Copier Rental Services DR4673-FL
Open Solicitation Posted
- Solicitation number
- 70FBR426Q00000004
- Agency
-
FEMA Region 4
Federal Emergency Management Agency, Department of Homeland Security
- Responses due
- Set-aside
- Local Area Set-Aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Lake Mary, Florida 32746, United States
Notice details come from SAM.gov. Updated .
About this opportunity
FEMA Region 4 is soliciting copier rental services for five high-speed multifunction copiers, with maintenance and supplies, for its Florida Joint Recovery Office in Lake Mary, Florida, with a structured due date of November 20, 2026. The procurement is a Local Area Set-Aside. All eligible offerors may bid, but the action is limited to vendors located in, residing in, and doing business in the State of Florida.
The description's dates conflict with the structured due date. It sets quotes due 12:00 PM ET on October 23, 2025, and questions due October 20, 2025, both before today. Submissions go by email to tiffany.young@fema.dhs.gov and kimberly.coakley@fema.dhs.gov with a business capability statement, product specifications with images, and the completed RFQ pricing sheet. The notice requests "No Bid" responses and states that no late submissions will be accepted.
Place of performance is Lake Mary, Florida, with delivery to 701 International Parkway, Lake Mary, FL 32746. Each copier must be network-attachable via Ethernet and include either a readily accessible USB port for a PIV card reader or an internal/integrated PIV card reader. The CAC/PIV function must meet FIPS 140-2 Level 1, and the vendor installs and activates it at installation. The monthly lease includes 5,000 black-and-white and 5,000 color copies per machine, with overages not to exceed $100.00, plus labor, parts, maintenance, toner, and supplies excluding paper. Service calls require response within 24 working hours, and equipment non-functional for more than 24 hours must be replaced. Work is performed 7:00 am to 5:00 pm ET, Monday through Friday, excluding federal holidays. Per the SOW file summary, the contractor removes hard drives and turns them over to FEMA for destruction at contract completion.
The period of performance is a 12-month base period with one 12-month option period. The CLIN file summary states a base-period total firm fixed price of $2,400.00, plus one-time fees for delivery, pickup, and hard drive removal. The NAICS code is 532420, Office Machinery and Equipment Rental and Leasing, and the PSC is W074. The primary FEMA point of contact is Jessica Figueroa, Facilities Unit Lead, at (202) 717-6459.
Notice text
*****Please read all attached documents in their entirety. Please fillout and return the attached RFQ Pricing Sheet along with your Business Capability Statement and Product Specifications with images.*****
*****All eligible offerors may bid; however, this action is a set aside for local area vendors located in, residing in, and doing business in the State of Florida.*****
Offerors must provide a quote no later than 12:00pm ET Thursday October 23, 2025, to the following email addresses: tiffany.young@fema.dhs.gov and kimberly.coakley@fema.dhs.gov.
All Questions shall be made in writing to the above email addresses. The cut-off day for questions will be Monday October 20, 2025 by 12:00pm ET. Responses to questions will be returned as soon as practicable.
NO LATE SUBMISSIONS WILL BE ACCEPTED.
Vendors are asked to please provide negative responses referenced as "No Bid". Your assistance is appreciated.
The Federal Emergency Management Agency, Florida Joint Recovery Office-Lake Mary, FL has a requirement for the rental of five (5) high-speed multifunction printer/copier/scanner device(s) to include maintenance and support services and all necessary supplies, excluding paper.
The monthly lease of (5) High-Speed Multifunction Copiers must include 5,000 black and white copies per month and 5,000 color copies per month. (Any overages can be charged accordingly, not to exceed $100.00.)
The monthly lease of copiers shall include labor, parts, maintenance, toner, and all necessary supplies (excluding paper).
Copier/printer/scanners must be network-attachable via Ethernet cabling. Must have either 1) USB port readily accessible for connection of PIV card reader OR 2) an internal/integrated PIV card reader. The CAC/PIV capability of the copier/printer/scanner must be at Federal Information Processing Standard (FIPS) 140-2 Level 1 – and the VENDOR WILL INSTALL/ACTIVATE the CAC/PIV FIPS 140-2 Level 1 function upon installation.
At the end of the completion of the contract, the Contractor will need to remove the hard drive out of the machines and turn it over to FEMA for destruction.
The Contractor shall oversee the day-to-day maintenance and repair of the copier devices to meet the requirements listed on the attached Statement of Work (SOW).
Files
| File | Type | Posted |
|---|---|---|
| 2.2.1 70FBR426Q00000004 Copiers RFQ DR4673-FL.pdf | ||
| 1.1.4 R4 SOW-Recovery Office-Lake Mary-Copiers.pdf | ||
| 2.2.1 RFQ Copier DR4673-FL Base and option CLINs.xlsx | XLSX spreadsheet |
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