RFQ 7571PS26Q00090.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

X

561920

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR29

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/26/2026 1500 ET

08/12/2026

SHIVANI PATEL

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

7571PS26Q00090

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Window Rock AZ 86515

PO Box 9020

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$20

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Navajo Area Office WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

RFQ# 7571PS26Q00090 is hereby issued for Event Planner Services for Health Promotion & Wellness Conference for Navajo Area Indian Health Service (NAIHS).

The service is to provide professional event planning and logistical support services to coordinate and execute Health Promotion & Wellness Conference serving the Navajo Area.

Following three (3) attachments are included:

Attachment 1 - Price fillable table

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

DANIEL R. WEINGARTEN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Attachment 2 - Wage Determination - AZ

Attachment 3 - IEE Representation Form

This is a Total Indian Small Business Economic

Enterprise (ISBEE) and Indian Economic

Enterprises (IEE) Set-Aside. Only quotes from ISBEE/IEE vendors will be considered at this time.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

Solicitation No.

7571PS26Q00090

Project Title Event Planner Services for Health Promotion & Wellness Conference

SECTION B – CONTINUATION OF SF-1449

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement is the only solicitation. Quotes are being requested and a separately written solicitation will not be issued.

Solicitation No. 7571PS26Q00090 is issued as a Request for Quotation (RFQ) for Event Planner Services for Health Promotion & Wellness Conference. The Navajo Area Indian Health Service (NAIHS) requires professional event planning and logistical support services to coordinate and execute a Health Promotion & Wellness Conference serving the Navajo Area.

The conference will focus on advancing key public health priorities, including, but not limited to, chronic disease prevention, behavioral health, maternal and child health, injury prevention, traditional wellness practices, and community-based prevention strategies.

This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns. The full text of provisions and clauses may be accessed electronically at FAR and Revolutionary FAR Overhaul.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561920 - Convention and Trade Show Organizers with a small business size standard of $20M.

1. PLACE OF PERFORMANCE

Services shall be provided for the Navajo Area Office of Public Health/ Health Promotion Disease Prevention (HPDP) Program.

2. CONTRACT TYPE

The Department of Health and Human Services (DHHS), Office of Mission Acquisition Solutions (OMAS) anticipates awarding a single Firm-Fixed-Price contract for the Event Planner Consultant Services for Health Promotion & Wellness Conference under the Navajo Area Indian Health Service (NAIHS).

This requirement is for non-personal services as defined in FAR 37.6 (formerly FAR 37.104).

The Contractor is an independent contractor, and no employer-employee relationship exists between the Government and the Contractor or its personnel. The Government may evaluate the quality and timeliness of services provided but shall not supervise or control the Contractor’s professional medical judgment, including clinical decisions, diagnoses, or treatment recommendations.

In accordance with FAR 52.237-7, the Contractor shall indemnify and hold harmless the Government for liability arising from acts or omissions of the Contractor or its personnel during performance. The Contractor shall maintain medical liability insurance in amounts customary for

Project Title Event Planner Services for the applicable specialty and acceptable to the Contracting Officer. These requirements shall apply to any subcontractor providing services under this contract.

3. PERIOD OF PERFORMANCE (POP)

The period of performance consists of a one-year base period.

Base Year: 09/15/2026 – 09/14/2027

4. PRICING SUMMARY

Payment will be made for services performed and accepted in accordance with the Statement of Work (SOW) at the unit prices quoted in the Pricing Table.

This is a Firm-Fixed-Price contract based on a fixed, fully burdened rate. The total contract value represents the maximum amount payable and shall not be exceeded without prior approval of the Contracting Officer.

Please review attachment 1 and complete the provided table.

5. POINTS OF CONTACT (POC)

a. Contact Information

Contracts Specialist (CS) Contracting Officer’s Representative

(COR)

Shivani Patel TBD (301)-348-3539 Shivani.patel@hhs.gov Contracting Officer (CO) Contractor Point of Contact Daniel Weingarten Name: TBD Phone:

Daniel.Weingarten@hhs.gov Email:

b. Contract Administration and Authority

• The CO is the only individual authorized to bind the Government or modify the contract.

• The CO designates a COR and Alternate COR to provide technical oversight.

• The COR’s authority is limited to performance monitoring and does not include authority to:

o Modify the contract or obligate funds o Authorize additional work o Direct contractor personnel o Change scope, schedule, price, or requirements

• The COR may:

Project Title Event Planner Services for Health Promotion & Wellness Conference o Monitor technical performance o Review deliverables o Conduct inspections and evaluations o Report performance issues to the CO

• The Alternate COR performs COR duties when the Primary COR is unavailable and may not exceed delegated authority.

6. STATEMENT OF WORK (SOW)

BACKGROUND

The Navajo Area Indian Health Service (NAIHS) requires professional event planning and logistical support services to coordinate and execute a Health Promotion & Wellness Conference serving the Navajo Area.

The conference will focus on advancing key public health priorities, including, but not limited to, chronic disease prevention, behavioral health, maternal and child health, injury prevention, traditional wellness practices, and community-based prevention strategies.

The event is anticipated to host approximately 200 attendees, including healthcare providers, public health professionals, community health representatives, federal partners, and community members.

The conference may be conducted in person within the Navajo Nation or surrounding area, or in a hybrid format.

OBJECTIVE

The objective of this contract is to obtain professional event planning and logistical support services to successfully coordinate and execute a Health Promotion & Wellness Conference that advances Navajo Area public health priorities and supports collaboration among healthcare providers, public health professionals, and community stakeholders.

SCOPE OF WORK

The Contractor shall provide comprehensive event planning, coordination, and execution services necessary to support a culturally respectful, professionally managed conference aligned with Navajo Area health priorities.

The Contractor shall furnish all personnel, supervision, project management, and coordination necessary to perform the requirements described in this Statement of Work.

A. Conference Venue Contractor will secure site and dates within 30 days of award.

B. Day 1 Conference & Vendor Set up and Registration

1. Four to six (4-6) breakout rooms: all rooms are medium-sized rooms with 45 participants each, with a classroom-style set-up. Time: 7:00 am to 6:00 pm. Space must include the following in each room:

a. One (1) podium with microphone

b. One (1) small AV table at the front of the room

Project Title Event Planner Services for

c. One (1) power package (power strip and 20 ft. extension cord)

d. One (1) 8ft x 8ft AV screen

e. Speaker timer

f. One (1) projector and laptop, attached to house audio

g. T-1 line internet access or equal

h. Two (2) standard wired microphone on microphone stand for placement in the audience area for questions and answers by the audience

i. Two (2) 10ft x 10ft AV screens

j. Two hi-powered video projectors with computer interface (approximately 4,000 lumens or greater), projector stand with draping

k. One Windows-based PC using a current, supported operating system, with the capability to accept CD, DVD, Internet, and USB data sources. PC to be set up at podium, attached to house audio.

l. T-1 line internet access or equal to the podium on a riser for presenters

m. Onsite technician to support and operate AV equipment, facilitate, and record content of session during conference.

2. One (1) Conference Committee Board/Storage Room. Time: 7:00 am to 8:00 pm (24-hr hold). Space must include:

a. Boardroom-style seating for ten (10), near the session and/or registration area

b. Free Wi-Fi, Internet access.

C. Other Facilities Requirements:

1. Four (4) registration tables, skirted, 4 chairs each, and a wastebasket.

2. Free or reduced rate for hotel parking.

3. Free wireless and/or internet connectivity in facility and guest rooms (preferred).

4. Telephone access w/speaker for conference calls – upon request, in breakout rooms.

5. Photocopy services for incidental executive correspondence for up to 100 copy jobs at an average of 10 pages per request.

6. The hotel site will identify and coordinate any overflow sleeping rooms if needed nearby

(within walking distance of .2 miles preferably).

7. The contractor is responsible for IT/AV support during the duration of this conference.

8. Conference space must be able to display digital signage of meeting information for each meeting room.

9. Contractor is responsible for organizing programs and vendor booths.

ADDITIONAL PROGRAM REQUIREMENTS

D. Speaker Fees and Selection The contractor will be responsible for speaker fees associated with selection. Requirements:

1. Selection of speakers will be finalized by COR and POC.

2. A total of 8 speakers will be needed, comprised of 2 plenary speakers for the opening and closing events.

3. The contractor shall budget for speaker fees at a rate of $500 per speaker.

Project Title Event Planner Services for Health Promotion & Wellness Conference

4. Speakers must be finalized 60 days prior to conference.

5. Speakers must have experience or have worked within the AI/AN community.

6. The contractor will provide travel support (airfare, lodging, per diem, and ground transportation) for these speakers. The Government estimates that approximately 8 plenary speakers and/or opening and closing ceremony participants may require contractor-funded travel support.

E. Conference Agenda Planning In coordination with the COR and Program Team, the contractor is responsible for managing the agenda development process and delivering a final agenda for the conference. The contractor’s responsibilities include:

1. Developing and delivering a draft agenda based on previous conference agendas.

2. Suggesting session topics based on Area conference evaluation results.

3. Coordinating with speakers to determine their availability to speak at the conference.

4. Maintaining and disseminating a working agenda that is updated regularly to the conference planning team.

5. Coordinating and leading agenda-planning meetings with the Planning team and COR.

6. The final agenda must be delivered for COR approval 45 days prior to the conference.

F. Printing

1. All printing material must be approved by the program team prior to printing and must be completed based on the Deliverables Schedule.

2. Print a variety of materials in support of the Conference, including attendee name badges with lanyards, speaker name tents, and 10 to 15 directional signs.

3. Design and produce one 8 ft x 10 ft backdrop and 6 upright banners (33” x 80”).

4. The contractor shall be responsible for creating all graphics for the backdrop and banners, subject to final approval from the program team.

5. Design and print the Conference Program, which shall include the conference agenda and speaker biographies, as a saddle-stitched booklet printed in color (no larger than 9x11, minimum of 325 copies).

6. Provide Welcome Packets for plenary speakers, which must include a personalized agenda, a lanyard, a list of important phone numbers for assistance, a personalized letter from the Program, and a copy of the Conference Program booklet.

7. Provide packets for facilitators (containing speaker bios, important phone numbers, and any other necessary information).

G. Website, Application, and Registration Management

1. Website and Application Development: The contractor shall build, host, and manage a dedicated, secure, and user-friendly conference website and a companion mobile meeting app.

a. Timeline: The initial website must be created and live within 30 days from securing venue. The website must remain operable throughout the entire period of performance to accommodate post-meeting activities like follow-up requests.

Project Title Event Planner Services for Health Promotion & Wellness Conference

b. Platform: A mobile meeting app is required.

c. Content Management: The contractor is responsible for all content management (agendas, bios, maps).

d. Compliance: The platform must utilize Federal Government-compatible Terms of Service and meet all federal security and accessibility (Section 508 compliance) standards.

2. Registration Management: The contractor shall utilize the conference website to provide a complete online registration process for approximately 200 attendees.

a. Timeline: Registration must open no later than four (4) months prior to the conference.

b. Process: Registration shall be online-only.

c. Data Capture: The registration form must capture: First Name, Last Name, Title, Position, I/T/U, pre-conference attendance, and strategic meeting attendance.

d. System Features: The platform must automatically send confirmation emails and provide bulk notification capabilities.

e. Hotel & Reporting: Provide direct links to hotel reservations and deliver weekly registration reports to the COR.

H. Post Conference Evaluation and Reporting The contractor shall be responsible for the full lifecycle of the post-conference evaluation process.

1. Evaluation Development: Draft survey questions based on conference goals and future needs.

a. Draft survey must be delivered to the COR and POC for review and approval no later than 30 days prior to the conference.

2. Accessibility and Distribution: Ensure accessibility via the website, mobile app, and printed QR codes on site. The survey must be fully mobile-friendly.

3. Timeline: Live end of final day remains open for 7 business days post-conference.

4. Reporting Deliverables: Deliver a single Final Evaluation Report to the COR and POC within 30 days after the conference end date, containing an executive summary, detailed analysis, and a raw data export (.csv or .xlsx).

I. Meetings and Updates The contractor is responsible for scheduling all meetings, taking official minutes, and providing them to the COR within 48 hours of the meeting's conclusion.

1. Kick-off Meeting: Within ten (10) working days of award.

2. Routine Planning Meetings: Scheduled and led by the contractor. Bi-weekly initially, weekly as the conference approaches, and twice-weekly during the final month.

J. Reporting Requirements The contractor shall provide the following reports to the COR, POC, and the federal conference manager in Microsoft Office format:

Project Title Event Planner Services for Health Promotion & Wellness Conference

1. Monthly Progress Reports: Due monthly. Must include summaries of achievements, upcoming plans, timeline deviations with corrective actions, registration metrics, and block utilization metrics.

2. Final Performance Report: Due no later than thirty (30) days after the conference end date.

K. P Vendor Booth Management The contractor is responsible for the complete coordination and management of the all vendor booths.

1. Vendor Booth Management:

a. Recruitment, registration, and coordination of vendor booth spaces, each equipped with two chairs and a draped table.

L. On-site Staffing and Travel

1. On-site Support Team: Provide a dedicated team of a minimum of four (2) qualified personnel, including at least one On-site Project Manager, for the full duration of the conference.

2. Staff Travel Requirements: Contractor is responsible for all travel arrangements for speakers and health promotion disease prevention program staff.

M. Food and Beverage Prohibition The contractor is strictly prohibited from providing, arranging for, or invoicing for any food or beverages for conference attendees, speakers, or staff under this contract. Any costs associated with food or beverages submitted by the contractor in any invoice will be disallowed.

N. Special Requirements

1. Demonstrated Expertise: Demonstrated expertise working with American Indian/Alaska Native (AI/AN) populations.

2. Ceremonial Protocols: Ensure individuals leading ceremonies are members of federally recognized tribes, preferably local to the selected venue.

O. Section 508 Compliance The contractor is responsible for ensuring all electronic information and communication technology delivered under this contract is fully compliant with the Revised Section 508 standards and Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. The contractor's specific responsibilities include, but are not limited to:

P. Continuous Education Credits The contractor will be responsible for organizing continuous education credits. The contractor will work with the Indian Health Service Clinical Support Center to obtain documents and presentations from speakers.

Project Title Event Planner Services for

GOVERNMENT-FURNISHED PROPERTY

N/A

CONTRACTOR-FURNISHED PROPERTY

The Contractor shall provide all equipment, software, tools, and resources necessary to deliver in-person or hybrid conference.

PERIOD OF PERFORMANCE

The Period of Performance shall be September 15, 2026 to September 14, 2027

LOCATION OF SERVICES

The conference shall be held in a suitable location located within 75 miles of zip code 86511.

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR is responsible for the following:

· Monitoring the Contractor’s technical progress, including surveillance and assessment of performance, and recommending changes in requirements to the Contracting Officer.

· Performing technical evaluation as required.

· Performing technical inspections and acceptance required by this contract; and

· Assisting the Contractor in the resolution of problems encountered in performance.

POINT OF CONTACT

The Point of Contact for this contract shall be [TBD]

CONTRACTING OFFICER RESPONSIBILITY

Authority to negotiate changes in terms of conditions, or amounts cited in this contract is reserved for the Contracting Officer.

DELIVERABLES SCHEDULE

The contractor shall provide the following deliverables to the COR and POC by the due dates specified below.

Due Date Deliverable

Within 10 working days of award Kick-Off Meeting

Within 60 days of award Securing venue and dates

Within 1 month of securing venue Establish conference website

Monthly Status Reports

60 days prior to conference Plenary speakers confirmed

Project Title Event Planner Services for

45 days prior to conference Final drafts of all printed materials for COR and POC approval

15 days prior to conference All materials printed and delivered to the conference site

30 days prior to conference Post-conference evaluation (Draft)

60 days after conference Performance Reports

60 days after conference Final report and evaluation raw data

60 days after conference 508-compliant presentation slides

SERVICE CONTRACT WAGE DETERMINATION

Wage Determination No. 2015-5477, Revision No. 30, dated 5/13/2026, is hereby incorporated.

7. INSPECTION AND ACCEPTANCE

All work performed under this contract is subject to inspection and final acceptance by the Contracting Officer (CO) or by a duly authorized representative acting within the limits of their delegated authority. The Contracting Officer’s Representative (COR) is responsible for monitoring the Contractor’s performance, evaluating the quality of services provided, and conducting technical inspections. The COR shall recommend acceptance or rejection of services to the CO; only the CO may provide final acceptance.

a. Quality Assurance:

The Contractor’s performance is subject to ongoing evaluation under the Service Unit’s Quality Assurance (QA) program to ensure compliance with professional, regulatory, and organizational standards. Reviews may include assessments of work performed, patient safety considerations, documentation accuracy, and clinical quality evaluations. The Contractor shall correct any deficiencies identified. Failure to implement corrective actions may result in termination for cause, particularly where performance endangers patients, staff, or Government property.

b. Contractor Performance Evaluation Report:

In accordance with FAR Subpart 42.15, the Government will prepare interim and final performance evaluations under the Contractor Performance Assessment Reporting System (CPARS). These evaluations will become part of the official contract file and may be used as past performance information for future acquisitions involving the Contractor, its affiliates, or significant subcontractors.

Project Title Event Planner Services for Health Promotion & Wellness Conference

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c. Contract Discrepancy Report (CDR):

If the Government identifies deficient performance, the CO may issue a Contract Discrepancy Report (CDR) describing the deficiency and required corrective action. The Contractor shall acknowledge receipt of the CDR and submit a written corrective action plan detailing how the issue will be resolved and prevented from recurring. The Government will review the Contractor’s response for acceptability. Completed CDRs become part of the Contractor’s performance record and may be considered in assessing present and future contractual responsibility and performance.

8. INVOICING AND PAYMENT

Invoices shall be submitted electronically on a monthly basis through the Invoice Processing Platform (IPP) at https://www.ipp.gov.

Each invoice shall include the applicable Contract Line Item Number (CLIN), billing period, hourly rate, number of hours worked, total amount due, and the Contractor’s Unique Entity Identifier (UEI). Approved timesheets shall be submitted with each invoice.

Payment shall be based on actual hours worked at the contract hourly rate. Adjusted rates resulting from revised wage determinations shall not be invoiced until incorporated into the contract by modification.

Invoices shall not be submitted directly to the CO, Contracting Officer’s Representative (COR), or Finance Office unless authorized in writing. Improper submission may delay payment.

Payment will be made in accordance with FAR 52.212-4 and HHSAR 352.232-71.

Form W-9 Requirement The Contractor shall submit a completed Form W-9 to the Albuquerque Area Indian Health Service, Division of Accounting Services, via encrypted email (ALB_AOAPinvoices@ihs.gov) or secure fax ((505) 256-6851). Failure to do so may delay issuance of IRS Form 1099.

Refunds

In the event of an overpayment, the Contractor shall remit payment to the Government as directed by the Contracting Officer.

SECTION C – CONTRACT CLAUSES

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more Federal Acquisition Regulation (FAR) clauses by reference and/or in full text, with the same force and effect as if they were provided in full text.

Upon request, the Contracting Officer will make the full text of any clause available. The full text of FAR clauses may also be accessed electronically at the following links: FAR and Revolutionary FAR Overhaul.

Project Title Event Planner Services for Health Promotion & Wellness Conference

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Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR

Clause Title Date

52.202-1 Definitions Jun 2020 52.203-3 Gratuities Apr 1984 52.203-6 Alt I

Restrictions on Subcontractor Sales to the Government Jun 2020

52.203-12 Limitation of Payments to Influence Certain Federal Transactions Jun 2020 52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management - Maintenance Nov 2025 (DEV) 52.204-14 Service Contract Reporting Requirements Nov 2025 (DEV) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

Nov 2025 (DEV)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2025 (DEV) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services Nov 2025 (DEV) 52.219-6 Notice of Total Small Business Set-Aside Nov 2025 (DEV) 52.219-14 Limitations on Subcontracting Nov 2025 (DEV) 52.222-3 Convict Labor Nov 2025 (DEV) 52.222-35 Equal Opportunity for Veterans Nov 2025

(DEV)

52.222-36 Equal Opportunity for Workers with Disabilities Nov 2025 (DEV) 52.222-37 Employment Reports on Veterans Nov 2025 (DEV) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act Nov 2025 (DEV) 52.222-41 Service Contract Act Labor Standards Nov 2025 (DEV) 52.222-42 Statement of Equivalent Rates for Federal Hires Nov 2025 (DEV) 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment Nov 2025 (DEV) 52.222-50 Combating Trafficking in Persons Nov 2025 (DEV) 52.222-54 Employment Eligibility Verification Nov 2025 (DEV) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 Nov 2025 (DEV) 52.222-62 Paid Sick Leave Under Executive Order 13706 Nov 2025 (DEV) 52.224-1 Privacy Act Notification Apr 1984 52.224-2 Privacy Act Apr 1984 52.224-3 Privacy Training Jan 2017 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest After Award Nov 2025 (DEV) 52.233-4 Applicable Law for Breach of Contract Claim Nov 2025 (DEV) 52.237-2 Protection of Government Building, Equipment, and Vegetation Apr 1984

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52.237-3 Continuity of Services Jan 1991 52.240-91 Security Prohibitions and Exclusions Nov 2025 (DEV) 52.240-93 Basic Safeguarding of Covered Contractor Information Systems Nov 2025 (DEV) 52.242-13 Bankruptcy Jul 1995 52.244-6 Subcontracts for Commercial Products and Commercial Services Nov 2025 (DEV) 52.245-1 Government Property Sep 2021 52.245-9 Use and Charges Apr 2012 52.252-6 Authorized Deviations in Clauses Nov 2020

This contract incorporates the following Health and Human Services Acquisition Regulation (HHSAR) clauses by reference, with the same force and effect as if they were provided in full text. The full text of these clauses is available upon request from the Contracting Officer or may be accessed electronically at: HHSAR.

HHSAR

Clause No. Title Date

352.203-70 Anti-Lobbying Dec 2015 352.224-70 Privacy Act Feb 2024 (DEV) 352.224-71 Confidential Information Feb 2024 (DEV) 352.226-6 Indian Economic Enterprise Subcontracting Limitations Mar 2022

352.226-7 INDIAN ECONOMIC ENTERPRISE

REPRESENTATION

Dec 2015

The following HHSAR clauses are included in this contract in full text:

HHSAR 352.232-71 - Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

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HHSAR 352.237-70 - Pro-Children Act (Dec 2015)

(a) Public Law 103-227, Title X, Part C, also known as the Pro-Children Act of 1994 (Act), 20 U.S.C. 7183, imposes restrictions on smoking in facilities where certain federally funded children's services are provided. The Act prohibits smoking within any indoor facility (or portion thereof), whether owned, leased, or contracted for, that is used for the routine or regular provision of: (i) kindergarten, elementary, or secondary education or library services or (ii) health or day care services that are provided to children under the age of 18. The statutory prohibition also applies to indoor facilities that are constructed, operated, or maintained with Federal funds.

(b) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all subcontracts awarded under this contract for the specified children's services. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. Failure to comply with the Act may result in the imposition of a civil monetary penalty in an amount not to exceed $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Each day a violation continues constitutes a separate violation.

HHSAR 352.237-71 - Crime Control Act-Reporting of Child Abuse (Dec 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), imposes responsibilities on certain individuals who, while engaged in a professional capacity or activity, as defined in the Act, on Federal land or in a federally-operated (or contracted) facility, learn of facts that give the individual reason to suspect that a child has suffered an incident of child abuse.

(b) The Act designates "covered professionals" as those persons engaged in professions and activities in- eight different categories including, but not limited to, teachers, social workers , physicians, dentists, medical residents or interns, hospital personnel and administrators, nurses, health care practitioners, chiropractors, osteopaths, pharmacists , optometrists, podiatrists, emergency medical technicians , ambulance drivers, alcohol or drug treatment personnel, psychologists, psychiatrists, mental health professionals, child care workers and administrators, and commercial film and photo processors. The Act defines the term "child abuse' as the physical or mental injury, sexual abuse or exploitation, or negligent treatment of a child.

(c) Accordingly, any person engaged in a covered profession or activity under an HHS contract or subcontract, regardless of the purpose of the contract or subcontract, shall immediately report a suspected child abuse incident in accordance with the provisions of the Act. If a child is suspected of being harmed, the appropriate State Child Abuse Hotline, local child protective services (CPS), or law enforcement agency shall be contacted. For more information about where and how to file a report, the Childhelp USA, National Child Abuse Hotline (1-800-4-A- CHILD) shall be called. Any covered professional failing to make a timely report of such incident shall be guilty of a Class B misdemeanor.

(d) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

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HHSAR 352.237-72 - Crime Control Act-Requirement for Background Checks (Dec 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), requires that all individuals involved with the provision of childcare services to children under the age of 18 undergo a criminal background check. "Child care services" include, but are not limited to, social services, health and mental health care, child (day) care, education (whether or not directly involved in teaching), and rehabilitative programs. Any conviction for a sex crime, an offense involving a child victim, or a drug felony, may be grounds for denying employment or for dismissal of an employee providing any of the services listed above.

(b) The Contracting Officer will provide the necessary information to the Contractor regarding the process for obtaining the background check. The Contractor may hire a staff person provisionally prior to the completion of a background check, if at all times prior to the receipt of the background check during which children are in the care of the newly-hired person, the person is within the sight and under the supervision of a previously investigated staff person.

(c) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

HHSAR 352.237-73 - Indian Child Protection and Family Violence Act (Dec 2015)

(a) This contract is subject to the Indian Child Protection and Family Violence Act, Public Law 101-630 (25 U.S.C. 3201 et seq.) The duties and responsibilities required by this contract may involve regular contact with or control over Indian children. Public Law 101-630 prohibits employment, including Personal Service Contracts, with anyone who has been convicted of any crime of violence. Any such conviction should immediately be brought to the attention of the Contracting Officer. The contractor will be subject to a character investigation, conducted by the Indian Health Service, Office of Human Resources. Until such time as the contractor has been notified of completion of the investigation, the contractor shall have no unsupervised contact with Indian children. In order to initiate this background investigation, the contractor must provide information as required in this contract or as directed by the Contracting Officer.

(b) As a prerequisite to providing services under this contract, the Contractor is required to complete and sign the declaration found in Section J of this contract.

HHSAR 352.237-75 - Key Personnel (Dec 2015) The key personnel specified in this contract are considered to be essential to work performance.

At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances.

The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

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SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment No. Description No. of Pages

1 Fillable Table 2

2 Wage Determination No. 2015-5477, Revision No. 30, dated 05/13/2026 7

3 IHS IEE Representation Form 1

SECTION E – SOLICITATION PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at the following links: FAR and Revolutionary FAR Overhaul (end of provision)

FAR

Clause Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. Sep 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. Jan 2017

52.204-7 System for Award Management - Registration Nov 2025 (DEV) 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation. Jun 2020 52.212-1 Instructions to Offerors-Commercial Items Nov 2025 (DEV) 52.233-2 Service of Protest Sep 2006 52.240-90 Security Prohibitions and Exclusions Representations and Certifications Nov 2025 (DEV) 52.252-5 Authorized Deviations in Provisions Nov 2020

FAR 52.209-2 - Prohibition on Contracting with Inverted Domestic Corporations- Representation (Nov 2025) (DEV)

(a) Definitions. As used in this clause— Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted

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Page 16 of domestic corporation, unless the exception at 9.108-3(b) applies or the requirement is waived in accordance with the procedures at 9.108-5.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation.

(End of provision)

FAR 52.209-5 - Certification Regarding Responsibility Matters (Nov 2025) (DEV) (a)(1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals—

(A) Are □ are not □ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have □ have not □, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are □ are not □ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and

(D) Have □, have not □, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied. Federal taxes are considered delinquent if both of the following criteria apply:

(1) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if a pending administrative or judicial challenge remains. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(2) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(ii) The Offeror has □ has not □, within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the Government will consider the certification in connection with a determination of the Offeror's responsibility.

Failure of the Offeror to furnish a certification or provide such additional information as

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Page 17 of requested by the Contracting Officer may render the Offeror nonresponsible.

(d) This provision does not require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a). The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If the Government later determines that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

FAR 52.209-7 - Information Regarding Responsibility Matters (Nov 2025) (DEV)

(a) Definitions. As used in this provision— Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror □ has □ does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in–

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have…