Durable Medical Equipment – VISN 15

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES. 

The Veterans Health Administration, Network Contracting Office 15 intends to solicit competitive quotes for a five-year IDIQ contract for Durable Medical Equipment (DME) services supporting VISN 15 VA Medical Centers.  This requirement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) only. 

A Sources Sought Notice for this acquisition, 36C25525MC0001, was published to sam.gov 12/18/2024. 

PERIOD OF PERFORMANCE:  Ordering period is estimated to be 10/01/2025 – 09/30/2030 

BASIC DESCRIPTION OF THE REQUIREMENT:  Services shall include delivery, installation, patient training/instruction, pickup, service/repair, and storage of government-owned or purchased Durable Medical Equipment.  Contractor is to furnish all storage, labor, transportation, and installation tools/equipment necessary to provide DME to eligible Veteran patients within the VISN 15 assigned area. 

All work is to be closely coordinated with the VA Contracting Officer’s Representative (COR).

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

SET-ASIDE INFORMATION: This solicitation will be issued pursuant to the authority under Public Law 109-461 (38 U.S.C. 8127) and is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). The SDVOSB must be a small business under the relevant North American Industrial Classification Standard (NAICS) code and MUST be registered and verified at the SBA Veteran Small Business Certification website: https://veterans.certify.sba.gov to be eligible for award.  Offerors MUST ensure registration in these websites are accurate, complete and have not expired prior to proposal due date. The North American Industrial Classification Standard (NAICS) code assigned to this acquisition is 621610, Home Health Care Services, with a size standard of $19 Million. In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.219-10(c) (1), the SDVOSB Contractor or SDVOSB Sub-Contractor is required to perform a minimum of 50% of the contract performance.

DRAFT SOLICITATION DOCUMENTS:  Draft solicitation documents are being provided with this pre-solicitation notice for industry review and comment prior to release of the official solicitation and to minimize Q&A’s during the official solicitation period.  Provide any input or questions to the POC listed below for consideration.

SOLICITATION DOCUMENTS: The solicitation documents will be posted at www.sam.gov on or about 04/01/2025, with quotes due approximately 30 days later. Dissemination of the solicitation is limited to electronic medium. All interested Offerors (primes & subcontractors) should register at www.sam.gov so that others will know of your interest in participating in this procurement and for automatic receipt of updates or amendments. An Offeror's mailing list WILL NOT be prepared nor distributed by the Contracting Officer, as it is the Offerors responsibility to register at the www.sam.gov website.

SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted to www.sam.gov. Paper copies of the amendment will NOT be individually mailed. By registering to "follow", you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendment(s) will be provided. Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers Offerors should re-visit the website periodically to look for updates.

Questions shall be emailed to matthew.curl@va.gov

In the subject line of any email sent, identify: “36C25525R0054, Durable Medical Equipment – VISN 15.”