Atch2 PWS CRAC Units for MCE 1211.pdf

PERFORMANCE WORK STATEMENT

FOR

COMPUTER ROOM AIR CONDITIONER (CRAC)

REPLACEMENT FOR MISSION CONTROL ELEMENT (MCE)

GRAND FORKS AFB, ND

PWS FINAL

08 OCTOBER 2026

PERFORMANCE WORK STATEMENT (PWS)

FOR

CRAC REPLACEMENT FOR MCE 1211

319th AMXS Grand Forks AFB, North Dakota

1. DESCRIPTION OF SERVICES

1.1. BACKGROUND: The 319th Aircraft Maintenance Squadron (AMXS) requires the replacement of the Computer Room Air Conditioner (CRAC) system within the Mission Control Element (MCE) 1211. This environmental control system is critical to cool and regulate the temperature, humidity, and airflow necessary to protect high-value, sensitive Information Technology (IT) equipment supporting the RQ-4B Global Hawk mission.

1.2. SCOPE OF WORK: The contractor shall provide non-personal services, to include all personnel, equipment, tools, materials, and transportation to perform the complete replacement, installation, and commissioning of the CRAC system supporting MCE 1211 at building 542 on Grand Forks AFB, ND.

2. REQUIREMENTS

2.1. DECOMMISSIONING AND REMOVAL: The contractor shall safely isolate, disconnect, and remove the existing CRAC unit, to include the associated pumps and existing dry cooler that is attached to MCE 1211.

2.1.1. Off- base Disposal. The contractor shall transport and legally dispose of all existing equipment and hazardous materials, including piping, fluids, and debris, in accordance with (IAW) local, state, and federal environmental regulations at a licensed off-base disposal site (see section 6.9). The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

2.2. INSTALLATION AND INTEGRATION:

2.2.1. CRAC Unit Technical Specifications. The contractor shall provide and install two 8-ton CRAC units, each capable of providing multi-stage cooling capabilities.

2.2.1.1. The contractor shall configure the system to continuously maintain the MCE internal temperature between 65°F ± 5°F under normal steady-state operating conditions.

2.2.1.2. The contractor shall provide units with integrated humidification and de-humidification capabilities designed to continuously maintain a relative humidity (RH) of 45% ± 5% under normal steady-state operating conditions.

2.2.1.3. The contractor shall provide a continuous temperature and relative humidity log to the COR via email. These logs shall be submitted monthly to the COR by the 7th business day of the following month to demonstrate continuous compliance with the required environmental thresholds.

2.2.1.4. The contractor shall configure the systems to operate utilizing a closed-loop fluid solution comprised of 40% inhibited propylene glycol and 60% Reverse Osmosis (R.O.) water.

2.2.2. Dual CRAC System Configuration. The contractor shall procure and install a redundant dual CRAC system where each unit is capable of fully independent operation.

2.2.2.1. The contractor shall configure the system to act as an automatic backup for the other unit, featuring a programmed monthly (30-day) automatic rotation of the primary/secondary designations to ensure equal runtime and wear. The system shall execute the monthly automatic rotation on the 4th Saturday of each month. The contractor shall physically or remotely verify and log the successful automatic rotation within 24 hours of the scheduled event. Verification Logs of successful automatic rotation shall be provided to COR via email by the next business day of each monthly scheduled automatic rotation.

Failure of automatic rotation shall be responded to IAW service call response times (See section 2.4.2).

The contractor shall ensure the system retains automatic failover capabilities to the secondary unit in the event of a primary system fault.

2.2.2.2. The contractor shall equip each CRAC unit with separate, autonomous control systems to ensure that a failure of one control system does not impact the operational capacity of the other unit.

2.2.3. Dry Coolers, Pumps, Piping, and Ductwork. The contractor shall provide and install new dry coolers for each independent system, appropriately sized to support free-cooling operations at or below an outdoor ambient dry-bulb temperature of 35°F (1.7°C). The contractor shall provide and install new, redundant pumps and piping for each CRAC system, sized IAW the Original Equipment Manufacturers (OEM) specifications.

The contractor shall install all new system piping, sized IAW the equipment manufacturer’s engineering specifications. The contractor shall provide and install movable, flexible ductwork designed to allow the backup CRAC unit to be rapidly and efficiently connected to the MCE interface during failover or maintenance events to maintain ambient temperature thresholds and design loads.

2.3. TRAINING AND DOCUMENTATION: The contractor shall provide complete digital and physical copies of the OEM manuals to the COR and via email for all installed CRAC units, dry coolers, pumps, and controllers once contract has been approved.

2.3.1. Personnel Training. The contractor shall conduct comprehensive, on-site training for 319th AMXS personnel covering scheduled preventative maintenance, routine system start/stop operations, manual failover procedures following unplanned service interruptions. In support of this training, the contractor shall provide a written training guide and operational step-by-step restoral checklists. All training materials and training documentation and physical training shall be provided to the COR via email within ten (10) days of completing the installation.

2.4. PREVENTATIVE MAINTENANCE (PM): The contractor shall perform all scheduled PM services within industry standards of the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) guidelines and OEM specifications. All PM visits must be coordinated in advance with the COR. The contractor shall submit a proposed PM visit schedule to the COR via email within ten (10) days of award. The contractor shall notify the COR of any requested schedule changes at least ten (10) business days prior to the scheduled visit. All schedule modifications shall be coordinated with and approved by the COR in writing. During these visits, the contractor shall inspect and test all system components to verify proper functionality and identify potential faults before they occur. Contractor shall provide a report that includes name, time, action(s), and signature to the COR via email, on actions taken within three (3) business days of each PM visit.

2.4.1. Replacement Parts. Replacement parts encompass components for the proper functionality of any individual item installed to the CRAC system, installed by the contractor during PM, service calls or emergency service calls. If it is determined that an item cannot be repaired and must be replaced in its entirety, the government shall purchase this part separately. If a component is identified as defective during PM visit or normal operations, the contractor shall submit a detailed quote of the required replacement parts to the COR. Contractor shall obtain written approval from COR or authorized government official prior to proceeding with the purchase of replacement parts. Once approved the contractor shall invoice for the exact quoted amount under the “Replacement Parts” CLIN in Wide Area Workflow (WAWF). Contractor shall complete repairs following the delivery of part(s).

2.4.2. Service Calls: Only the COR and Facility Managers are authorized to request service calls via phone call or email. The contractor shall provide a 24/7 point of contact for emergency calls (see section 6.3). The contractor shall provide a report to the COR via email within five (5) business days of responding to a service call. The report shall include the time of the call, the name of the authorizing official, the nature of the call (description), the actions taken, and a signature from the technician who completed the service. The contractor is expected to physically arrive on-site by the next business day of initial notification to begin system diagnosis and repairs.

3. QUALITY ASSURANCE

3.1. QUALITY ASSURANCE: The government will evaluate the contractor’s performance to ensure services are received IAW the PWS. The 319th AMXS or designated Government personnel may evaluate performance through on-site inspections, review of deliverables, or customer complaints. The Government reserves the right to inspect any task at any time.

3.2. SERVICE SUMMARY (SS) TABLE: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective/ SS Items PWS Para Performance Threshold

SSI-1. CRAC units maintain the internal temperature of MCE 1211 between 65°F ± 5°F and relative humidity between 45% ± 5%.

2.2.1. Contractors shall provide a 99.9% compliance over any

rolling 30-day period, and zero (0) equipment thermal shutdowns. Temperature and RH logs shall be submitted to the COR by the 7th business day of each following month.

SSI-2. Dual CRAC System Configuration

2.2.2, 2.4.2

The contractor shall submit automatic rotation verification logs via email to the COR by the next business day of monthly scheduled rotations. Automatic rotation failures shall be responded to IAW service call response times.

SSI-3. Contractor performs all required preventative maintenance and submits detailed maintenance reports.

2.4 100% of schedule preventative maintenance is completed within five (5) business days of target schedule. 100% of maintenance reports submitted within three (3) business days of service completion.

SSI-4. Service Call Repair Response 2.4.2 The contractor shall arrive on-site by the next business day of initial notification to begin system diagnosis and repairs.

SSI-5. Emergency Repair Response 6.3 Contractors shall arrive on site within two (2) hours of initial notification to begin system diagnosis and emergency repairs.

3.3. Quality Control Plan (QCP). The contractor shall develop, implement, and maintain a comprehensive QCP to ensure all requirements of this contract are performed IAW the PWS as specified and commercial/industry standards. The QCP shall demonstrate a sustaining focus on continuous quality improvement and shall emphasize deficiency prevention over deficiency detection.

3.3.1. Submission. The contractor shall submit the initial QCP to the to the CO and the COR within 30 days of Contract Award. The contractor shall submit any subsequent changes or updates to the QCP to the CO and COR within five (5) business days of the change for review and acceptance.

3.3.2. At a minimum the QCP will include-

a. Methods for monitoring and measuring performance against the SS.

b. Procedures for identifying, preventing, and ensuring non-recurrence of defective services.

c. A documented process for timely corrective and preventative actions.

3.4. Remedies. The CO shall follow Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions- Commercial Items, for contractors’ failure to perform satisfactory services or failure to correct non-conforming services.

4. DELIVERABLES

4.1. Deliverable Schedule table. The contractor shall provide the following deliverables to the Government by the specified due dates.

Deliverable PWS Para Frequency/Due Date Submit to

Verification Logs 2.2.2. By the next business day of monthly scheduled rotations. COR and Email

Temperature/RH Logs 2.2.1.3. By the 7th day of the following month. COR and Email

Maintenance and Training Guides & Documentation 2.3.1 Within 10 days of completing installation COR and Email

Personnel Training 2.3.1 Within 10 days of completing installation COR

PM Service Proposal Schedule 2.4

Within 10 days of award

Changes: within 10 business days of scheduled date

COR and Email

PM Reports 2.4 3 business days after PM actions are performed. COR and Email

Quality Control Plan (QCP) 3.3 Within 30 days of award Changes: within 5 business days CO, COR, and Email

Service and Emergency Call Reports 6.3 By the 5th business day after completion of service/emergency COR and Email

5. PROPERTY/SERVICES INCIDENTAL TO THE PLACE OF PERFORMANCE

5.1. The Government will not provide any property, incidentals, equipment, or services for the execution of this contract. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform the services defined in this PWS.

6. GENERAL INFORMATION

6.1. HOURS OF OPERATION The contractor shall perform all quality control for CRAC units installation and preventative maintenance between 0800 – 1600, Monday - Friday. Contractor shall submit an e-mail to the COR for approval to perform work outside these established hours, if approved the extended hours are at no additional cost to the government.

6.2. FEDERAL HOLIDAYS The contractor is not responsible for providing service on the following days (excluding emergency repair response):

New Years Day Labor Day Martin Luther King Day Columbus Day/Indigenous Peoples Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Fourth of July

6.3. EMERGENCY SERVICES/CALLS

6.3.1. The contractor shall provide up to three (3), 24/7 emergency repair capabilities for all installed equipment.

The contractor shall provide emergency response services outside of normal hours of operation. Only the COR and Facility Managers are authorized to request emergency services.

6.3.2. Time: Upon receiving an authorized emergency call, the contractor shall be physically on-site and begin diagnosis and mitigating the emergency within two (2) hours.

6.3.3. Emergency Reports: The contractor shall notify the COR via email within five (5) business days of responding to an emergency call. The notification shall include the time of the call, the name of the authorizing official, the nature of the emergency, and the actions taken.

6.4. CONTINUATION OF ESSENTIAL DEPARTMENT OF WAR (DOW) CONTRACTOR SERVICES

DURING CRISIS

6.4.1. CRAC REPLACEMENT FOR MCE 1211 has been identified a portion of the services performed under this PWS as “Mission-Essential DOW Contractor Services”.

6.4.1.1. Specifically, the tasks under 6.3. are essential. All other tasks will discontinue during a crisis.

6.4.2. IAW DFARS 252.237-7023, the contractor shall develop and maintain a written Mission-Essential Contractor Services Plan. This plan shall detail how the contractor will ensure the uninterrupted delivery of essential services during a crisis.

6.4.3. The contractor shall provide a written roster of all designated "Mission-Essential Contractor Personnel" to the COR within 30 days of contract award. The list shall identify the names, contact information, and specific locations where each employee will perform work during a crisis. The contractor shall update this list as personnel change.

6.5. BASE ENTRY PROCEDURES AND AIRFIELD SECURITY REQUIREMENTS Security requirements for Air Force facilities under control of GFAFB are specific and rigidly enforced. The contractor shall ensure all employees understand and adhere to the standards outlined in this section.

6.5.1. Minimum Security Requirements: The contractor shall coordinate with the sponsoring squadron to ensure all employees obtain required DBIDS Card (visitor pass) from the Commercial Visitor Control Center.

6.5.1.1. Contracts with 10+ Employees: The sponsoring squadron will submit a Large Volume Issuance Request (LVIR) to Pass and Registration no later than 10 days prior to the contract start date. LVIRs must include employee full name, driver’s license/state ID number, SSN, date of birth, citizenship, contract dates, authorized access times/locations, and sponsor contact information.

6.5.1.2. Contracts with less than 10 Employees: The sponsoring squadron will submit a Standard Form 74 for each employee to the Pass and Registration office no later than three (3) business days prior to the start date.

6.5.1.3. Pass Issuance: Upon screening completion, Pass and Registration will notify the sponsor. Approved personnel may pick up their visitor pass from the Main or Commercial Visitor Control Center no earlier than 24 hours prior to the contract start date.

6.5.1.4. Denials & Rebuttals: Personnel denied access who are deemed ESSENTIAL to the completion of contract may present factors in extenuation, mitigation, or defense in a rebuttal packet to the sponsoring squadron. Only official police/court documentation will be accepted for proof of severity or disposition.

The Sponsor’s squadron will submit the rebuttal requests through their Chain of Command to the Visitor Control Center. Rebuttal requests are reviewed and considered by the 319th Mission Support Group and/or 319th Reconnaissance Wing Commander for final determination.

6.5.1.5. Foreign Nationals: Foreign national Contractors and employees (all non-U.S. citizens holding a foreign passport, excluding U.S. permanent residents) require additional screening before being issued a visitor's pass. Foreign nationals must submit a U.S.-approved temporary worker visa through the sponsoring squadron to the Pass & Registration office no later than three (3) days in advance for processing. All foreign workers will have ESCORTED access and must always remain with the sponsor while on the installation. Request for UNESCORTED access can take up to 15 additional business days to receive approval.

6.5.2. Restricted and Controlled Areas: Contractor personnel will work in a restricted area and shall be escorted by authorized 319 AMXS personnel while operating within the restricted area. The government will provide escorts within 30 minutes of scheduled arrival. The contractor shall coordinate on-site arrival times with the COR 48 hours in advance. For questions of clarification on locations or procedures contact Security Forces at 701-747-3955.

6.5.2.1. Electronic Device Policy: The contractor shall ensure that all personnel adhere to the strict prohibition of unauthorized electronic equipment within designated secure work areas. This includes, but not limited to, cellular phones, smartwatches, tablets, e-readers, recording devices, and unauthorized laptops.

6.5.2.2. Restricted Areas: Identified in the GFAFB Base Defense Plan (BDP 2025) and GF Installation Security Instructions (available for review on-site) and include the Command Post and Mass Parking Area. Boundaries are identified by fences, ropes/stanchions, red painted lines, or signs reading

“RESTRICTED AREA.”

6.5.2.3. Controlled areas: Identified in GFAFB BDP (2025), ENCLOSURE 1, TAB F, APPENDIX 1, ANNEX C and include many base facilities with only a few located within the base aircraft flight-line controlled area. Areas are conspicuously identified by posted signs reading “CONTROLLED AREA”.

6.5.2.3.1. Working on or Near the Airfield. All areas within the airfield fence are considered on the airfield. This is a controlled area, and entry can be gained by escort from owner/user of the area or obtaining a flight line badge.

6.5.3. Vehicles and Airfield Operations: Although contractors will not be issued vehicle passes, all vehicles are subject to search while on the installation. The Contractor shall ensure employees possess all required licenses and certifications, prior to performance, for operating equipment used in execution of this contract. Lack of authorized operators shall not excuse contract delays or non-performance. Employee privately owned vehicles will not be allowed access to restricted/ controlled areas without a free zone being established. Company marked vehicles will be permitted in restricted/ controlled areas only as authorized by mission.

6.5.3.1. All Contractor vehicles should display company name for quick identification of ownership and notification if involved in an incident.

6.5.3.2. Airfield Driving: Contractors whose duties require operating vehicles or equipment on the airfield must be flightline authorized. Contractors shall not operate vehicles or equipment on the flightline without authorized training. To obtain authorization, the contractor shall request an AF Form 171 from the 319th CONS, complete one for each applicable operator, and return it to be scheduled for Government-provided airfield driving training.

6.5.3.2.1. Contractor vehicle operators shall report to the Chief of Airfield Management at Bldg. 528, each day, prior to driving on the GFAFB flightline, to receive daily driving instructions, airfield condition updates, and passes as required.

6.5.4. Standards of Conduct and Removal: The contractor is responsible for the performance and conduct of their employees while on the installation. The contractor shall ensure all employee personnel comply with and adhere to all installation security, safety, and traffic regulations. The Government reserves the right to deny or revoke base access for any contractor employee whose conduct is disruptive to the mission or a potential threat to security. In such cases, the contractor shall provide a qualified replacement at no additional cost to the Government.

6.5.5. Return of Credentials: All Government-issued credentials remain the property of the U.S. Government. The contractor shall ensure these items are returned within 24 hours of an employee's termination, resignation, or contract expiration. The contractor shall immediately report any lost, stolen, or misused credentials to the sponsoring squadron and the Pass and Registration Office.

6.6. INFORMATION PROTECTION/ PERSONNEL SECURITY

6.6.1. The security manager for the 319th AMXS will determine individual requirements for contractor personnel to have background checks and will coordinate all Tiered Background Investigations with the Wing Information Protection Office.

6.6.2. For contractors requiring a Common Access Card (CAC) for access to government information systems or routine physical access to the installation, issuance requires a successful Tier 1 Investigation. The contractor must ensure employees possess valid ID to obtain a temporary base pass while their background investigation is being processed. This requirement does not apply to personnel who only require temporary visitor access via DBIDS or standard base entry procedures.

6.6.3. Compliance: The contractor shall ensure that all employees complete and submit the required security forms within 10 business days of being notified of the requirement by the 319th AMXS. Failure to cooperate with the background investigation process is grounds for immediate denial of access to the installation and/or government systems.

6.6.4. Unfavorable Determinations: If an employee receives an unfavorable security or suitability determination from the government, the contractor shall immediately remove that employee from performance on this contract and provide a qualified replacement at no additional cost to the Government.

6.7. OPERATIONS SECURITY (OPSEC)

6.7.1. General. IAW AFI 10-701, OPSEC, all contractor personnel who require access to mission-critical information shall complete initial OPSEC awareness training within 90 days of initial assignment to the contract, and annually thereafter. Access to mission-critical information shall not be permitted until OPSEC education has been completed and documented to understand threats, vulnerabilities and their responsibilities associated with protecting critical information. The contractor shall ensure personnel complete standard OPSEC awareness training via one of the following methods:

6.7.1.1. CDSE Portal: For contractor personnel without a CAC or network access, the "OPSEC Awareness for Military Members, DoD Employees and Contractors" (Course GS130.16) is available at https://www.cdse.edu/Training/eLearning/GS130/

6.7.1.2. DAF e-Learning Site: For contractor personnel with a CAC and network access, the “OPSEC awareness” CBT is available at https://usaf.percipio.com.

6.7.2. Local Unit Training: In addition to the baseline CBT, contractor personnel shall receive organization-specific OPSEC training provided by the 319th AMXS OPSEC Coordinator. This training will ensure contractors are aware of local threats, vulnerabilities, and the unit's specific Critical Information List (CIL) unique to their duty assignment.

6.7.3. Reporting: The contractor shall track completion of both the baseline CBT and the local OPSEC training.

Valid certificates of completion shall be submitted to the 319th AMXS, with a copy to the Contracting Officer, within five (5) business days of training completion.

6.8. ANTI-TERRORISM (AT)

6.8.1. IAW DFARS 252.204-7004, all contractor employees requiring access to any Federally controlled facility or military installation shall complete Level 1 AT Training within 30 days of requiring access, and annually thereafter for the duration of the contract. IAW DoDI O-2000.16 V.1, Level I AT awareness training shall be completed via—

6.8.1.1. Joint Knowledge Online (JKO) Portal: For contractor personnel without a CAC, NIPRNet access, or DEERS enrollment, the "Level I AT Awareness Training" CBT is available at https://jkodirect.jten.mil, or

6.8.1.2. DAF e-Learning: For contractor personnel with a CAC and network access, the "Force Protection" CBT is available at https://usaf.percipio.com/login?state=%2F, or

6.8.1.3. Locally Administered Session: If CBT options are unavailable or inaccessible the 319th AMXS’s AT coordinator will organize an alternate training session administered by a Level II certified Unit Antiterrorism Officer (ATO).

6.8.2. Reporting. The contractor shall track completion and submit valid certificates, within five (5) business days of training completion, to the 319th AMXS with a copy to the Contracting Officer. The AT coordinator for the customer unit 319th AMXS is responsible for coordinating this training.

6.9. ENVIRONMENTAL COMPLIANCE AND HAZMAT

6.9.1. The contractor shall comply with all applicable federal, state, local, and installation environmental laws, regulations, and plans. The contractor shall adhere to the strictest requirement.

6.9.2. Hazardous Materials (HAZMAT): The contractor shall store, handle, and dispose of all materials, chemicals, and equipment used in the performance of services IAW industry standards and base environmental policies.

6.9.3. Safety Data Sheets (SDS): The contractor shall submit a manufacturer's Safety Data Sheet (SDS) to the 319th AMXS and the Base Environmental Office for approval at least 15 calendar days prior to bringing any hazardous materials or chemicals onto the installation. The contractor shall make all environmental and HAZMAT logs available to the Government by the next business day upon request.

6.10. MANPOWER REPORTING/ SERVICE CONTRACT REPORTING (SCR)

6.10.1. Requirement: The contractor shall report all contractor and subcontractor labor hours required for the performance of services provided under this contract. Reporting shall be conducted annually IAW the System for Award Management (SAM) SCR requirements.

6.10.2. Timeline: Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

6.10.3. Reporting System: The contractor shall completely fill in all required data fields using the secure SAM data collection site at https://sam.gov. Contractors may direct technical questions to the SAM help desk.

A. APPENDICIES Department of the Air Force Contract Verbiage https://www.cdse.edu/Training/eLearning/GS130/ https://www.google.com/url?q=https%3A%2F%2Fusaf.percipio.com https://www.google.com/url?q=https%3A%2F%2Fjkodirect.jten.mil https://www.google.com/url?q=https%3A%2F%2Fusaf.percipio.com%2Flogin%3Fstate%3D%252F https://sam.gov/

APPENDIX A.

DAF CONTRACT VERBIAGE

1. ACC OMBUDSMAN

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email:

acc.a7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

2. POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST

(a) There is potential organizational conflict of interest (see RFO Subpart 9.5, Organizational and Consultant Conflicts of Interest) due to [OFFEROR STATE THE NATURE OF THE PROPOSED

CONFLICT].

Accordingly:

1) Restrictions are needed to ensure that [OFFEROR STATE THE NATURE OF THE PROPOSED

RESTRAINT AND THE APPLICABLE TIME PERIOD].

2) As a part of the proposal, the offeror shall provide the contracting officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition.

(b) If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision in the resulting contract which shall disqualify the offeror from further consideration for award of future contracts.

(c) The organizational conflict of interest clause included in this solicitation may be modified or deleted during negotiations.

3. ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_Subpart_9_5

(a) Contractors shall not:

1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

a. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

2) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

a. Halons: 1011, 1202, 1211, 1301, and 2402;

b. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

c. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

4. HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

(a) In performing work under this contract on a Government installation, the contractor shall:

1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

2) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

3) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5. CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7086/afi32-7086.pdf https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-23---Environment,-Sustainable-Acquisition,-and-Material-Safety.aspx?CID=d7c975cb-ed41-49ba-8b44-9279666ee32b#_msocom_2 individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and SF74 to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16- 1405, Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time.

To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.