Copiers Maui - Local Area Set Aside Only
Closed Solicitation Posted
- Solicitation number
- Solicitation70FBR925Q00000025
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- Local Area Set-Aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- Place of performance
- Kihei, Hawaii, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) is seeking to procure copiers for disaster recovery efforts in Maui, Hawaii, associated with Disaster 4724. The solicitation is for high-speed digital copiers to be installed at three specific locations: Maui Research & Technology Building, Sheraton Maui Resort, and Premier Building. FEMA will evaluate offers using three primary factors in descending order of importance: Technical Specification, Delivery Plan, and Price, with technical factors being significantly more important than price. Offerors must demonstrate their ability to provide color and black-and-white copiers that meet specific technical requirements, including TAA compliance, FIPS 140-2 compliance, and Microsoft Universal Print readiness. The solicitation requires a comprehensive technical proposal and detailed delivery plan, with potential ratings of High Confidence, Some Confidence, or Low Confidence. Responses are due by Tuesday, April 29, 2025, at 2:00 PM Hawaii Time, with the government reserving the right to award to the offeror providing the best overall value.
The contract is a 100% Small Business set-aside under the North American Industrial Classification System (NAICS) code for Office Machinery and Equipment Rental and Leasing, with a small business size standard of $40,000,000. The procurement includes a 6-month base period with four additional 3-month option periods, covering three copiers capable of 70,000 combined color and black-and-white pages per month. Each copier must include specific features such as HSPD-12 USB PIV card reader authentication, two or three-drawer paper storage, and compatibility with Windows 11. The place of performance is in Kihei, Hawaii, with the contractor responsible for equipment delivery, installation, maintenance, and supplies. Contractors must provide 24-hour maintenance response, one-business-day repair services, and return hard drives to FEMA upon contract completion. While no specific incumbent is mentioned, the solicitation is specifically targeted at local Maui area businesses that can meet the detailed technical and performance requirements.
Notice text
The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Procurement Section is issuing Request for Quotation (RFQ) for the purpose of procuring toner cartridges in Maui, County within the State of Hawaii for Disaster 4724.
A single award will be made to the responsible offeror submitting an overall quote that is Best Value Trade Off. This procurement is a Local Set Aside, 100% Small Business set-aside and the associated North American Industrial Classification System (NAICS) code for this procurement is Office Machinery and Equipment Rental and Leasing, with a small business size standard of $40,000,000.00.
Period of Performance will be 6-month base with four (4) 3-month option period. Contractors are requested to submit rates to provide the services outlined in the Attachment 1 Performance Work Statement. Offerors shall complete the Attachment 2 Pricing Sheet and Attachment 3 verification of Local Set Aside Determination.
Attachment 3 Pricing Worksheet. Do not change the government provided estimated level of effort; simply complete insert the fixed rate. The government will confirm calculations for accuracy.
The Government may award single contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the best value to the Government’s needs, price and other factors considered. The factors are listed below in descending order of importance. All evaluation factors, other than price, when combined, are significantly more important than price. The following factors shall be used to evaluate offers:
A. Factor 1 – Technical Specification
The offerors shall demonstrate meeting the technical specifications of providing Copiers Color and Black & White.
B. Factor 2 – Delivery Plan
The offerors shall describe the no-later-than date of delivery to FEMA AFO and IA building. Offeror shall consider the OCONUS delivery locations, as well as weather and transportation availability to factor into the plan.
A. Factor 3 – Price
The price proposal shall include Total Cost per Contract Line Item (CLIN) filled into the Attachment 2 Pricing Sheet.
1. Technical Proposal Evaluation
A. Technical Evaluation Ratings and Definitions
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-
- Each offeror’s technical proposal will be evaluated for completeness and to determine whether the proposed approach meets the requirement and criteria as specified in the PWS. The table below provides definitions of the adjectival ratings to be used in evaluating each offeror’s technical proposal for Factors 1 and 2.
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RATING
DESCRIPTION
High Confidence
The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.
Some Confidence
The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.
Low Confidence
The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.
Please respond by Tuesday, April 29, 2025 at 2:00 PM HT- Response without all required documents may be excluded.
Attachment 3 Pricing Worksheet
Attachment 4 Verification of Local Area.
Files
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