mary Simon | Jennifer Richardson | |
| 3 Current Past Performances | |||
| Fixed Price IDIQ | |||
| PoP: Base + 2 | |||
| Anticipated Start | 5.1.2026 | ||
| 3 Facilities Supported | Cass Lake | Red Lake | White Earth |
| No Fixed Ordering Number | |||
| Master IDIQ Value | $2M | ||
| Minimum TO Value | $10K | ||
| CLIN 001 | Inpatient Encounters | 250 | |
| CLIN 002 | Outpatient Encounters | 61,000 | |
| CLIN 003 | ED Encounters | 9,500 | |
| Total Contract Length w/Extensions | 60 MOS | ||
| Evaluation Critieria | |||
| Past Performance | 60% | ||
| Technical Capability | 40% | ||
| (a) Provide relevant Past Performance for successful Coding Services, to include relevant contracts, period of performance and | |||
| references for evaluation. Past Performance – Must include relevant past performance of Coding Services, (3) Relevant | |||
| Professional References to include name, telephone number, email and contract information. Contract information to | |||
| include the amount, term of the contract and which agency you have performed said services. | |||
| WD is in effect | |||
| 1.5 - 3 f/ CLIN 1 | 200 per day | ||
| < .25 FTEs | 11 per day | ||
| .5 FTEs | 60-70 per day |
File details come from the government source that posted it. Updated .