DCDO - HVAC Maintenance
Open Solicitation Posted
- Solicitation number
- FA527027QB003
- Agency
-
Pacific Air Forces
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- 96367 Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Air Force – 18th Contracting Squadron, Kadena AB Japan (Okinawa), procuring on behalf of Defense Communications Detachment Okinawa (DCDO), seeks HVAC maintenance services with proposals due October 28, 2026. This is a single-award, requirements-type contract for full and open competition under FAR Part 12 commercial items procedures.
Place of performance is Okinawa, Japan. The period of performance runs December 1, 2026 through November 30, 2031 (five consecutive 12-month periods). The contractor must establish a Preventive Maintenance Inspection and Service (PMIS) program covering approximately 80+ pieces of equipment including packaged water chiller units, air-cooled condensing units, air handling units, VAV units, fan coil units, and associated ventilation systems. Service calls require response within two hours, with 24/7 staffing for emergency support. Normal operations are Monday–Friday, 0800–1600 hours, excluding federal holidays.
Distinctive qualification requirements include current Japanese State Examination certifications (Refrigerant Class 1 or 2, Liquid and Vapor Line Construction Specialist Class 1 or 2, or Electrical Construction Specialist Class 2); alternatively, EPA Section 608 Universal Certification is acceptable as equivalent for HVAC technicians. Subcontractor certifications are acceptable. The contractor must maintain Japanese liability insurance (YEN3,000,000 property damage, YEN30,000,000 bodily injury minimum), comply with Japanese Environmental Governing Standards and OSHA requirements, and secure base access and security clearance prerequisites. The contractor covers repair costs up to YEN10,000 per work order; the government reimburses costs exceeding this threshold.
Pricing must include unit and extended prices for all Contract Line-Item Numbers and Sub-CLINs covering maintenance labor for five fiscal years, plus reimbursable parts and materials. Pricing may be submitted in U.S. Dollars or Japanese Yen, with JPY offers converted at the fiscal year 27 rate of $1 = 153.2542 yen for evaluation. Award is based on price as the sole evaluation factor. NAICS code is 238220. The incumbent contractor is American Engineering Corporation under contract FA527022P0016. Amendment 0003 (October 23, 2026) extended the due date from October 26 to October 28. Amendment 0002 removed FAR 52.217-3, 52.212-4 Alternate I, 52.232-19, and 52.228-3. Amendment 0001 added certification submission requirements.
Notice text
4 versions
Update #4 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement and the attached Request for Quotation FA527026QB003 constitute the only solicitation being issued; the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation. The associated North American Industrial Classification System (NAICS) code (238220) and applicable size standard for this procurement is listed in Block 10 on the face page of the attached RFQ.
The United States Air Force – 18th Contracting Squadron, Kadena AB Japan (Okinawa) intends to award a Single Award, Requirements type Contract for HVAC MAINTENANCE SERVICE for Defense Communications Detachment Okinawa (DCDO) in Okinawa, Japan. This requirement will be for full and open competition. The period of performance for this contract will be 1 December 2026 – 30 November 2031.
Attachment 4 - Directions to DCDO will be provided upon request.
Please see the attached RFQ for additional details, and other terms and conditions.
Amendment 0001 - amendment FA527027QB0030001 has been posted. The purpose of this amendment is to add a requirement for the submission of the certification to Addenda to FAR 52.212-1 IInstructions to Offeror - Commercial Items (Sep 2023)
Amendment 0002 - amendment FA527027QB0030002 has been posed. The purpose of this amendment is to remove FAR 52.217-3, FAR 52.212-4 Alternate I, FAR 52.232-19, and FAR 52.228-3.
Amendment 0003 - amendment FA527027QB0030003 has been posed. The purpose of this amendment is to extend the RFQ due date from 26 Oct 2026 to 28 Oct 2026.
Amendment 0004 - Questions and Answers is posted.
Update #3 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement and the attached Request for Quotation FA527026QB003 constitute the only solicitation being issued; the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation. The associated North American Industrial Classification System (NAICS) code (238220) and applicable size standard for this procurement is listed in Block 10 on the face page of the attached RFQ.
The United States Air Force – 18th Contracting Squadron, Kadena AB Japan (Okinawa) intends to award a Single Award, Requirements type Contract for HVAC MAINTENANCE SERVICE for Defense Communications Detachment Okinawa (DCDO) in Okinawa, Japan. This requirement will be for full and open competition. The period of performance for this contract will be 1 December 2026 – 30 November 2031.
Attachment 4 - Directions to DCDO will be provided upon request.
Please see the attached RFQ for additional details, and other terms and conditions.
Amendment 0001 - amendment FA527027QB0030001 has been posted. The purpose of this amendment is to add a requirement for the submission of the certification to Addenda to FAR 52.212-1 IInstructions to Offeror - Commercial Items (Sep 2023)
Amendment 0002 - amendment FA527027QB0030002 has been posed. The purpose of this amendment is to remove FAR 52.217-3, FAR 52.212-4 Alternate I, FAR 52.232-19, and FAR 52.228-3.
Update #2 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement and the attached Request for Quotation FA527026QB003 constitute the only solicitation being issued; the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation. The associated North American Industrial Classification System (NAICS) code (238220) and applicable size standard for this procurement is listed in Block 10 on the face page of the attached RFQ.
The United States Air Force – 18th Contracting Squadron, Kadena AB Japan (Okinawa) intends to award a Single Award, Requirements type Contract for HVAC MAINTENANCE SERVICE for Defense Communications Detachment Okinawa (DCDO) in Okinawa, Japan. This requirement will be for full and open competition. The period of performance for this contract will be 1 December 2026 – 30 November 2031.
Attachment 4 - Directions to DCDO will be provided upon request.
Please see the attached RFQ for additional details, and other terms and conditions.
Amendment 0001 - amendment FA527027QB0030001 has been posted. The purpose of this amendment is to add a requirement for the submission of the certification to Addenda to FAR 52.212-1 IInstructions to Offeror - Commercial Items (Sep 2023)
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement and the attached Request for Quotation FA527026QB003 constitute the only solicitation being issued; the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation. The associated North American Industrial Classification System (NAICS) code (238220) and applicable size standard for this procurement is listed in Block 10 on the face page of the attached RFQ.
The United States Air Force – 18th Contracting Squadron, Kadena AB Japan (Okinawa) intends to award a Single Award, Requirements type Contract for HVAC MAINTENANCE SERVICE for Defense Communications Detachment Okinawa (DCDO) in Okinawa, Japan. This requirement will be for full and open competition. The period of performance for this contract will be 1 December 2026 – 30 November 2031.
Attachment 4 - Directions to DCDO will be provided upon request.
Please see the attached RFQ for additional details, and other terms and conditions.
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