Deschutes NF, Bend Fort Rock and Sisters RD's, Tree Planting, Tube Installation, and Grubbing
Closed Solicitation Posted
- Solicitation number
- 1240BE26Q0020
- Agency
-
Region 6 - Pacific Northwest Region
Forest Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 115310 Support Activities for Forestry
- Place of performance
- Bend, Oregon, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Forest Service, Pacific Northwest Region is soliciting quotations for tree planting, rigid mesh tube installation, and vegetation grubbing services on the Deschutes National Forest in Oregon under Request for Quotation (RFQ) 1240BE26Q0020. The contractor must furnish all labor, equipment, tools, supplies, and supervision to perform conifer seedling planting by hand tools across approximately 982 acres, install protective mesh tubes around seedlings, and grub live vegetation within specified radii of planted trees. Key contract requirements include maintaining a minimum crew of 12 planters plus one supervisor and one inspector per crew, achieving a 90 percent satisfactory work standard for full payment, and meeting mandatory licensing requirements including an Oregon Farm/Forest Labor Contractor license, Federal MSPA Certificate of Registration, and H-2B Temporary Employment Certificate if applicable. Evaluation criteria include past performance (limited to three years prior), experience, quality control plans, crew management, productivity, safety and fire planning, equipment description, and price, with price considered approximately equal in importance to other factors. The deadline for quotation submission is March 4, 2026, at 2:00 PM PST via email to Paula Winningham at paula.winningham@usda.gov, with quoters required to hold prices firm for 60 calendar days from receipt.
This solicitation is designated as a Total Small Business Set-aside with NAICS code 115310 and a small business size standard of $11.5 million; no incumbent contractor information is provided in the solicitation documents. The contract will be awarded as a Firm Fixed Price Purchase Order with unit pricing per acre, and the Government intends to make one award with pricing required for all base and optional items to be considered responsive. Work encompasses approximately 1,358 base acres distributed across the Sisters Ranger District (284 acres of planting) and Bend-Fort Rock Ranger District (645 acres of planting plus 53 optional acres), with 42 acres designated for assisted migration planting research as part of the Rosland 14 unit. The performance period runs from March 31 through May 15, 2026, for planting operations and April 15 through July 1, 2026, for grubbing, with 50 percent of grubbing work required to be completed by June 1, 2026; contract time is determined by allowing one calendar day for every 15 acres ordered for planting. All work will be performed in Bend, Oregon, spanning Lake and Deschutes Counties on the Deschutes National Forest, with daily material deliveries to the Bend Fort-Rock Ranger District Compound cooler requiring 24 hours advance notice.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.
Solicitation number 1240BE26Q0020 is issued as a Request for Quotation (RFQ)
Project: Deschutes NF, Bend Fort Rock Sisters RD’s, Tree Planting, Tube Installation, and Grubbing
The North American Industry Classification Standard (NAICS) code is 115310 – Support Activities for Forestry and the Small Business Size Standard is $11.5 million. This acquisition is a Total Small Business Set-aside. All responsible sources may submit a quotation which shall be considered by the Agency.
This solicitation incorporates Provisions and clauses by reference. The full text of Provisions and clauses may be accessed electronically at www.acquisition.gov.
Award Type: It is anticipated that a Firm Fixed Price Purchase Order will be awarded as a result of this synopsis/solicitation.
The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.
Statement of Requirement: The Contractor shall furnish all supplies, water tank, water bucket to dip tree roots in, and materials except those designated as government-furnished, equipment, tools, labor, supervision, transportation, and incidentals, to perform all work specified herein.
1) Tree Planting: Conifer tree planting of Government furnished tree seedlings by hand tool (hoe dad or shovel) methods, in the Deschutes National Forest between two districts –Sisters Ranger District and Bend-Fort Rock Ranger District (BFR). Sisters Ranger District will plant up to 284 acres, and the Bend-Fort Rock RD will plant 645 acres, with 53 optional acres. Forty-two (42) of the base acres will be assisted migration planting unit for future climate model research, line item 0018 (Rosland 14). There will be four different lots of trees planted in half acre’s square subunits. There is a total of 64 subunits.
2) Installation of rigid mesh tube protectors for up to 982 acres, and
3) Grubbing (cutting, scraping, pulling) of all live vegetation within an 18” radius (36” diameter) of each planted seedling on up to 350 acres and within a 36” radius (6 foot diameter) of each planted seedlings within 16 acres of Rosland 14 subunits.
Schedule of Items – Pricing (See Attachment 2)
Complete the Schedule of Items with quoter’s business information and pricing. Base Items are a planned purchase. Any combination of Options may be awarded based on funding availability. If funds are available, the Option Item(s) will be ordered at time of award.
Unit price is per acre.
Location: All work will be performed on the Deschutes National Forest, spanning across both the Bend-Fort Rock Ranger District and the Sisters Ranger District. Vicinity and unit maps showing project location and access are attached and made part of this contract. Counties: Lake County and Deschutes County
Estimated Period of Performance:
Planting End of March, 2026 – May 15, 2026
Grubbing April 15, 2026 – July 1, 2026
Fifty percent (50%) of grubbing awarded acres needs to be completed by June 1, 2026
Licensing: US Forest Service Region 6 requires the Contractor have the necessary licensing and certificates for Labor Intensive Service Contract (LISC) work. Offerors shall submit copies of their US Dept. of Labor MSPA Certificate of Registration, their Oregon BOLI license, and Temporary Employment Certificate if using H2B workers (if applicable), along with their quote to be considered for award. Include the same documentation for Subcontractors.
Questions shall be submitted via email to paula.winningham@usda.gov, due no later than three days prior to quote due date and time. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.
Submission of Quotes To respond to this quote, email the following documents: 1) Attachment 2 – Schedule of Items, 2)Your written response to the Evaluation Factors. Adobe Acrobat or Word documents accepted. 3) Licensing: MPSA, BOLI, H2B Certificates, including subcontractors and 4) Licensing Statements page from Solicitation (w/yellow highlights)
Email quote no later than the due date and time to: paula.winningham@usda.gov
Quote Due Date and Time: 3/4/2026, 2 p.m. PST
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