Combo FA465927QM001 CRAC Units.pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTINGSQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

FA465927QM001 - CRAC Units Replacement for MCE 1211

Purchasing Agency: 319 CONS/PKB 295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in RFO Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Funds aren’t currently available for this effort and no awards resulting from this solicitation shall be made until the funds become available.

This solicitation is issued IAW RFO Part 12. Submit written quotes and required deliverables in reference to solicitation number FA465927QM001.

This requirement is being solicited as a 100% small business set aside. The NAICS code for this requirement is 236220 with a size standard of $45.00 M.

This solicitation document and incorporated provisions and clauses are those in effect through Revolutionary Federal Acquisition Regulation Overhaul; Defense Federal Acquisition Regulation.

QUOTE SCHEDULE:

For a detailed breakdown and list of the quote schedule for this requirement, please see Atch1 Quote Schedule.

Potential Offerors shall fill out and include the total evaluated price from the quote schedule. Offerors shall identify the estimated material lead time via deliverables. Place of Performance shall be B542, Grand Forks AFB, ND.

Period of Performance (PoP):

Base Year – To Be Determined (TBD). Preventative maintenance and repairs, including emergency maintenance and repairs shall not start until the completion of installation and acceptance by the Government.

Period of Performance past the installation shall be for a period of one year on monthly basis. Contractors shall identify potential material lead times in their submissions. If you think that the installation can be accomplished during winter months, please specify so.

Option Year 1 – TBD, PoP contingent upon the end of base year PoP.

Option Year 2 – TBD, PoP contingent upon the end of Option Year 1.

Option Year 3 – TBD, PoP contingent upon the end of Option Year 2.

Option Year 4 – TBD, PoP contingent upon the end of Option Year 3.

Six-month extension – TBD, PoP contingent upon the end of Option Year 4.

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

The site visit has been scheduled for 10:00 AM CST, 5 November 2026. Only one visitor shall be allowed per contractor due to the nature of the site. Contractors shall arrive at 319 CONS parking lot located at 295 Steen Blvd, building 242 no later than 9:30 AM CST. Contractors that do not already have base access shall reach out to POC’s listed below in advance, no later than 2:00 PM CST, 3 November 2026 to arrange the base access, and should arrive at the Grand Forks AFB main gate VCC no later than 8:45 AM CST on the day of. Visitors must have Real ID with them along with vehicle registration and proof of insurance. Electronic and or any Bluetooth devices including but not limited to cell phones, headphones, key fobs, smartwatches etc. shall not be permitted at the site and will need to be left in vehicles. The Government assumes no liability to the costs incurred to potential offerors due to this site visit and the solicitation.

Wage Determinations (WD): Both Services (SCA) and Construction (DBA) type WDs shall be applicable to this requirement depending on the nature of the job. They can be found at sam.gov publicly. The most up to date wage determinations at the time of award shall be applicable and attached to the contract award. Same shall follow at the time of exercising the option years.

Questions must be submitted to both, SSgt Ellod Richardson and SSgt Jhala Neupane via email at ellod.richardson@us.af.mil and jhala.neupane@us.af.mil; and are due NLT the 3 PM CST, 09 November 2026.

Offer Submissions are due NLT 1:30 PM CST, 24 November 2026 and shall be sent via e-mail to ALL contracting points of contact listed below.

Contracting points of contact:

SSgt Ellod Eichardson, Contracting Specialist, (701) 747-5314, or email: ellod.richardson@us.af.mil SSgt Jhala Neupane, Contracting Officer, (701) 747-4722, or email: jhala.neupane@us.af.mil

ADDENDUM TO RFO 52.212-1, INSTRUCTIONS TO QUOTERS

(a) Quote shall include the contractor's Quote Schedule as follows:

(1) Contractor's Unit and Total Price relating to each of the CLIN in the Quote Schedule.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment - if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Quotes must be valid for a period of no less than 90 days from the effective offers due date.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government's exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award. Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO RFO 52.212-2, EVALUATION OF OFFERS

a) The Government will award a firm-fixed-priced contract resulting from this solicitation to the responsible quoter whose offer conforms to the solicitation and will be most advantageous to the Government, price considered.

Interchanges may be held with the vendors. The following factors shall be used to evaluate offers:

Factor 1: Total Evaluated Price

Price analysis will be performed to determine the reasonableness of the Offer's price. Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Estimated Total Price for all the Contract Line Item Numbers (CLINs).

The proposed price will be evaluated for reasonableness. Analysis of the cost/price quote will be performed using one or more of the techniques defined in RFO 15.404-1 (b) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through cost and price analysis techniques.

Evaluation steps: Price Factor:

Step 1: Evaluate the quotation for responsiveness.

Step 2: Make a Best-Value decision based on a determination that the price is fair and reasonable.

Factor 2 : Technical Proposal

Contractors shall submit a technical proposal document (not to exceed 7 pages) addressing the PWS requirements and how they’re going to accomplish the intended purpose.

Evaluation Factor:

1. Price A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The government will rank the TEPs found to be reasonable from responsible offerors whose offers conform to the solicitation in a lowest to highest manner.

2. Technical Proposal

The technical proposal document will be evaluated on an “Acceptable” or “Unacceptable” basis. An award then will be made to the offeror with the lowest TEP (as described above) and an “Acceptable” rating on the technical proposal.

(End of Addendum)

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Atch3 Provisions and Clauses. They can all be accessed via https:/www.acquisition.gov.

List of Attachments:

Atch1 Quote Schedule 29Oct26 Atch2 PWS CRAC Units for MCE 1211 Atch3 Provisions and Clauses Atch4 SCA WD Atch5 DBA WD

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Company Name:

SAM UEI:

Business Type:

POC Name:

Email:

Telephone Number:

Alternate POC Name:

Email:

Telephone Number:

Contractor Name/Title:

Contractor Signature:

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