Facility Automatic Door Semi-Annual Inspection and Maintenance (Base + 4 Options)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12505B25Q0014
- Agency
-
Midwest Area
Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238350 Finish Carpentry Contractors
- Place of performance
- Ames, Iowa 50010, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service is seeking a contractor to perform semi-annual inspection and preventative maintenance for 65 automatic doors located in three buildings at their Ames, Iowa facility. The solicitation, numbered 12505B25Q0014, is a request for quote (RFQ) for commercial services with a Lowest Price Technically Acceptable (LPTA) evaluation methodology. Interested contractors must submit both technical and price quotes electronically to jeffery.kathman@usda.gov by 2:00 PM Central Time on December 12, 2024, with questions due by December 5, 2024. Contractors must be registered in the System for Award Management (SAM) and will be evaluated on technical acceptability, price, and past performance. The government anticipates awarding a firm fixed-price contract with a comprehensive maintenance scope that includes inspecting door components, verifying safety systems, and documenting door conditions.
This solicitation is a total small business set-aside under NAICS code 238250 with a small business size standard of $19 million. The contract will have a base year from February 1, 2025 to January 31, 2026, with four additional one-year option periods extending through January 31, 2030. The maintenance work will cover automatic doors with Stanley Magic Force and Horton operators across three buildings, requiring two comprehensive inspections annually in April and October. All work must comply with ANSI 156.19 standards and be performed during facility hours between 7:00 AM and 5:00 PM, with contractor technicians requiring facility escorts. Contractors will be responsible for detailed reporting within 10 working days of each inspection and must immediately report any safety issues or non-standard wear and tear discovered during maintenance activities.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This Notice is Subject to Availability of Funding. This announcement constitututes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 12505B25Q0014 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 dated November 11, 2024. This solicitation will be a Total Small Business Set Aside. The associated NAICS code is 238250 (Finish Carpentry Contractors) with a small business size standard of $19 million.
The acquisition is for the following item as identified in the Line Items:
0001) FACILITY AUTOMATIC DOORS SEMI-ANNUAL INSPECTION AND PM, BASE YEAR, 02/1/2025-01/31/2026
1001) FACILITY AUTOMATIC DOORS SEMI-ANNUAL INSPECTION AND PM, OPTION YEAR 1, 02/01/2026-01/31/2027
2001) FACILITY AUTOMATIC DOORS SEMI-ANNUAL INSPECTION AND PM, OPTION YEAR 2, 02/01/2027-01/31/2028
3001) FACILITY AUTOMATIC DOORS SEMI-ANNUAL INSPECTION AND PM, OPTION YEAR 3, 02/01/2028-01/31/2029
4001) FACILITY AUTOMATIC DOORS SEMI-ANNUAL INSPECTION AND PM, OPTION YEAR 4, 02/01/2029-01/31/2030
Description of work: The USDA has a requirement for - Semi-Annual inspection and maintenance of 65 doors in three separate buildings in accordance with the Statement of Work. The Contractor shall provide all services F.O.B. destination. Location of the Government site is aboard USDA, in Ames, IA and will also be identified in the Contract. The Government intends anticipates award of a Firm Fixed Price contract.
See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. Offerors responding to this announcement shall submit their quote in accordance with FAR 52.212-1 Instruction to Offerors Commercial Products and Commercial Services and include a copy of 52.212-3 Offeror Representations-Commercial Products and Commercial Services.
Submission of quote shall include the following: (1) Technical and (2) Price. All responses shall be submitted electronically to jeffery.kathman@usda.gov.
The basis for award is Lowest Price Technically Acceptable (LPTA), LPTA means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. Pursuant to FAR 52.212-2 Evaluation-Commercial Products and Commercial Services, the criteria for evaluation are: (1) Technical and (2) Price and must also have satisfactory Past Performance. The lowest priced quote will first be evaluation for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made.
INSPECTON AND ACCEPTANCE TERMS: Services will be inspected by Contracting Officer Representative (COR) and accepted at destination.
Period of Performance:
0001 Base - 2/01/2025-1/31/2026.
1001 Option 1 – 2/01/2026-1/31/2027
2001 Option 2 - 2/01/2027-1/31/2028
3001 Option 3 - 2/01/2028-1/31/2029
4001 Option 4 – 2/01/2029-1/31/2030
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM) at the time the quote is submitted. A contractor can contact SAM by calling 1-866-606-8220 or www.sam.gov. NO EXCEPTIONS. A SAM UEI number is required in order to register. All invoices shall be submitted electronically.
Quotes must be received no later than 2:00 PM Central Time on December 12, 2024. Questions regarding this combined synopsis/solicitation are due no later than 5:00 PM Central on December 05, 2024. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
DISCLAIMER: The official contract documents are located on the government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror's responsibility to check the website periodically for any amendments to this solicitation. Websites are occasionally inaccessible, due to various reasons. The Government is not responsible for any loss of internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Facility Automatic Door Semi-Annual Inspection and Maintenance (Base + 4 Options) | Award Notice | |
| This notice | Solicitation |
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