Copier Rental Services DR4673-FL
Closed Solicitation Posted
- Solicitation number
- 70FBR426Q00000004
- Agency
- FEMA Region 4 Federal Emergency Management Agency, Department of Homeland Security
- Responses due
- Set-aside
- Local Area Set-Aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Lake Mary, Florida 32746, United States
- Points of contact
-
- Kimberly Coakley kimberly.coakley@fema.dhs.gov (202) 664-9723
- Tiffany Young tiffany.young@fema.dhs.gov (202) 285-3167
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency Region 4 is soliciting quotes for copier rental services to support disaster recovery operations DR4673-FL at their Florida Joint Recovery Office in Lake Mary. The agency requires five high-speed multifunction printer/copier/scanner devices with comprehensive maintenance and support services, including all necessary supplies except paper. Each copier must provide monthly capabilities of 5,000 black and white copies and 5,000 color copies, with overage charges not exceeding $100. Critical technical requirements include network-attachable devices via Ethernet cabling and either a USB port for PIV card reader connection or an integrated PIV card reader compliant with Federal Information Processing Standard (FIPS) 140-2 Level 1 security standards. The solicitation establishes a firm deadline for questions by 12:00 PM ET on October 20, 2025, with quote submissions due by 12:00 PM ET on October 23, 2025, and no late submissions will be accepted.
This procurement is designated as a local area set-aside specifically for vendors located in, residing in, and doing business in the State of Florida, with all eligible small business offerors permitted to bid under NAICS code 532420. The contract structure includes a 12-month base period valued at $2,400 with one additional 12-month option period available for extension. The contractor will be responsible for delivering and maintaining five multifunction copiers at the specified location of 701 International Parkway, Lake Mary, FL 32746, with service response requirements within 24 working hours and equipment replacement capabilities if devices remain non-functional beyond 24 hours. Work performance is scheduled during standard business hours from 7:00 AM to 5:00 PM EST, Monday through Friday, excluding federal holidays. At contract completion, the contractor must remove all equipment and turn over hard drives to FEMA for proper destruction in accordance with security protocols.
Notice text
*****Please read all attached documents in their entirety. Please fillout and return the attached RFQ Pricing Sheet along with your Business Capability Statement and Product Specifications with images.*****
*****All eligible offerors may bid; however, this action is a set aside for local area vendors located in, residing in, and doing business in the State of Florida.*****
Offerors must provide a quote no later than 12:00pm ET Thursday October 23, 2025, to the following email addresses: tiffany.young@fema.dhs.gov and kimberly.coakley@fema.dhs.gov.
All Questions shall be made in writing to the above email addresses. The cut-off day for questions will be Monday October 20, 2025 by 12:00pm ET. Responses to questions will be returned as soon as practicable.
NO LATE SUBMISSIONS WILL BE ACCEPTED.
Vendors are asked to please provide negative responses referenced as "No Bid". Your assistance is appreciated.
The Federal Emergency Management Agency, Florida Joint Recovery Office-Lake Mary, FL has a requirement for the rental of five (5) high-speed multifunction printer/copier/scanner device(s) to include maintenance and support services and all necessary supplies, excluding paper.
The monthly lease of (5) High-Speed Multifunction Copiers must include 5,000 black and white copies per month and 5,000 color copies per month. (Any overages can be charged accordingly, not to exceed $100.00.)
The monthly lease of copiers shall include labor, parts, maintenance, toner, and all necessary supplies (excluding paper).
Copier/printer/scanners must be network-attachable via Ethernet cabling. Must have either 1) USB port readily accessible for connection of PIV card reader OR 2) an internal/integrated PIV card reader. The CAC/PIV capability of the copier/printer/scanner must be at Federal Information Processing Standard (FIPS) 140-2 Level 1 – and the VENDOR WILL INSTALL/ACTIVATE the CAC/PIV FIPS 140-2 Level 1 function upon installation.
At the end of the completion of the contract, the Contractor will need to remove the hard drive out of the machines and turn it over to FEMA for destruction.
The Contractor shall oversee the day-to-day maintenance and repair of the copier devices to meet the requirements listed on the attached Statement of Work (SOW).
Attachments
| File | Type | Posted |
|---|---|---|
| 1.1.4 R4 SOW-Recovery Office-Lake Mary-Copiers.pdf | ||
| 2.2.1 RFQ Copier DR4673-FL Base and option CLINs.xlsx | XLSX spreadsheet | |
| 2.2.1 70FBR426Q00000004 Copiers RFQ DR4673-FL.pdf |
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