PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

TEMPORARY AIR CONDITIONING UNITS

1. BACKGROUND

1.1 The Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore-based activities in the Pacific.

2. OBJECTIVE/SCOPE

2.1 This PWS defines the requirements for the monthly rental of eight (8) high-capacity dehumidifying/air conditioning units to support mission-critical environmental control operations. Each unit must have a minimum cooling capacity of 12.5 tons, airflow capacity of at least 5000 cubic feet per minute (CFM) and be mounted on a skid with certified welded lifting points for safe handling and deployment.

3. REQUIREMENTS

3.1 Equipment specifications:

3.1.1 Quantity: Eight (8) units size must be max, 11’ X 7’ X 6’ due to space constraints, with Single or Double port to allow connection of vent(s). Preferred: DH/AC 5000HP or equivalent.

3.1.2 Type: Integrated dehumidifying and air conditioning systems

3.1.3 Cooling Capacity: 12.5 tons each unit (100 total tons)

3.1.4 Airflow Capacity: Minimum 5000 CFM per unit

3.1.5 Mounting: Skid-mounted with certified welded lifting points

3.1.6 Electrical Power Connection: Must be equipped/compatible with Single Pole Camp-

Type J-Series (Eaton plugs: Male, Black E1016-1600 or 1600S, Male; White E1016- 1605 or 1605S; Male, Red E1016-1602 or 1602S) or equivalent.

3.2 Rental Terms

3.2.1 Duration: 7 months

3.2.2 Delivery: Units shall be delivered to PHNSY & IMF, 1-3 days before start of PoP.

Exact location of AC units will be determined by PHNSY Project.

3.2.3 Pick-up: Units shall be picked up 1-3 days after notification.

3.2.4 Maintenance: Contractor shall provide preventive maintenance, troubleshooting, and emergency repairs. Contractor response time for service calls must be ≤ 4 hours.

3.2.5 Replacement: Non-functional units must be replaced within 24 hours of notification.

3.2.6 The Contractor shall be responsible for transportation, technical support, and removal of all equipment provided.

3.2.7 The Contractor shall provide all labor, equipment, tools and material to deliver, repair, and remove the AC Units. All costs inclusive.

4. SERVICE DELIVERY SUMMARY

Primary Performance Requirement PWS Paragraph Performance Threshold

1. Provide temporary Air Conditioning (AC) Units as specified

Paragraph 3.1.1 100% delivery and compliance.

2. Deliver and remove equipment within the time allowed

Paragraph 3.2.2, and 3.2.3 100% delivery and compliance.

3. Periodic maintenance service Paragraph 3.2.4 95% compliance

5. QUALITY ASSURANCE

5.1 The contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which the contractor assures that work complies with the requirement of the contract.

5.2 The contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1 Upon delivery, the Government will provide any means necessary support to offload the DH/AC units from the truck.

6.2 Move the DH/AC units to the exact location.

6.3 Connects the units to the power source and ventilations.

6.4 Provide on-site point of contact for coordination.

6.5 Provide security escort for contractor personnel, if required.

7. CONTRACTOR QUALIFICATIONS/REQUIREMENTS

7.1 Performance of all work under this contract is restricted to US citizens and US nationals only.

All work performed shall be in accordance with Federal, State of Hawaii, Navy and local laws, regulations and procedures.

7.2 Contractor will comply with Safety and Health work practices specified in Appendix I.

7.3 Contractor will comply with environmental guidelines specified in Appendix II

8. SECURITY REQUIREMENTS

8.1 Prior to the start of work, the contractor shall provide the Contracting Officer’s Representative (COR) a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship via PH-SYD IMF 5512/28. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

8.2 The contractor shall pass a background check to gain access into PHNSY & IMF. The contractor’s employees must be U.S. Citizens and registered with the Defense Biometric

Identification System (DBIDS). The contractor shall coordinate with the Technical Point of Contact (TPOC) or COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office or government designee in the completion of current form SECNAV 5512/1.

8.3 Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with PHNSY Security Office or government designee at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

8.4 The contractor must meet the requirements to obtain a valid Shipyard & IMF Controlled Industrial Area (CIA) vehicle pass. The Shipyard & IMF CIA vehicle passes are issued by the Shipyard & IMF Pass and ID Office. Shipyard & IMF CIA vehicle passes will not be issued unless proof of vehicle registration to the contractor’s company has been presented to the Shipyard & IMF Pass and ID Office.

8.5 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III.

8.6 Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance, the contractor shall identify and immediately report suspicions to the

COR.

9. CONTRACTOR PERSONNEL

9.1 The Contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A). This law states that contractors will not perform inherently governmental functions.

Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

9.2 The Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

9.3 The Contractor shall not provide personal services to US Navy commands. If Contractor employees are directed by any government employee at any time to perform services not covered under the PWS, the Contractor shall immediately notify the TPOC.

9.4 The Contractor personnel shall make clear to all individuals they engage with that they are contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, contractor personnel shall identify themselves as employees of the contractor. Contractor personnel must be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

9.5 The Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

9.6 The Contractor performing services shall be required to comply with all US Navy rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit

9.7 Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. Contractor access to Government facilities during closures is not permitted.

10. PLACE OF PERFORMANCE

10.1 The place of performance shall be on-site at Pearl Harbor Naval Shipyard, in the Controlled Industrial Area (CIA).

11. HOURS OF OPERATION

11.1 First shift working hours are from 0630 to 1500 hours, daily Monday through Friday, excluding Federal Holidays. The contractor may request working outside the regular hours, but approval is not guaranteed.

11.2 If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday.

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

12. ATTACHMENTS – APPENDICES

APPENDIX I Safety and Health Work Practices for Contractors working with Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) (Rev July 2024)

APPENDIX II Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (Rev October 16, 2019)

APPENDIX III Contractor Security Requirements For PHNSY&IMF’s Controlled Industrial Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas, and/or Other Sensitive Areas (Rev. FEB 2026)