2. UHHZ990029 - OTA SOO.pdf

UHHZ990029 STATEMENT OF OBJECTIVE 01005

Build Only via Other Transactional Authority

STATEMENT OF OBJECTIVE

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1. PURPOSE AND BACKGROUND

1.1. Objective: The objective of this project is to provide all labor, material, plant, equipment, supplies, and coordination required to execute the construction of Project UHHZ990029 – RPR/RPL HVAC SYSTEM, BAY A & HEADHOUSE/ROOF (HEADHOUSE), B300 at Robins AFB, GA, utilizing a 100% Government-furnished design. All engineering, plumbing, HVAC, and electrical work required must be accomplished by personnel and/or businesses with a Georgia License.

1.2. Background: Facility 300 (constructed in 1942) is a critical multi-tenant facility supporting several key

Department of War (DoW) missions, including the 448 SCMG (Supply Chain Management Group), 78 ABW IT (Zone 4/5 network support), LCMC/WIUW (Special Operations/Rotary management), and LCMC/WLS (C-5 cargo aircraft management). Sustainable, modern facility systems are essential to maintain uninterrupted operations for these critical national security and logistics missions.

The building systems are severely degraded. The HVAC units have exceeded their lifecycle, resulting in frequent failures, high maintenance costs, and inadequate climate control. Walls have peeling lead-based paint, and degraded flooring under the carpet contains asbestos. The basement east section is currently inaccessible under ADA standards. This project repairs and modernizes Building 300 workspace to prevent safety hazards (slips/falls), optimize interior space configuration, improve occupant morale, and ensure compliance with energy, safety, and UFC codes.

The building 300 will remain in partial operation during the entire duration of the project.

1.3. OTA & RAPID Framework Approach: This project is being executed as an Area of Interest (AOI) under the overarching RAPID (Robins Agile Practices for Infrastructure Development) Umbrella Program Notice. In accordance with the RAPID framework, this project utilizes a Build-Only execution approach under the standalone statutory authority of 10 U.S.C. § 2808a.

Because the Government has provided a 100% completed design package and/or specific phasing and repair requirements, this project does not contain a collaborative design-builder phase. Instead, it transitions directly to rapid construction execution under a Firm-Fixed-Price (FFP) structure to bypass administrative procurement lag

2. EVALUATION AND SELECTION CRITERIA

2.1. Overview

The Government will utilize a two-step, Best-Value selection process mapped to the RAPID framework to select the Company. The evaluation process consists of:

• Step 1 (RAPID Phase 1 Equivalent): Evaluation of written Statements of Qualifications (SOQs) to establish a short-list of the most highly qualified firms. Price is not evaluated in Step 1.

• Step 2 (RAPID Phases 2 & 3 Equivalent): Interactive Pitch Presentations/Interviews and evaluation of the Price Proposal (short-listed teams only) to determine the final best-value selection.

2.2. Step 1: Statement of Qualifications (SOQ) Evaluation Factors

• Factor 1: Past Relevant Construction Experience

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o Minimum Requirement: The Company must demonstrate a minimum of five (5) years of experience successfully executing construction projects of comparable size, scope, and complexity.

o Focus: Historical performance in occupied facilities, managing congested site logistics, working in restricted areas (e.g., flightlines), and adhering to environmental and safety standards.

• Factor 2: Team Composition and Organization o Focus: Adequacy of the proposed organizational structure and the qualifications of Key

Personnel (Project Manager, full-time Site Superintendent, Site Safety and Health Officer, and Quality Control Manager).

• Factor 3: Construction Execution and Phasing Approach o Focus: Technical understanding of the 100% Government-furnished design, methodology for physical work execution, utility outage coordination, and the realism of the proposed master schedule. The evaluation will assess the team's ability to provide continuous on-site leadership and effectively coordinate with Government personnel daily.

2.3. Step 2: Pitch Presentation and Price Evaluation (Final Down-Select)

Short-listed firms will be invited to an interactive Pitch Presentation and must submit a formal Price Proposal.

Final selection will be based on a best-value tradeoff between the technical presentation factors and price:

• Factor 1: Constructability Review and Risk Management (Presentation) o Focus: Capacity to identify potential field conflicts, manage supply chain volatility, and mitigate risk (e.g., unforeseen site conditions, hazardous materials, weather delays) using the provided 100% design.

• Factor 2: Collaborative Execution and Problem-Solving (Presentation/Q&A) o Focus: Ability to work cooperatively with base stakeholders and the Project Delivery Team to resolve real-time field conflicts, safety incidents, or schedule recovery actions.

• Factor 3: Financial Capacity and Bonding o Focus: Demonstrated financial capacity to support the anticipated project magnitude and, if required by the final OTA, sufficient bonding capacity o Focus: The estimated magnitude of construction associated with this Area of Interest (AOI) is $20M to $40M. This range is provided for planning purposes only and does not constitute an explicit funding guarantee or disclose the Independent Government Estimate. This range is provided to assist interested offerors in determining the necessary single-project and aggregate bonding capacity required to support the subsequent construction agreement.

2.4. Final Selection and Award

The Government will make a final best-value down-select decision. The Company will be awarded to the responsible firm whose combined technical qualifications, execution pitch, and price proposal represent the most advantageous offer to the Government.

3. SCOPE OF OBJECTIVES

The Company shall achieve the following top-level objectives:

3.1. Project Specific Objectives

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CLIN 0001: UHHZ990029 – RPR/RPL HVAC SYSTEM, BAY A & HEADHOUSE/ROOF (HEADHOUSE), B300

• Replacement of the HVAC system in the Headhouse and Bay A zone of B300.

• Replacement of portions of the electrical system.

• Roof replacement of the Headhouse zone and Mechanical Room.

• Improvement of the insulation value of the exterior walls.

• Replacement of the interior finishes throughout the Headhouse and Bay A zones.

• ADA access for the basement east portion of the building with an accessible ramp to the main entry door and chair lift access from the entry landing up to the first floor and down to the basement to provide access to the basement office space.

• Basement east secure area shall have the raised flooring removed, existing asbestos tile flooring removed, and all doors, door frames, and wall fixtures lowered to the existing concrete floor level to allow HVAC ducting above the new ACT ceiling.

• Renovating the existing Headhouse and Bay A zones to bring these areas up to current UFC codes and comply with local and national codes.

• Full hazardous materials survey and reporting of the Headhouse and Bay A zones.

• The center area of the first floor will require window, exterior wall and door replacement to remove and replace the deteriorated windows and wood siding in open office room 140.

• The second-floor brick wall on the second-floor roof above room 140 shall also be replaced to repair the damaged brick veneer and cast stone banding on the exterior wall.

• The project will be phased to allow the occupants to stay within the building and renovate only sections of the building at one time.

• Workstation cubicle furniture that was inventoried and shall be removed by the contractor and stored off site, then reassembled by the contractor in the same locations after the renovation is complete.

3.2. Target Phasing Plan

• Phase 0: Setting up lay down area and coordinating with GOV to solidify construction schedule.

• Phase 1: (120 Calander days) o Renovation of the Basement East section of the Headhouse.

o Renovation of the Headhouse and Mechanical Roof.

• Phase 2: (210 Calander days) o Renovation of the Second-Floor West, Center, and East sections of the Headhouse.

• Phase 3: (100 Calander days) o Renovation of the First-Floor East section of the Headhouse.

• Phase 4: (100 Calander days) o Renovation of the First-Floor Center section of the Headhouse.

• Phase 5: (100 Calander days) o Renovation of the First-Floor West section of the Headhouse.

• Phase 6: (100 Calander days) o Renovation of the First-Floor North section of Bay A.

o Renovation of the First-Floor South section of Bay A.

• Phase 7: (120 Calander days) o Renovation of the Basement West section of the Headhouse.

Contractor shall provide detailed phasing plan showing the above outline.

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3.3. Target Period of Performance

• Construction Submittals: 90 calendar days after Construction NTP date.

• Begin Work within: 90 calendar days after Construction NTP date.

• On-Site Construction Period of Performance: 850 calendar days after Construction NTP date

• Close-Out: 880 calendar days after Construction NTP date.

• Total Contract Period of Performance: 880 calendar days after Construction NTP date.

3.4. Construction Execution & Site Management

• Site Verification: Conduct a survey of the project site to field verify existing conditions prior to the start of work. Provide photographic documentation of pre-existing and completed conditions.

• Constructability & Coordination: Review the 100% Government-furnished design documents.

Coordinate work across mechanical, electrical, architectural, and civil disciplines to avoid physical interference.

• Project Scheduling: Develop and maintain a comprehensive construction progress schedule.

• Protection of Property: Protect all existing exterior and interior conditions, vegetation, and adjacent facilities. Repair and/or replace any damaged areas at no additional cost to the Government.

3.5. Environmental & Hazardous Material Management

• Hazardous Materials Abatement: Assume hazardous materials exist (asbestos, lead-based paint, heavy metals, PCBs). Execute safe abatement and disposal in accordance with the project Health and Safety Plan (HASP). (If testing proves material is not present, abatement cost will be credited back).

• Solid Waste Management & Recycling: Divert and recycle waste where practical. Recyclable metal materials remain Government property and must be processed through the Robins AFB Qualified Recycling Program (QRP).

• Soid/Hazardous/Toxic Waste:

o Contractors shall provide the necessary containers, equipment, and documentation for the management and disposal of solid waste generated during the project. Contractors are responsible for maintaining regulatory compliance for all regulated waste generated during the course of the project. Coordinate with Environmental Management (78 CEG/CEIE) before any contaminated waste leaves the installation.

o Recyclable metal materials shall remain the property of the government and be recycled through the Robins AFB Qualified Recycling Program (QRP). Waste material not suitable for reuse but having value as a recyclable material shall be recycled whenever practical and economically feasible. Materials destined for recycling must meet the definition of non-hazardous wastes under federal/ State/ AF solid waste regulations.

3.6. Quality, Safety, & Security

• Health and Safety: Employ a safety and health professional to provide and enforce a project-specific

HASP per DoDI 6055.01.

• Security: Ensure personnel comply with Robins AFB security and flightline driving protocols.

• Beneficial Occupancy: The Government reserves the right to take beneficial occupancy of parts of the project area before total project completion.

3.7. Commissioning & Turnover

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• System Start-Up: Successfully test, balance, and commission all installed systems.

• Closeout: Provide accurate CADD as-built drawings (complying with A/E/C CAD Standards), Operations & Maintenance (O&M) Manuals, warranties, Completed DD1354, and training for Base personnel.

4. OPERATIONAL AND ADMINISTRATIVE CONSTRAINTS

The Company must adhere to the operational guidelines established by the RAPID framework:

• Design Compliance: All construction materials must adhere to the provided 100% design, the Robins AFB Base Facility Standard, and applicable Unified Facilities Criteria (UFCs).

• Location & Access: Work will be performed at Robins AFB. Badging requires AF Form 2586 for secure, industrial, and/or flightline access compliance. If working on the airfield ramp, flightline driver’s training and a flightline badge are mandatory.

• Work Hours: Standard work hours are MON-FRI, 0730-1630, excluding federal holidays. Alternate work hour requests require 14 days written notice.

• Superintendent/Management: A full-time, competent site superintendent must be on-site at all times when any Company personnel are present.

• Permitting & Approvals:

o Submittals: Do not order materials until submittals are approved by the Agreements Officer.

Submittals shall be packaged by Division.

o Dig Permits: Submit CE dig permit requests and 811 information 21 calendar days prior to digging/drilling.

o Crane/Lift Permits: Submit requests at least 60 days prior for Airfield Management and FAA

Form 7460-1 approval.

• Adverse Weather: Baseline monthly anticipated adverse weather delay work days are: JAN(10), FEB(9), MAR(6), APR(4), MAY(4), JUN(6), JUL(8), AUG(7), SEP(4), OCT(4), NOV(5), DEC(9).

• Utility Outages: Outage work shall be at no additional cost to the Government and requires 21 days advance notice.

• Continued Occupancy & Phasing: The facility will remain in operation. Give special consideration to construction phasing to minimize impact on user activities. The Government reserves the right to take beneficial occupancy of parts of the project area before the total project completion date.

5. PROJECT DATA MANAGEMENT

All project data and deliverables shall be submitted, maintained, and updated by the Company to ensure real-time access by Government personnel throughout the duration of this agreement.

5.1. Project Repository/ Data Collaboration Website (DCW)

The Air Force has established a Construction Management Information System (CMIS) for use on this project to enable real-time, web-based access available to Company and Government personnel. The CMIS is used for managing and controlling all project related data deliverables and will serve as the system of record for project documentation. If the Government’s CMIS is not available during the execution of this OTA project agreement, the Company shall provide an alternative Data Collaboration Site, subject to Government approval.

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Access to the CMIS is controlled in accordance with DoD standards, Company personnel must agree to all access requirements, and access rights will be revoked following completion of this OTA project agreement. Following the OTA project agreement award, the Government will provide up to two (2) account licenses to the Company for access and use of the CMIS. The Company may purchase additional CMIS licenses at their own expense.

Company shall designate an individual to be responsible for managing and maintaining all project documentation withing the CMIS including but not limited to the following: Request for Information (RFI), Submittals, Change Order Requests, Project Photos, Project Schedule and updates, Quality Control Reports, Deficiency Logs, Daily Reports, Safety Documentation, etc.

5.2. Protecting DoD Data

5.2.1. Objective

The contractor shall design, establish, and execute a comprehensive information security and Operational Security (OPSEC) program throughout the lifecycle of this project. The objective is to protect all unclassified nonpublic Department of Defense (DoD) data, Contractor-generated project data, and physical/digital Facility-Related Control Systems (FRCS) from unauthorized access, exfiltration, disclosure, or manipulation across all planning, design, construction, and commissioning phases.

5.2.2. Tiered Information Safeguarding Baselines

To prevent cybersecurity compliance bottlenecks among commercial construction trades while ensuring sensitive military designs remain protected, the contractor shall implement a tiered data-handling strategy:

• Tier 1: Basic Safeguarding o Applicability: General project coordination emails, commercial work schedules, meeting minutes, and basic unclassified administrative files.

o Requirements: Implementation of basic cyber hygiene, including restricted system access, multi-factor authentication (MFA), periodic malicious code scans, and timely software security patching.

• Tier 2: Advanced Safeguarding o Applicability: Controlled Unclassified Information (CUI), engineering schematics, physical security designs, utility routing drawings, structural specifications, and building telemetry.

o Requirements: Full alignment with the safeguarding standards of DoD Instruction (DoDI) 8582.01 and NIST Special Publication (SP) 800-171 on non-DoD information systems.

5.2.3. Cybersecurity of Facility-Related Control Systems (FRCS)

• Secure Design and Configuration: All building automation systems (BAS), utility monitoring systems (UMS), heating, ventilation, and air conditioning (HVAC) controls, electrical distribution controls, and physical access control systems (PACS) installed under this agreement shall comply with Unified Facilities Criteria (UFC) 4-010-06, Cybersecurity of Facility-Related Control Systems.

• Authorization Artifacts: The contractor shall concurrently deliver all technical security artifacts (including automated hardware/software bills of materials [HBOM/SBOM], network topology

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diagrams, and security configuration baselines) required to support the Government’s Risk Management Framework (RMF) Authorization to Operate (ATO) process under DoDI 8510.01.

5.2.4. Incident Notification and Technical Preservation

• Rapid Notification: The contractor shall report any cyber incident or unauthorized physical/digital access affecting systems containing project data or installed facility control systems to the Agreement Officer (AO), the Agreement Officer’s Representative (AOR), and the DoD Cyber Crime Center (DC3) within 72 hours of discovery.

• Forensic Retention: Following a reported incident, the contractor shall preserve system logs, network telemetry, and forensic images of affected systems for at least 90 days to support Government damage and security assessments.

6. PERFORMANCE METRICS

The Company’s performance will be measured against the following outcomes:

• Timely mobilization and adherence to the approved construction schedule.

• Completion of the project within the firm-fixed-price budget.

• Zero safety incidents and strict adherence to the project HASP.

• Zero environmental violations and full compliance with waste disposal and stormwater regulations.

• Delivery of a fully functional, defect-free facility accompanied by complete and accurate closeout documentation.

6.1. Performance Metrics

The Company’s performance will be measured against the following outcomes:

• Pre-Construction: Project Master Schedule (AF Form 3064), Schedule of Values, Health and Safety Plan (HASP), Solid Waste Disposal Plan (within 14 days of NTP), Submittal Register, and pre-existing condition photographs.

• During Construction:

o Material and equipment submittals o Monthly Agreement Progress Reports o Weekly Agreement Daily Logs o Monthly Waste Management Reports/ Landfill Waste Tickets (due by the 5th of each month)

• Closeout:

o CADD As-Built Drawings (Redlines and Final Electronic) o Operations and Maintenance (O&M) Data Packages o Warranties, Product Bonds, and Spare Parts Lists.

o Completion photographs