Cryogen-Free Top-Loading Variable Temperature System

Oak Ridge National Laboratory (ORNL), managed by UT-Battelle for the US Department of Energy, is soliciting proposals for a Cryogen-Free Top-Loading Variable Temperature System through RFP No. PR396113. The system must be a dry, top-loading design with an integrated Variable Temperature Insert featuring a 100mm diameter bore and tail-mounted configuration, capable of operating across a cooling range from approximately 2K to 300K, with specialized inserts for low-temperature operations down to ~300mK and high-temperature capabilities up to ~800K. This firm fixed-price subcontract falls under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees. The award will be made using the Lowest Price Technically Acceptable (LPTA) evaluation method, focusing on two primary factors: providing equipment and services per the Statement of Work with no exceptions, and meeting the delivery deadline of March 31, 2026. Amendment 01 extended the proposal submission deadline to October 2, 2025, at 5:00 PM EDT, with proposals to be submitted electronically to Bill Mitchum at mitchumwc@ornl.gov.

This procurement is not designated as a set-aside opportunity and is open to all qualifying contractors, with no incumbent or current contractor information specified in the solicitation documents. The contract period of performance extends from the award date through March 31, 2026, establishing both the delivery requirement and contract completion timeline. No specific award values or budget ranges are disclosed in the available documentation, though the procurement represents a specialized analytical laboratory instrument acquisition. The place of performance is Oak Ridge, Tennessee 37830, where ORNL's facilities are located. Payment terms will be either Net 30 or Net 15 days depending on the contractor's U.S. Small Business Administration size classification, with all payments processed through electronic funds transfer.