FORMAL RFQ - AFMEDCOM POM Working Group Conference Support (UPDATE: Amendment #2 Posted 10 Aug 26)
Closed Solicitation Posted
- Solicitation number
- FA800326Q0010
- Agency
-
Air Force Installation Contracting Agency
Air Force Installation and Mission Support Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Falls Church, Virginia 22042, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Installation and Mission Support Center is soliciting turnkey conference support services for the Air Force Medical Service Program Objective Memorandum Working Group conference, with quotations due August 12, 2026. This is a Total Small Business set-aside under NAICS 561920, Convention and Trade Show Organizers.
Place of performance is Falls Church, Virginia, within a five-mile radius of Defense Health Headquarters (7700 Arlington Blvd). The contractor must secure a single commercial hotel facility with co-located lodging and conference space, establish a dedicated block of 35 standard rooms at or below $275.00 per night (excluding taxes and standard fees) for September 13–18, 2026, and provide all conference and audio-visual support. The main conference space must accommodate 80 attendees in classroom configuration with a minimum of 1,200 square feet; a secondary breakout space must accommodate up to 10 personnel. Required audio-visual equipment includes three medium screens (minimum 8 feet by 8 feet), three projectors with HDMI cables, three PowerPoint remotes, one large speaker with six handheld wireless microphones, two microphone stands, and accommodation for three government-furnished laptops. All A/V installation, testing, and operational readiness must be completed by 0800 on September 14, 2026. The contractor must provide on-site A/V technical support from 0800 to close of session daily September 14–17, with setup beginning September 13 and teardown completed by 1130 on the final day. All hotel-imposed auxiliary fees for electrical, patches, rigging, and exclusive vendor penalties are included in the firm-fixed price for the single CLIN. Individual attendees book and pay for rooms directly via government travel charge cards; the contractor assumes no financial liability for unbooked rooms.
The procurement is conducted under FAR Part 12 using Lowest Price Technically Acceptable evaluation with no past performance weighting. Questions were due August 7, 2026; Amendment #2 posted August 10, 2026, finalized the Q&A spreadsheet with responses through August 7.
Notice text
3 versions
Update #3 · Latest ·
*UPDATED 10 AUG 2026* - RFQ AMENDMENT #2 to update Attachment #5, Q&A Government Responses
1. FORMAL RFQ for Program Objective Memorandum (POM) Working Group Conference Support Services is hereby amended to update Attachment #5, Q&A Spreadsheet (file "26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_10 Aug 26") with Government responses to quoter questions received through COB 7 Aug 26. This is the final update for Q&A.
2. No other documents, terms, or conditions of this RFQ are revised or changed as a result of this amendment.
- - - - -
UPDATED 6 AUG 2026 - RFQ AMENDMENT #1 to update Attachment #5, Q&A Government Responses
1. FORMAL RFQ for Program Objective Memorandum (POM) Working Group Conference Support Services is hereby amended to update Attachment #5, Q&A Spreadsheet (file "26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_6 Aug 26") with Government responses to quoter questions received through COB 5 Aug 26. This RFQ will be updated as additional questions are submitted.
2. No other documents, terms, or conditions of this RFQ are revised or changed as a result of this amendment.
- - - - -
ORIGINAL POSTING: 5 AUG 2026 - FORMAL RFQ RELEASE (SEE "FA800326Q0010-DRAFT" CONTRACT OPPORTUNITY FOR RELATED INFORMATION)
1. FORMAL RFQ for Program Objective Memorandum (POM) Working Group Conference Support Services releases the following documents:
- Request for Quotation (RFQ) (“26Q0010_0_RFQ_5 Aug 26”)
- Performance Work Statement (PWS) (“26Q0010_Attch 1_PWS_28 Jul 26”)
- Clauses & Provisions (CLS) ("26Q0010_Attch 2_CLS")
- Hotel Attestation Form (“26Q0010_Attch 3_Hotel Attestation”)
- Pricing Schedule (“26Q0010_Attch 4_Pricing Schedule”)
- Government Responses to Q&A through 5 Aug 26 ("26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_5 Aug 26")
2. For related Contract Opportunity information, please refer to "FA800326Q0010-DRAFT" posting.
Update #2 ·
*UPDATED 6 AUG 2026* - RFQ AMENDMENT #1 to update Attachment #5, Q&A Government Responses
1. FORMAL RFQ for Program Objective Memorandum (POM) Working Group Conference Support Services is hereby amended to update Attachment #5, Q&A Spreadsheet (file "26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_6 Aug 26") with Government responses to quoter questions received through COB 5 Aug 26. This RFQ will be updated as additional questions are submitted.
2. No other documents, terms, or conditions of this RFQ are revised or changed as a result of this amendment.
- - - - -
ORIGINAL POSTING: 5 AUG 2026 - FORMAL RFQ RELEASE (SEE "FA800326Q0010-DRAFT" CONTRACT OPPORTUNITY FOR RELATED INFORMATION)
1. FORMAL RFQ for Program Objective Memorandum (POM) Working Group Conference Support Services releases the following documents:
- Request for Quotation (RFQ) (“26Q0010_0_RFQ_5 Aug 26”)
- Performance Work Statement (PWS) (“26Q0010_Attch 1_PWS_28 Jul 26”)
- Clauses & Provisions (CLS) ("26Q0010_Attch 2_CLS")
- Hotel Attestation Form (“26Q0010_Attch 3_Hotel Attestation”)
- Pricing Schedule (“26Q0010_Attch 4_Pricing Schedule”)
- Government Responses to Q&A through 5 Aug 26 ("26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_5 Aug 26")
2. For related Contract Opportunity information, please refer to "FA800326Q0010-DRAFT" posting.
Update #1 ·
UPDATED 5 AUG 2026 - FORMAL RFQ RELEASE (SEE "FA800326Q0010-DRAFT" CONTRACT OPPORTUNITY FOR RELATED INFORMATION)
1. FORMAL RFQ for Program Objective Memorandum (POM) Working Group Conference Support Services releases the following documents:
- Request for Quotation (RFQ) (“26Q0010_0_RFQ_5 Aug 26”)
- Performance Work Statement (PWS) (“26Q0010_Attch 1_PWS_28 Jul 26”)
- Clauses & Provisions (CLS) ("26Q0010_Attch 2_CLS")
- Hotel Attestation Form (“26Q0010_Attch 3_Hotel Attestation”)
- Pricing Schedule (“26Q0010_Attch 4_Pricing Schedule”)
- Government Responses to Q&A through 5 Aug 26 ("26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_5 Aug 26")
2. For related Contract Opportunity information, please refer to "FA800326Q0010-DRAFT" posting.
Files
| File | Type | Posted |
|---|---|---|
| 26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_10 Aug 26.xlsx | XLSX spreadsheet | |
| 26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_6 Aug 26.xlsx | XLSX spreadsheet | |
| 26Q0010_0_RFQ_5 Aug 26.pdf | ||
| 26Q0010_Attch 1_PWS_28 Jul 26.pdf | ||
| 26Q0010_Attch 2_CLS.pdf | ||
| 26Q0010_Attch 5_Q.A Spreadsheet_GOV RESPONSE_5 Aug 26.xlsx | XLSX spreadsheet | |
| 26Q0010_Attch 4_Pricing Schedule.xlsx | XLSX spreadsheet | |
| 26Q0010_Attch 3_Hotel Attestation.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| DRAFT RFQ - AFMEDCOM POM Working Group Conference Support (**See Notice ID FA800326Q0010 for FORMAL RFQ SOLICITATION**) | Pre-Solicitation |
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