DH/AC Unit Rental (Qty 8)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- N32253-26-Q-0040
- Agency
-
Naval Sea Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- W041 Lease Or Rental Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Jbphh, Hawaii 96860, United States
Notice details come from SAM.gov. Updated .
About this opportunity
Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility seeks monthly rental of eight high-capacity dehumidifying/air conditioning units with a minimum total cooling capacity of 100 tons to support mission-critical environmental control operations, with quotes due June 4, 2026 at 7:00 AM Hawaii time. This procurement is a 100 percent Women-Owned Small Business (WOSB) set-aside, with a 10 percent price evaluation preference available to HUBZone small business concerns that do not waive the preference. Solicitation number is N3225326Q0040.
Place of performance is Joint Base Pearl Harbor Hickam, Hawaii. Each unit must provide minimum 12.5 tons cooling capacity, airflow capacity of at least 5,000 cubic feet per minute, maximum dimensions of 11 by 7 by 6 feet, skid-mounted construction with certified welded lifting points, and electrical compatibility with Single Pole Camp-Type J-Series Eaton plugs. The tentative period of performance is July 9, 2026 through February 8, 2027, with delivery required 1–3 days before performance begins and pickup 1–3 days after notification. The contractor must provide preventive maintenance, troubleshooting, and emergency repairs with a maximum response time of four hours for service calls and replace non-functional units within 24 hours of notification. All costs are inclusive of unit rental, labor, materials, equipment, travel, and state and local taxes.
All contractor personnel must be U.S. citizens or nationals, pass background checks, and obtain Shipyard Access Control Badges and vehicle passes for the Controlled Industrial Area. Work hours are restricted to 0630–1500 hours Monday–Friday, excluding federal holidays, unless advance written approval is obtained. The NAICS code is 532490 with a $40 million small business size standard; PSC is W041. Evaluation weighs technical capability as acceptable/unacceptable, followed by price reasonableness, with award to the lowest-priced technically acceptable offeror. Offerors must submit detailed technical quotes not exceeding 10 pages, maintain CMMC Level 1 self-certification, and register with SAM by award date. As of June 1, the government has posted Questions and Answers and amended the cooling capacity requirement from 120 tons to 100 tons via SF 30; no site visit will be conducted due to time constraints.
Notice text
4 versions
Update #4 · Latest ·
**********************************************************************
UPDATE 06/01/2026
Item 1: Posted Questions and Answers.
Item 2: Updated SF 1449 CLIN 0001 description to match PWS requirement of 100 total cooling tons.
**********************************************************************
UPDATE 05/28/2026
Item 1: Updated PWS: Tons Per Unit and Total Cooling Tons .
**********************************************************************
Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore based activities in the Pacific.
Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) seeks a contractor that is qualified to provide the monthly rental of eight (8) high-capacity dehumidifying/air conditioning (DH/AC) units to support mission-critical environmental control operations. The contractor shall provide all labor, equipment, tools and materials in order to accomplish the work detailed in the Performance Work Statement (PWS).
The tentative period of performance for this service is from 09 July 2026 to 08 February 2027*.
*(Performance period may be updated.)
The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing; size standard for this NAICS is $40,000,000.00. Product Service Code is W041 – Lease/Rent of Equipment – Air Conditioning and Air Circulating Equipment.
Please note the following:
- The solicitation number for this requirement is N32253-26-Q-0040
- Quotes are due no later than 06/04/2026 at 07:00 HST
- Quotes must be sent via email to both the primary and secondary points of contact.
- All firms or individuals responding must be registered with the System for Award Management(SAM) (https://www.sam.gov) by the award date.
- In order to evaluate Technical Capability, the Offeror is required to submit a detailed technical quote (not to exceed 10 pages) demonstrating a thorough knowledge, understanding, and approach to accomplishing each paragraph in the PWS. It must contain sufficient detail for evaluation against the PWS and comply with the required period of performance. If a subcontractor is providing required equipment rental, their technical capability must also be included. Note: Nonconformance will deem an Offeror ineligible..
- As part of the price quote package, the Offeror shall complete Form SF 1449:
- Page 1, Box 17a: Provide the Contractor name, address, telephone number, and CAGE Code.
- Page 1, Boxes 30a-c: Complete, sign, and date (must be signed by an authorized representative/official).
- Page 3: Fill out the unit prices and total amounts for CLIN 0001.
- The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation.
- Labor, material, travel and other direct costs shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense Joint Travel Regulations (JTR) and Revolutionary FAR Overhaul (RFO) 31.205-46. Travel receipts shall be, provided upon request.
- Notice of email size and attachments: Emails, including all attachments, must not exceed 35 MB. Oversized emails will not be received. If necessary, submit the offer across multiple emails and clearly mark the sequence in the subject line (e.g., "Email 1 of 3").
- Contract award will be in accordance to RFO 52.212-2 (and it's addendum) as stated in the solicitation.
All questions regarding solicitation N32253-25-Q-0040 shall be submitted in writing via email to the listed POCs. Questions are due 05/29/2026 07:00 HST.
Update #3 ·
**********************************************************************
UPDATE 06/01/2026
Item 1: Posted Questions and Answers.
**********************************************************************
UPDATE 05/28/2026
Item 1: Updated PWS: Tons Per Unit and Total Cooling Tons .
**********************************************************************
Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore based activities in the Pacific.
Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) seeks a contractor that is qualified to provide the monthly rental of eight (8) high-capacity dehumidifying/air conditioning (DH/AC) units to support mission-critical environmental control operations. The contractor shall provide all labor, equipment, tools and materials in order to accomplish the work detailed in the Performance Work Statement (PWS).
The tentative period of performance for this service is from 09 July 2026 to 08 February 2027*.
*(Performance period may be updated.)
The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing; size standard for this NAICS is $40,000,000.00. Product Service Code is W041 – Lease/Rent of Equipment – Air Conditioning and Air Circulating Equipment.
Please note the following:
- The solicitation number for this requirement is N32253-26-Q-0040
- Quotes are due no later than 06/04/2026 at 07:00 HST
- Quotes must be sent via email to both the primary and secondary points of contact.
- All firms or individuals responding must be registered with the System for Award Management(SAM) (https://www.sam.gov) by the award date.
- In order to evaluate Technical Capability, the Offeror is required to submit a detailed technical quote (not to exceed 10 pages) demonstrating a thorough knowledge, understanding, and approach to accomplishing each paragraph in the PWS. It must contain sufficient detail for evaluation against the PWS and comply with the required period of performance. If a subcontractor is providing required equipment rental, their technical capability must also be included. Note: Nonconformance will deem an Offeror ineligible..
- As part of the price quote package, the Offeror shall complete Form SF 1449:
- Page 1, Box 17a: Provide the Contractor name, address, telephone number, and CAGE Code.
- Page 1, Boxes 30a-c: Complete, sign, and date (must be signed by an authorized representative/official).
- Page 3: Fill out the unit prices and total amounts for CLIN 0001.
- The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation.
- Labor, material, travel and other direct costs shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense Joint Travel Regulations (JTR) and Revolutionary FAR Overhaul (RFO) 31.205-46. Travel receipts shall be, provided upon request.
- Notice of email size and attachments: Emails, including all attachments, must not exceed 35 MB. Oversized emails will not be received. If necessary, submit the offer across multiple emails and clearly mark the sequence in the subject line (e.g., "Email 1 of 3").
- Contract award will be in accordance to RFO 52.212-2 (and it's addendum) as stated in the solicitation.
All questions regarding solicitation N32253-25-Q-0040 shall be submitted in writing via email to the listed POCs. Questions are due 05/29/2026 07:00 HST.
Update #2 ·
**********************************************************************
UPDATE 05/28/2026
Item 1: Updated PWS: Tons Per Unit and Total Cooling Tons .
**********************************************************************
Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore based activities in the Pacific.
Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) seeks a contractor that is qualified to provide the monthly rental of eight (8) high-capacity dehumidifying/air conditioning (DH/AC) units to support mission-critical environmental control operations. The contractor shall provide all labor, equipment, tools and materials in order to accomplish the work detailed in the Performance Work Statement (PWS).
The tentative period of performance for this service is from 09 July 2026 to 08 February 2027*.
*(Performance period may be updated.)
The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing; size standard for this NAICS is $40,000,000.00. Product Service Code is W041 – Lease/Rent of Equipment – Air Conditioning and Air Circulating Equipment.
Please note the following:
- The solicitation number for this requirement is N32253-26-Q-0040
- Quotes are due no later than 06/04/2026 at 07:00 HST
- Quotes must be sent via email to both the primary and secondary points of contact.
- All firms or individuals responding must be registered with the System for Award Management(SAM) (https://www.sam.gov) by the award date.
- In order to evaluate Technical Capability, the Offeror is required to submit a detailed technical quote (not to exceed 10 pages) demonstrating a thorough knowledge, understanding, and approach to accomplishing each paragraph in the PWS. It must contain sufficient detail for evaluation against the PWS and comply with the required period of performance. If a subcontractor is providing required equipment rental, their technical capability must also be included. Note: Nonconformance will deem an Offeror ineligible..
- As part of the price quote package, the Offeror shall complete Form SF 1449:
- Page 1, Box 17a: Provide the Contractor name, address, telephone number, and CAGE Code.
- Page 1, Boxes 30a-c: Complete, sign, and date (must be signed by an authorized representative/official).
- Page 3: Fill out the unit prices and total amounts for CLIN 0001.
- The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation.
- Labor, material, travel and other direct costs shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense Joint Travel Regulations (JTR) and Revolutionary FAR Overhaul (RFO) 31.205-46. Travel receipts shall be, provided upon request.
- Notice of email size and attachments: Emails, including all attachments, must not exceed 35 MB. Oversized emails will not be received. If necessary, submit the offer across multiple emails and clearly mark the sequence in the subject line (e.g., "Email 1 of 3").
- Contract award will be in accordance to RFO 52.212-2 (and it's addendum) as stated in the solicitation.
All questions regarding solicitation N32253-25-Q-0040 shall be submitted in writing via email to the listed POCs. Questions are due 05/29/2026 07:00 HST.
Update #1 ·
Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore based activities in the Pacific.
Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) seeks a contractor that is qualified to provide the monthly rental of eight (8) high-capacity dehumidifying/air conditioning (DH/AC) units to support mission-critical environmental control operations. The contractor shall provide all labor, equipment, tools and materials in order to accomplish the work detailed in the Performance Work Statement (PWS).
The tentative period of performance for this service is from 09 July 2026 to 08 February 2027*.
*(Performance period may be updated.)
The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing; size standard for this NAICS is $40,000,000.00. Product Service Code is W041 – Lease/Rent of Equipment – Air Conditioning and Air Circulating Equipment.
Please note the following:
- The solicitation number for this requirement is N32253-26-Q-0040
- Quotes are due no later than 06/04/2026 at 07:00 HST
- Quotes must be sent via email to both the primary and secondary points of contact.
- All firms or individuals responding must be registered with the System for Award Management(SAM) (https://www.sam.gov) by the award date.
- In order to evaluate Technical Capability, the Offeror is required to submit a detailed technical quote (not to exceed 10 pages) demonstrating a thorough knowledge, understanding, and approach to accomplishing each paragraph in the PWS. It must contain sufficient detail for evaluation against the PWS and comply with the required period of performance. If a subcontractor is providing required equipment rental, their technical capability must also be included. Note: Nonconformance will deem an Offeror ineligible..
- As part of the price quote package, the Offeror shall complete Form SF 1449:
- Page 1, Box 17a: Provide the Contractor name, address, telephone number, and CAGE Code.
- Page 1, Boxes 30a-c: Complete, sign, and date (must be signed by an authorized representative/official).
- Page 3: Fill out the unit prices and total amounts for CLIN 0001.
- The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation.
- Labor, material, travel and other direct costs shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense Joint Travel Regulations (JTR) and Revolutionary FAR Overhaul (RFO) 31.205-46. Travel receipts shall be, provided upon request.
- Notice of email size and attachments: Emails, including all attachments, must not exceed 35 MB. Oversized emails will not be received. If necessary, submit the offer across multiple emails and clearly mark the sequence in the subject line (e.g., "Email 1 of 3").
- Contract award will be in accordance to RFO 52.212-2 (and it's addendum) as stated in the solicitation.
All questions regarding solicitation N32253-25-Q-0040 shall be submitted in writing via email to the listed POCs. Questions are due 05/29/2026 07:00 HST.
Files
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Notice history
| Notice | Type | Posted |
|---|---|---|
| DH/AC Unit Rental (Qty 8) | Award Notice | |
| This notice | Solicitation |
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