FA8501-27-RAPID-990029 RPR RPL HVAC SYSTEM BLDG 300 Bay A/Headhouse

FA8501-27-RAPID-RPR RPL HVAC B301-OTA
Under the RAPID Umbrella Framework: UHHZ990029 RAPID RPR RPL HVAC SYSTEM, BAY A & HEADHOUSE/ROOF 
(HEADHOUSE), BLDG 300 at Robins AFB, GA

Description
The Department of the Air Force, 78th Civil Engineer Group, Robins Air Force Base, Georgia, is issuing this Special Notice under the Robins Agile Practices for Infrastructure Development (RAPID) umbrella framework and pursuant to 10 U.S.C. § 2808a.

The Government seeks industry Solution Briefs for an anticipated Other Transaction Agreement (OTA) to repair, modernize, and sustain critical HVAC and associated interior building systems within Facility 300 at Robins Air Force Base, Georgia. The requirement includes replacement or modernization of end-of-life HVAC equipment; improvements necessary to provide reliable climate control and energy-efficient operations; and associated interior work to address accessibility barriers, lead-based paint, asbestos-containing flooring, degraded finishes, and workspace configuration. The supporting work is necessary to improve occupant safety, facility reliability, code compliance, and uninterrupted mission operations for Facility 300’s critical multi-tenant  organizations.

This Special Notice is not an invitation for bids, a request for proposals under the Federal Acquisition Regulation, nor a commitment by the Government to make an award. Any resulting instrument will be an OTA for facility construction and repair under 10 U.S.C. § 2808a.

Purpose
The purpose of this Area of Interest is to identify commercially viable, safe, resilient, and schedule-credible solutions to repair and modernize the heating, ventilation, and air-conditioning (HVAC) and associated interior building systems within Facility 300 at Robins Air Force Base, Georgia.

The Government seeks an integrated approach that restores reliable environmental control; addresses end-of-life HVAC equipment; and supports remediation or modernization of affected interior conditions, including lead-based paint, asbestos-containing flooring, accessibility barriers, and degraded workspace configurations. The selected approach must sustain uninterrupted operations for Facility 300’s multi-tenant mission partners—including supply-chain management, network support, special operations/rotary-wing management, and C-5 cargo aircraft management—while improving energy performance, occupant safety, accessibility, maintainability, and compliance with applicable safety, energy, and Unified Facilities Criteria (UFC) requirements.

Solutions should provide a practical and phased path to execute the work with minimal disruption to occupied operations and with appropriate control of construction, environmental, safety, operational-continuity, and schedule risks.

The Government is interested in approaches that leverage commercial practices, innovative delivery methods, and demonstrable capabilities; any use of Other Transaction Authority (OTA) remains subject to confirmation of statutory authority, appropriate use criteria, and contracting/legal review.

Project Background and Existing Conditions
Facility 300 (constructed in 1942) is a critical multi-tenant facility supporting several key Department of War (DoW) missions, including the 448 SCMG (Supply Chain Management Group), 78 ABW IT (Zone 4/5 network support), LCMC/WIUW (Special Operations/Rotary management), and LCMC/WLS (C-5 cargo aircraft management). Sustainable, modern facility systems are essential to maintain uninterrupted operations for these critical national security and logistics missions. The building systems are severely degraded. The HVAC units have exceeded their lifecycle, resulting in frequent failures, high maintenance costs, and inadequate climate control. Walls have peeling lead-based paint, and degraded flooring under the carpet contains asbestos. The basement east section is currently inaccessible under ADA standards. This project repairs and modernizes Building 300 workspace to prevent safety hazards (slips/falls), optimize interior space configuration, improve occupant morale, and ensure compliance with energy, safety, and UFC codes.

The building 300 will remain in partial operation during the entire duration of the project.

Project Areas

OTA & RAPID Framework Approach
This project is being executed as an Area of Interest (AOI) under the overarching RAPID (Robins Agile Practices for Infrastructure Development) Umbrella Program Notice. In accordance with the RAPID framework, this project utilizes a Build-Only execution approach under the standalone statutory authority of 10 U.S.C. § 2808a. Because the Government has provided a 100% completed design package and/or specific phasing and repair requirements, this project does not contain a collaborative design-builder phase. Instead, it transitions directly to rapid construction execution under an OTA structure to bypass administrative procurement lag.

Competitive Selection Process

Phase 1 Solution Brief Requirements The Government reserves the right, at its sole discretion, to determine that a response which does not conform to the requirements or instructions contained in this announcement is ineligible for further consideration.

Interested respondents shall submit a Phase 1 Solution Brief in a clear, concise, and organized manner in accordance with this announcement. To facilitate an efficient review, responses shall be prepared in accordance with the instructions and formatting requirements contained in this announcement.

Failure to comply with these requirements may increase the risk that the response will not be considered for further evaluation. The Government will evaluate them to identify the most highly qualified parties. Submission Requirement should be submitted by 3:00 PM Eastern Standard Time on or before 16 November 2026.

Interested respondents shall submit a Phase 1 Solution Brief consisting of no more than five written pages (5), excluding the cover page via email to the designated point of contact listed.
Jimmy Ezzell – jimmy.ezzell.1@us.af.mil

Amelia Kelly - amelia.kelly@us.af.mil

The Solution Brief shall include:
A. Cover Page
     •  Company name
     •  UEI
     •  Mailing address
     •  Primary point of contact
     •  Email address and telephone number
     •  Identification of this RAPID AOI

B. Executive Summary
     •  Summary of the respondent’s qualifications and anticipated delivery capability;
     •  Identification of any material capability, staffing, access, bonding, or teaming assumptions.

C. Past Relevant Construction Experience

     •  Minimum Requirement: The Company must demonstrate a minimum of five (5) years of experience successfully executing construction projects of comparable size, scope, and complexity. Contractors must have previous experience on large commercial buildings and or Government facilities involving Repair/Replace of HVAC systems
     •  Focus: Historical performance in occupied facilities, managing congested site logistics, working in restricted areas (e.g., flightlines), and adhering to environmental and safety standards.

D. Team Composition and Organization
     •  Focus: Adequacy of the proposed organizational structure and the qualifications of Key Personnel (Project Manager, full-time Site Superintendent, Site Safety and Health Officer, and Quality Control Manager).

E. Construction Execution and Phasing Approach

     •  Focus: Technical understanding of the 100% Government-furnished design, methodology for physical work execution, utility outage coordination, and the realism of the proposed master schedule. The evaluation will assess the team's ability to provide continuous on-site leadership and effectively coordinate with Government personnel daily.

F. Financial Capacity and Bonding
     •  A statement of financial capacity to perform the anticipated work
     •  Current single-project and aggregate bonding capacity, if bonds are anticipated;
     •  Name of surety
     •  Any other information necessary to demonstrate capacity to perform the anticipated project.

Evaluation & Selection Criteria
The Government will utilize a two-step, Best-Value selection process mapped to the RAPID framework to select the Company. The evaluation process consists of:
               Step 1: RAPID Phase 1 Equivalent
               Evaluation of written Solution Brief to establish a short-list of the most highly qualified firms. 
               Price is not evaluated in Step 1.

               Step 2: RAPID Phases 2 & 3 Equivalent
               Interactive Pitch Presentations/Interviews and evaluation of the Price Proposal (short-listed teams only) to determine the                   final best-value selection.

Step 1: Statement of Qualifications (SOQ) Evaluation Factors (Phase 1 above)

Factor 1: Past Relevant Construction Experience
o Minimum Requirement: The Company must demonstrate a minimum of five (5) years of experience successfully executing construction projects of comparable size, scope, and complexity. Contractors must have previous experience on Government runway/ taxiway projects that entail repair or replacement or new construction
o Focus: Historical performance in occupied facilities, managing congested site logistics, working 
in restricted areas (e.g., flightlines), and adhering to environmental and safety standards.

Factor 2: Team Composition and Organization

o Focus: Adequacy of the proposed organizational structure and the qualifications of Key Personnel (Project Manager, full-time Site Superintendent, Site Safety and Health Officer, and Quality Control Manager).

Factor 3: Construction Execution and Phasing Approach
o Focus: Technical understanding of the 100% Government-furnished design, methodology for physical work execution, utility outage coordination, and the realism of the proposed master schedule. The evaluation will assess the team's ability to provide continuous on-site leadership and effectively coordinate with Government personnel daily.

Step 2: Pitch Presentation and Price Evaluation (Phase 2/Final Down-Select)

The Government will invite selected respondents to participate in an oral presentation or pitch. Phase 2 may assess the respondent’s technical approach, constructability, airfield-operational integration, phasing, site logistics, safety, environmental approach, risk management, collaboration capability, and preliminary schedule approach. Specific instructions will be provided 
with invitation to the pitch day.

Factor 1: Constructability Review and Risk Management (Presentation) Focus:
o Capacity to identify potential field conflicts, manage supply chain volatility, and mitigate risk (e.g., unforeseen site conditions, hazardous materials, weather delays) using the provided 100% design and phasing plan.

Factor 2: Collaborative Execution and Problem-Solving (Presentation/Q&A)
o Focus: Ability to work cooperatively with base stakeholders and the Project Delivery Team to resolve real-time field conflicts, safety incidents, or schedule recovery actions.

Factor 3: Financial Capacity and Bonding
o Demonstrated financial capacity to support the anticipated project magnitude and, if required by the final OTA, sufficient bonding capacity.
o The estimated magnitude of construction associated with this Area of Interest (AOI) is $20M to $40M. This range is provided for planning purposes only and does not constitute an explicit funding guarantee or disclose the Independent Government Estimate. This range is provided to assist interested offerors in determining the necessary single-project and aggregate bonding capacity 
required to support the subsequent construction agreement

Final Selection and Award (Phase 3)
The Government will make a final best-value down-select decision. The Company to be awarded is the company’s whose combined technical qualifications, execution pitch, and price proposal represent the most advantageous offer to the Government. The Government reserves the right to have more than one final down selectee to request proposals if necessary.

The Government will address the applicability of Davis-Bacon, prevailing-wage, and other labor requirements during the Pitch phase or before award; any requirements determined applicable will be incorporated into the resulting OTA.

Government Reservations
The Government reserves the right to:
     •  Invite, not invite, or limit respondents advancing to later phases;
     •  Conduct technical exchanges;
     •  Request clarifications or supplemental information;
     •  Negotiate with one or more respondents;
     •  Modify, suspend, or cancel this Special Notice;
     •  Issue additional notices or requests; and
     •  Make no award.
Attachments
1. B300 HVAC Bay A & Headhouse OTA_RUNWAY REPAIR SOO
2. UHHZ990029 Complete set of drawings
3. UHHZ990029 HAZMAT report
4. UHHZ990029 Updated Specifications
5. UHHZ990029 Submittal Register

Notice of Expanded Opportunity, Follow-On Awards, and Multi-Base Utilization:
While the immediate requirement under this AOI is the HVAC at Bay A and the Headhouse at Building 300, offerors are advised that participation and successful evaluation under this AOI may provide significant strategic opportunities beyond the initial project.