26Q0010_Attch 3_DRAFT Hotel Attestation.pdf
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- Solicitation number
- FA800326Q0010-DRAFT
About this file
This is a Draft Hotel & Facility Coordination Attestation form required as part of a Request for Quotation (RFQ) for Solicitation Number FA800326Q0010, titled "AFMEDCOM POM Working Group Conference" to be held at the Falls Church Marriott Fairview Park. The attestation must be completed, signed by an authorized representative, and submitted as part of Volume I (Technical). Failure to submit the signed form will result in a "Technically Unacceptable" rating and immediate exclusion from award consideration.
The quoter must certify four key requirements: (1) coordination with the proposed hotel venue's event management and group sales staff, including review of all venue-specific policies, rules, and technical guidelines; (2) verification that liability insurance requirements (including minimum dollar thresholds) from the proposed hotel have been obtained and that current or planned policies fully meet or exceed the hotel's mandates for third-party contractors by September 13, 2026; (3) that the Firm-Fixed-Price proposal for CLIN 0001 (Turnkey Services) includes all costs with no auxiliary or hidden venue fees charged to the Government, specifically including outside vendor/A/V patch fees, rigging fees, exclusive vendor penalties, utility connection/electrical drop fees, hotel-mandated union labor or loading dock fees, and dedicated high-speed internet connection fees; and (4) agreement that any failure to coordinate with the hotel or post-award fees imposed by the hotel are the sole responsibility of the Contractor, with no Government obligation to entertain requests for equitable adjustment or price increases.
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Text version
FA800326Q0010-DRAFT
DRAFT RFQ Attachment #3
HOTEL & FACILITY COORDINATION ATTESTATION
Solicitation Number: FA800326Q0010 Project Title: AFMEDCOM POM Working Group Conference Designated Venue: Falls Church Marriott Fairview Park
INSTRUCTIONS TO QUOTER: This form must be completed, signed by an authorized representative of the Quoter, and submitted as part of Volume I (Technical). Failure to submit this signed attestation will result in a rating of "Technically Unacceptable" and immediate exclusion from award consideration.
ATTESTATION & CERTIFICATION:
By signing below, the Quoter certifies, warrants, and represents the following to the U.S.
Government:
1. Coordination with Proposed Venue: The Quoter has contacted the event management and group sales staff at the proposed hotel venue listed above and has reviewed all venue-specific policies, rules, and technical guidelines required to execute this event.
2. Liability & Insurance Compliance: The Quoter has obtained the proposed hotel's specific liability insurance requirements (including minimum dollar thresholds) and certifies that they currently possess, or will possess prior to 13 September 2026, insurance policies that fully meet or exceed the hotel's mandates for third-party contractors on-site.
3. Absorption of Auxiliary Fees: The Quoter certifies that their Firm-Fixed-Price (FFP) proposal for CLIN 0001 (Turnkey Services) includes all costs, and that the Government will not be billed for any auxiliary or "hidden" venue fees, including but not limited to:
• Outside vendor/A/V "patch fees," "rigging fees," or "exclusive vendor penalties."
• Utility connection/electrical drop fees for A/V equipment.
• Hotel-mandated union labor or loading dock fees.
• Dedicated high-speed internet connection fees for the conference and breakout rooms.
4. No Recourse to Government: The Quoter agrees that any failure to coordinate with their proposed hotel, or any post-award fees imposed by the hotel, is the sole responsibility of the Contractor. The Government will not entertain any requests for equitable adjustment (REAs) or price increases resulting from hotel-imposed restrictions, policies, or fees.
Authorized Representative Signature:
NAME/TITLE: ________________
SIGNATURE: ________________
DATE: ________________
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File details come from the government source that posted it. Updated .