DCDO - HVAC Maintenance
Open Solicitation Posted
- Solicitation number
- FA527027QB003
- Agency
- Pacific Air Forces Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- 96367 Japan
- Points of contact
-
- Ken Kuresaki ken.kuresaki.jp@us.af.mil (315) 634-0022
- Sayaka Music sayaka.music.jp@us.af.mil (315) 634-5838
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Air Force — 18th Contracting Squadron, Kadena Air Base — seeks firm fixed price quotations for HVAC maintenance services at Defense Communications Detachment Okinawa in Okinawa, Japan, with proposals due October 26, 2026, and questions due October 19, 2026. The procurement is unrestricted full and open competition with no set-asides.
Place of performance is Okinawa, Japan. The contract is a single award for a five-year period, December 1, 2026 through November 30, 2031, structured as five consecutive 12-month service periods with separate reimbursable parts and materials line items. The contractor must provide all management, tools, supplies, equipment, and labor to operate and maintain approximately 80+ HVAC equipment pieces including packaged water chiller units, air-cooled condensing units, air handling units, chilled and hot water pumps, electric water heaters, VAV units, fan coil units, and associated ventilation systems. Service calls require two-hour response with 24/7 emergency staffing. The contractor covers repair costs up to ¥10,000 per work order; the Government reimburses amounts exceeding this threshold. The contractor must maintain Japanese State Examination certifications in Refrigerant, Liquid and Vapor Line Construction Specialist, Electrical Construction Specialist, and Electronic Control Monitoring Technology expertise. Mandatory prerequisites include security clearances, base access procedures, and proof of Japanese liability insurance (¥3,000,000 property damage minimum; ¥30,000,000 bodily injury minimum). The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC is Z1NB. Award is based on price as the sole evaluation factor. An optional site visit is scheduled for October 15, 2026, at 09:00 AM Japan Standard Time; attendance is limited to two personnel per company.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement and the attached Request for Quotation FA527026QB003 constitute the only solicitation being issued; the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation. The associated North American Industrial Classification System (NAICS) code (238220) and applicable size standard for this procurement is listed in Block 10 on the face page of the attached RFQ.
The United States Air Force – 18th Contracting Squadron, Kadena AB Japan (Okinawa) intends to award a Single Award, Requirements type Contract for HVAC MAINTENANCE SERVICE for Defense Communications Detachment Okinawa (DCDO) in Okinawa, Japan. This requirement will be for full and open competition. The period of performance for this contract will be 1 December 2026 – 30 November 2031.
Attachment 4 - Directions to DCDO will be provided upon request.
Please see the attached RFQ for additional details, and other terms and conditions.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 1 - PWS dated 5 Oct 2026.pdf | ||
| Attachment 3 - Question Form for RFQ.pdf | ||
| Attachment 2 - Request form for Site Visit.pdf | ||
| Solicitation - FA527027QB003.pdf |
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