HVAC System and Ice Machine Maintenance at Eagle Point National Cemetery. -- J041

The National Cemetery Administration within the Department of Veterans Affairs is seeking contractors to provide comprehensive HVAC system and ice machine maintenance services at Eagle Point National Cemetery located at 2763 Riley Rd, Eagle Point, Oregon. The procurement encompasses preventive maintenance services for government-owned heating, ventilation, air conditioning systems, ice machines, and air supply equipment across three facility locations including the Admin Building, Public Restrooms, and Maintenance Building. Contractors must furnish all necessary labor, equipment, parts, materials, supplies, and transportation to perform the required maintenance services. The solicitation is anticipated to be posted on SAM.gov on approximately August 5, 2025, with quotes due around August 19, 2025. A mandatory site visit is scheduled for August 12, 2025, at 9:00 AM PST to allow potential contractors to inspect the facilities and equipment.

This opportunity is designated as a Service-Disabled Veteran-Owned Small Business set-aside under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The maintenance contract structure includes a base year followed by four 12-month option periods, providing potential for multi-year performance. The scope involves servicing specific equipment including 4-ton and 2-ton air handlers, heat pumps, and ConsERV units with quarterly maintenance tasks such as MERV13 filter replacements, motor inspections, and safety control checks. Annual comprehensive maintenance requirements include coil cleaning, refrigerant level verification, and ductwork cleaning, while ice machine maintenance in the Honor Guard Room requires semi-annual servicing. The contract emphasizes maintaining the highest standards of professional conduct and respect, recognizing the cemetery's sacred mission as a national shrine honoring veterans.