DRAFT RFQ - AFMEDCOM POM Working Group Conference Support (**See Notice ID FA800326Q0010 for FORMAL RFQ SOLICITATION**)
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- FA800326Q0010-DRAFT
- Agency
-
Air Force Installation Contracting Agency
Air Force Installation and Mission Support Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Falls Church, Virginia 22042, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force Medical Command (AFMEDCOM) is procuring turnkey event planning and conference support services for a Program Objective Memorandum Working Group Conference scheduled for September 13–18, 2026, with a formal RFQ released on SAM.gov on August 5, 2026 (Notice ID FA800326Q0010); this pre-solicitation notice is superseded by the formal solicitation and no longer accepts vendor feedback. The procurement carries a Total Small Business set-aside under NAICS 561920 (Convention and Trade Show Organizers), PSC R708.
The conference will be held at a single commercial hotel facility within a five-mile driving radius of Defense Health Headquarters, 7700 Arlington Boulevard, Falls Church, Virginia 22042. The contractor must secure a main conference space of at least 1,200 square feet configured for 80 attendees in classroom setup, a co-located breakout space for 10 personnel, and a guaranteed block of 35 standard rooms at no more than $275 per night (excluding taxes) for five nights (September 13 check-in, September 18 check-out).
Audio-visual equipment must include three synchronized medium screens (minimum 8 feet × 8 feet), three projectors, three PowerPoint remotes, one large speaker synched to six handheld wireless microphones, and two microphone stands. Audio must project clearly across the 1,200-square-foot space with zero vocal strain; visuals must remain legible at 50 feet. All equipment must be fully operational by 0800 on September 14, 2026, with qualified onsite technical support throughout setup and the event. The contractor assumes sole responsibility for all third-party coordination, facility fees, union labor requirements, and auxiliary hotel-imposed fees; failure to absorb such fees within the firm-fixed-price quote will result in exclusion. Quotations must be submitted in two separate files by 4:00 PM Eastern Time on August 11, 2026, and remain valid for 60 days. Award will be made on a Lowest Price Technically Acceptable basis with technical evaluation on a Pass/Fail standard.
Notice text
3 versions
Update #3 · Latest ·
*UPDATED 6 AUG 2026*
A Formal RFQ for this requirement was posted to SAM.gov on 5 Aug 2026 under contract opportunity Notice ID "FA800326Q0010," titled "FORMAL RFQ - AFMEDCOM POM Working Group Conference Support". Please refer to that solicitation for the official, most up-to-date solicitation package documents. No additional vendor feedback or Q&A for this pre-solicitation will updated here. All feedback, questions, and Q&A received for this requirement will be addressed through the Formal RFQ posting.
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UPDATED 28 JUL 2026 - AMENDMENT #1
1. DRAFT RFQ Amendment #1 hereby revises the following documents:
- DRAFT Request for Quotation (RFQ) (“26Q0010_0_RFQ_DRAFT_AMEND 1_28 Jul 26”)
- DRAFT Performance Work Statement (PWS) (“26Q0010_Attch 1_DRAFT_PWS_28 Jul 26_AMEND 1”)
- DRAFT Hotel Attestation Form (“26Q0010_Attch 3_Hotel Attestation_DRAFT_AMEND 1”)
- DRAFT Pricing Schedule (“26Q0010_Attch 4_Pricing Schedule_DRAFT_AMEND 1”)
2. DRAFT RFQ Amendment #1 also hereby attaches DRAFT Government responses to Vendor Q&A (“26Q0010_Attch 5_Q.A Spreadsheet_DRAFT GOV RESPONSE”)
3. All other DRAFT documents and terms and conditions remain unchanged as a result of this DRAFT RFQ Amendment #1.
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ORIGINAL POSTING: 15 JUL 2026
NOTICE OF DRAFT REQUEST FOR QUOTATION (RFQ) RELEASE
DISCLAIMER: This is a Draft RFQ issued solely for market research and planning purposes. This notice does NOT constitute a formal solicitation (Request for Quote), and the Government is NOT requesting quotes or proposals at this time. The Government will NOT pay for any information or administrative costs incurred by industry in response to this draft notice.
PURPOSE: The Air Force is releasing this draft package (including the draft PWS, evaluation criteria, and a unique Hotel & Facility Coordination Attestation) to allow potential small business event planners to review the requirements and coordinate with local hotels within the designated 5-mile driving radius of DHHQ (Falls Church, VA) prior to the anticipated formal solicitation release.
FEEDBACK: Industry is highly encouraged to submit questions, comments, or capability feedback regarding the draft package to the Government Points of Contact (POCs) listed in the RFQ no later than 20 Jul 2026. The Government will utilize this feedback to finalize the acquisition package and approach.
Update #2 ·
UPDATED 28 JUL 2026 - AMENDMENT #1
1. DRAFT RFQ Amendment #1 hereby revises the following documents:
- DRAFT Request for Quotation (RFQ) (“26Q0010_0_RFQ_DRAFT_AMEND 1_28 Jul 26”)
- DRAFT Performance Work Statement (PWS) (“26Q0010_Attch 1_DRAFT_PWS_28 Jul 26_AMEND 1”)
- DRAFT Hotel Attestation Form (“26Q0010_Attch 3_Hotel Attestation_DRAFT_AMEND 1”)
- DRAFT Pricing Schedule (“26Q0010_Attch 4_Pricing Schedule_DRAFT_AMEND 1”)
2. DRAFT RFQ Amendment #1 also hereby attaches DRAFT Government responses to Vendor Q&A (“26Q0010_Attch 5_Q.A Spreadsheet_DRAFT GOV RESPONSE”)
3. All other DRAFT documents and terms and conditions remain unchanged as a result of this DRAFT RFQ Amendment #1.
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ORIGINAL POSTING: 15 JUL 2026
NOTICE OF DRAFT REQUEST FOR QUOTATION (RFQ) RELEASE
DISCLAIMER: This is a Draft RFQ issued solely for market research and planning purposes. This notice does NOT constitute a formal solicitation (Request for Quote), and the Government is NOT requesting quotes or proposals at this time. The Government will NOT pay for any information or administrative costs incurred by industry in response to this draft notice.
PURPOSE: The Air Force is releasing this draft package (including the draft PWS, evaluation criteria, and a unique Hotel & Facility Coordination Attestation) to allow potential small business event planners to review the requirements and coordinate with local hotels within the designated 5-mile driving radius of DHHQ (Falls Church, VA) prior to the anticipated formal solicitation release.
FEEDBACK: Industry is highly encouraged to submit questions, comments, or capability feedback regarding the draft package to the Government Points of Contact (POCs) listed in the RFQ no later than 20 Jul 2026. The Government will utilize this feedback to finalize the acquisition package and approach.
Update #1 ·
NOTICE OF DRAFT REQUEST FOR QUOTATION (RFQ) RELEASE
DISCLAIMER: This is a Draft RFQ issued solely for market research and planning purposes. This notice does NOT constitute a formal solicitation (Request for Quote), and the Government is NOT requesting quotes or proposals at this time. The Government will NOT pay for any information or administrative costs incurred by industry in response to this draft notice.
PURPOSE: The Air Force is releasing this draft package (including the draft PWS, evaluation criteria, and a unique Hotel & Facility Coordination Attestation) to allow potential small business event planners to review the requirements and coordinate with local hotels within the designated 5-mile driving radius of DHHQ (Falls Church, VA) prior to the anticipated formal solicitation release.
FEEDBACK: Industry is highly encouraged to submit questions, comments, or capability feedback regarding the draft package to the Government Points of Contact (POCs) listed in the RFQ no later than 20 Jul 2026. The Government will utilize this feedback to finalize the acquisition package and approach.
Files
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| FORMAL RFQ - AFMEDCOM POM Working Group Conference Support (UPDATE: Amendment #2 Posted 10 Aug 26) | Solicitation | |
| This notice | Pre-Solicitation |
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