26Q0010_Attch 3_Hotel Attestation_DRAFT_AMEND 1.pdf
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- Solicitation number
- FA800326Q0010-DRAFT
About this file
This is a Hotel & Facility Coordination Attestation form (RFQ Attachment #3 – Amendment #1) for solicitation FA800326Q0010, the AFMEDCOM POM Working Group Conference.
The form is a mandatory certification document that quoters must complete, sign, and submit as part of Volume I (Technical) of their proposal. Failure to submit the signed attestation will result in a "Technically Unacceptable" rating and immediate exclusion from award consideration. Through this attestation, quoters certify four key requirements: (1) coordination with the proposed hotel venue, including review of all venue-specific policies, rules, and technical guidelines; (2) confirmation of liability insurance compliance, certifying they currently possess or will obtain by September 13, 2026, insurance policies meeting or exceeding the hotel's requirements for third-party contractors; (3) absorption of all auxiliary fees within the Firm-Fixed-Price proposal for CLIN 0001 (Turnkey Services), including outside vendor fees, A/V patch fees, rigging fees, exclusive vendor penalties, utility connection fees, electrical drop fees, hotel-mandated union labor costs, loading dock fees, and dedicated high-speed internet connection fees; and (4) acknowledgment that any coordination failures or post-award hotel-imposed fees are the contractor's sole responsibility, with no entitlement to requests for equitable adjustment (REAs) or price increases. The form requires signature and date from an authorized representative.
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FA800326Q0010
RFQ Attachment #3 – Amendment #1
HOTEL & FACILITY COORDINATION ATTESTATION
Solicitation Number: FA800326Q0010 Project Title: AFMEDCOM POM Working Group Conference Designated Venue: [Quoter’s Proposed Venue Name and Address]
INSTRUCTIONS TO QUOTER: This form must be completed, signed by an authorized representative of the Quoter, and submitted as part of Volume I (Technical). Failure to submit this signed attestation will result in a rating of "Technically Unacceptable" and immediate exclusion from award consideration.
ATTESTATION & CERTIFICATION:
By signing below, the Quoter certifies, warrants, and represents the following to the U.S.
Government:
1. Coordination with Proposed Venue: The Quoter has contacted the event management and group sales staff at the proposed hotel venue listed above and has reviewed all venue-specific policies, rules, and technical guidelines required to execute this event.
2. Liability & Insurance Compliance: The Quoter has obtained the proposed hotel's specific liability insurance requirements (including minimum dollar thresholds) and certifies that they currently possess, or will possess prior to 13 September 2026, insurance policies that fully meet or exceed the hotel's mandates for third-party contractors on-site.
3. Absorption of Auxiliary Fees: The Quoter certifies that their Firm-Fixed-Price (FFP) proposal for CLIN 0001 (Turnkey Services) includes all costs, and that the Government will not be billed for any auxiliary or "hidden" venue fees, including but not limited to:
• Outside vendor/A/V "patch fees," "rigging fees," or "exclusive vendor penalties."
• Utility connection/electrical drop fees for A/V equipment.
• Hotel-mandated union labor or loading dock fees.
• Dedicated high-speed internet connection fees for the conference and breakout rooms.
4. No Recourse to Government: The Quoter agrees that any failure to coordinate with their proposed hotel, or any post-award fees imposed by the hotel, is the sole responsibility of the Contractor. The Government will not entertain any requests for equitable adjustment (REAs) or price increases resulting from hotel-imposed restrictions, policies, or fees.
Authorized Representative Signature:
NAME/TITLE: ________________
SIGNATURE: ________________
DATE: ________________
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