Fermilab- CUB Boiler 1 PC Replacement-382968-DG

Fermi National Accelerator Laboratory, operating through Fermi Forward Discovery Group LLC, seeks a subcontractor to replace the programmable logic controller and servo motors on CUB Boiler 1, with proposals due October 2, 2026 at 3:00 PM Central Time. This is a small business set-aside under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors), evaluated on a Lowest Price Technically Acceptable basis.

Place of performance is the Central Utility Building at Fermilab in Batavia, Illinois. Work must commence within the April 16 to October 2 timeframe aligned with cessation of the hot water season, with milestones at day 10 (material submittals), day 60 (substantial completion with PLC and servos installed and tested), and day 90 (full project completion). The scope includes removal and replacement of an Allen-Bradley CompactLogix 1769-L35E PLC and PanelView Plus 7 HMI (Model 2711P-T10C22A9P-B, Serial No. 66531362); removal of three existing servo motors and replacement with Fireye FX04-1 (3 ft-lb, Cleveland Brooks Part No. 945-00259-000) and FX20-1 (15 ft-lb, Part No. 945-00260-000) Modbus servos; conversion of existing PLC programming to the new controller; configuration of new HMI; site mobilization including Lock-Out/Tag-Out procedures; and demobilization including service tickets and work performance reports.

Offerors must demonstrate minimum three years of experience on similar boiler systems with Cleaver-Brooks training certification, submit resumes for project manager and superintendent showing five years of construction experience and 30-hour OSHA training, and identify a Safety Coordinator with five years of industry experience. Proposals must include three completed projects within the past ten years, Corporate Quality Assurance Plan, Corporate Safety and Health Plan, and Fermilab Subcontractor Injury & Illness Data Questionnaire. Firm fixed price proposals require bid guarantee of at least 20 percent of bid price (not to exceed $3 million) and, if exceeding $35,000, a 100 percent payment bond within 10 calendar days of execution. Davis-Bacon wage rates apply with certified weekly payroll using LCPTracker. Insurance must include Commercial General Liability ($1 million each occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), Excess Liability ($1 million for subcontracts under $3.5 million or $5 million for those exceeding $3.5 million), Workers' Compensation at statutory limits with $1 million Employer's Liability, Contractor's Pollution Liability ($1 million), and Contractor's Professional Liability ($1 million, where applicable). All policies except Workers' Compensation must name Fermi Forward Discovery Group LLC, University of Chicago, Universities Research Association Inc., and the United States Government as additional insureds. Buy American construction materials requirements and 10 CFR 851 (DOE Worker Safety and Health Program) compliance are mandatory.

Amendment 03 (October 1, 2026) confirmed existing equipment details and clarified that Fermilab will provide service-level passwords to the selected subcontractor upon award, with authorized Cleaver-Brooks representatives able to obtain higher-level access credentials. Amendment 02 (September 24, 2026) extended the deadline from September 25 and scheduled a pre-proposal meeting and site visit for 9:30 AM Central Time on Monday, September 28, 2026, at the Access and Badging Center (Kirk Road and Pine Street, Batavia). Amendment 01 (September 22, 2026) specified the servo motor models and part numbers. Site access requires valid REAL ID-compliant Driver's License, Visitor and Business Visitor Attestation Form, and completion of Fermilab Access Request Form by September 27. Dasia Guthrie (Subcontract Administrator) at (630) 840-2494 or dguthrie@fnal.gov is the primary point of contact.