Event Planner Services for Health Promotion & Wellness Conference (IEE/ISBEE Concerns)
Closed Solicitation Posted
- Solicitation number
- 7571PS26Q00090
- Agency
- Not on record
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- R499 Support- Professional: Other
- Place of performance
- Saint Michaels, Arizona 86511, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Navajo Area Indian Health Service seeks event planner services for a Health Promotion & Wellness Conference, with quotes due August 28 at 3:00 p.m. ET and questions due August 19. The procurement is a total set-aside for Indian Small Business Economic Enterprises (ISBEE) and Indian Economic Enterprises (IEE), restricting competition to certified Indian economic enterprises.
Place of performance is St. Michaels, Arizona 86511, within 75 miles of Window Rock. The NAICS code is 561920, Convention and Trade Show Organizers, with a small business size standard of $20 million.
The contract is firm-fixed-price for a one-year base period from September 15, 2026 through September 14, 2027. The contractor must provide comprehensive event planning and logistical support for approximately 200 attendees, including venue selection within 30 days of award, conference setup with four to six breakout rooms, registration management, coordination and travel support for up to 12 speakers (including contractor-funded travel at $500 per speaker), website and mobile app development with Section 508 compliance, post-conference evaluation, printing of materials, vendor booth management, and on-site staffing with a minimum of four personnel. The contractor is prohibited from providing food and beverages. Total contract value does not exceed $100,000. Direct labor is budgeted at 240 hours, IT support at one to two individuals not exceeding $4,000, and promotional items not exceeding $10,355. Key deliverables include kick-off meeting within ten working days, venue secured within sixty days, website established within one month of securing venue, and final reports within sixty days post-conference. Offerors must submit a completed SF-1449 form and IHS Buy Indian Act Indian Economic Enterprise Representation Form certifying eligibility. Service Contract Act prevailing wage rates apply. Evaluation bases on technical capability, schedule and performance, and price.
Notice text
3 versions
Update #3 · Latest ·
Amendment 2 - Vendors questions and answers attached.
Amendment 1 - Proposal due date has been changed to 8/28/2026 at 3pm EST.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement is the only solicitation. Quotes are being requested and a separately written solicitation will not be issued.
RFQ# 7571PS26Q00090 is hereby issued for Event Planner Services for Health Promotion & Wellness Conference for
Navajo Area Indian Health Service (NAIHS). The service is to provide professional event planning and logistical support services to
coordinate and execute Health Promotion & Wellness Conference serving the Navajo Area.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns.The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
- See attached RFQ and/or Fillable Table for Contract Line Items (CLINs).
- See attached RFQ for description of requirements.
‘Instructions to Quoters" begins on pg. 19.
- See attached RFQ for a list of solicitation provisions that apply to the acquisition along with contract clauses that apply to the acquisition.
- Please submit questions via email to shivani.patel@hhs.gov and Daniel.Weingarten@hhs.gov no later than 3:00 pm ET on Wednesday, August 19, 2026
- Quotes will be accepted via email to shivani.patel@hhs.gov and Daniel.Weingarten@hhs.gov until 3:00 pm ET on Wednesday, August 26, 2026.
- This is a total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside.
Update #2 ·
Amendment 1 - Proposal due date has been changed to 8/28/2026 at 3pm EST.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement is the only solicitation. Quotes are being requested and a separately written solicitation will not be issued.
RFQ# 7571PS26Q00090 is hereby issued for Event Planner Services for Health Promotion & Wellness Conference for
Navajo Area Indian Health Service (NAIHS). The service is to provide professional event planning and logistical support services to
coordinate and execute Health Promotion & Wellness Conference serving the Navajo Area.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns.The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
- See attached RFQ and/or Fillable Table for Contract Line Items (CLINs).
- See attached RFQ for description of requirements.
‘Instructions to Quoters" begins on pg. 19.
- See attached RFQ for a list of solicitation provisions that apply to the acquisition along with contract clauses that apply to the acquisition.
- Please submit questions via email to shivani.patel@hhs.gov and Daniel.Weingarten@hhs.gov no later than 3:00 pm ET on Wednesday, August 19, 2026
- Quotes will be accepted via email to shivani.patel@hhs.gov and Daniel.Weingarten@hhs.gov until 3:00 pm ET on Wednesday, August 26, 2026.
- This is a total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement is the only solicitation. Quotes are being requested and a separately written solicitation will not be issued.
RFQ# 7571PS26Q00090 is hereby issued for Event Planner Services for Health Promotion & Wellness Conference for
Navajo Area Indian Health Service (NAIHS). The service is to provide professional event planning and logistical support services to
coordinate and execute Health Promotion & Wellness Conference serving the Navajo Area.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns.The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
- See attached RFQ and/or Fillable Table for Contract Line Items (CLINs).
- See attached RFQ for description of requirements.
‘Instructions to Quoters" begins on pg. 19.
- See attached RFQ for a list of solicitation provisions that apply to the acquisition along with contract clauses that apply to the acquisition.
- Please submit questions via email to shivani.patel@hhs.gov and Daniel.Weingarten@hhs.gov no later than 3:00 pm ET on Wednesday, August 19, 2026
- Quotes will be accepted via email to shivani.patel@hhs.gov and Daniel.Weingarten@hhs.gov until 3:00 pm ET on Wednesday, August 26, 2026.
- This is a total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside.
Files
| File | Type | Posted |
|---|---|---|
| RFQ 7571PS26Q00090 Q and A.pdf | ||
| Attachment 1 - Fillable Table.xlsx | XLSX spreadsheet | |
| Attachment 2 - Wage Determination - AZ.pdf | ||
| RFQ 7571PS26Q00090.pdf | ||
| Attachment 3 - IEE Representation Form.pdf |
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