Eagle Point National Cemetery HVAC Maintenance -- J041

The Department of Veterans Affairs National Cemetery Administration is seeking a contractor to provide comprehensive preventive maintenance services for heating, ventilation, air conditioning systems, ice machines, and air supply equipment at Eagle Point National Cemetery in Oregon. The contractor must furnish all labor, equipment, parts, materials, supplies, and transportation necessary to perform quarterly and annual maintenance on government-owned HVAC systems, including 2-ton and 4-ton air handlers, heat pumps, and ice machines across three locations: the Admin Building, Public Restrooms, and Maintenance Building. All work must be completed in accordance with manufacturer recommendations and the detailed Statement of Work, with strict adherence to professional conduct standards befitting a national cemetery environment. The contract will be evaluated using a best value source selection method, with past performance being the most important factor, followed by technical capability, and then price. Proposals are due August 19, 2025, at 1:00 PM PST, with a mandatory site visit scheduled for August 12, 2025, at 9:00 AM PST.

This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses under NAICS code 238220 with a size standard of $19 million. According to the government's response to contractor questions, there is currently no existing contractor for this requirement, indicating this is a new contract opportunity. The contract includes a base year running from September 1, 2025, to August 31, 2026, with four optional 12-month extension periods that could extend performance through August 31, 2030, potentially creating a five-year total contract duration. The work will be performed at Eagle Point National Cemetery located at 2763 Riley Rd, Eagle Point, Oregon 97524, with the Contracting Officer's Representative being Jason Becker. The maintenance schedule requires quarterly inspections and services, as well as annual comprehensive maintenance including coil cleaning, refrigerant level verification, and ductwork cleaning across the cemetery's HVAC infrastructure.