1.1.4 Statement of Work - Copiers Maui 4-21-2025.pdf

STATEMENT OF

WORK

1.0 Background

The Federal Emergency Management Agency facility in Maui, HI has a requirement for high speed/ capacity digital copier in support of Major Disaster Declaration DR-4724P. The AFO facilities are located at 590 Lipoa Parkway, Kihei, HI 96753 & Sheraton Maui Resort: 2605 Kaanapali Pkwy, Lahaina, HI & 535 Lipoa Parkway Kihei, HI 96753.

2.0 Scope of Work

The contractor shall:

2.1 Provide all necessary equipment, personnel, management, parts, services, training, and supplies (except paper) required to perform the services provided in the subject Performance Work Statement

(PWS).

2.2 The period of performance shall be for 12 months from the effective date of the contract.

There will be (4) 90 day priced renewal options that may be exercised.

2.3 Perform all preventative and corrective maintenance required to ensure the copier remains fully operational and respond to maintenance request within a 24-hour period.

2.4 Perform repair services to copier within one business day of request.

2.5 Provide all parts needed for repair at no additional cost to the Government as stated.

2.6 Provide all supplies and consumables, excluding paper, required to operate the copier.

Supplies include (but are not limited to) toner, waste toner containers, staples, and drum.

2.7 Unload and deliver the copier to the designated space provided by the designated point of contact.

2.8 Assemble and install the copier and ensure it is fully operational (Location will be the 2nd Floor).

2.9 Provide training to facility personnel on copier operations.

2.10 Return copier hard drive to designated FEMA point of contact upon contract completion for each Copier. The Contractor will be allowed a nominal charge for this removal of each hard drive.

3.0 SPECIFICATIONS

3.1 TRM requirements to include TAA Compliant, FIPS 140-2 Compliant, TPM Compliant, Microsoft Universal Print Ready, Compatible with Windows 11 and Capable for use with authentication from HSPD-12 USB PIV card reader and user login and password; and a static device such as ferrite shields, and hard drive. Also, to include a power inverter on the copier machine to the FEMA Facilities to include maintenance service, toner, parts, and labor. Copier to have the functions of Color and Black and White capabilities.

3.2 Capability to scan to email, print double sided and accept multiple size paper (letter, legal, etc.)

3.3 Copier Machine must meet the TRM requirements below:

TAA Compliant:

FIPS 140-2 Compliant:

TPM Compliant:

Compatible with Windows 11:

Capability for user authentication from HSPD-12 USB PIV card readers and user login and password; and a static device such as Ferrite shields.

3.4 Removable hard drive capability (to be provided to DHS FEMA at end of rental). The Government will pay a nominal fee the removal and retention of the hard drive. The hard drive removal shall take place at the Government site.

4.0 PLACE OF PERFORMANCE

4.1 FEMA AFO: Maui Research &Technology Building- 590 Lipoa Parkway Kihei, HI 96753 (1) Copier capable of 70,000 combined pages per month of color and black and white.

4.2 FEMA Office (IA): Sheraton Maui Resort: 2605 Kaanapali Pkwy, Lahaina, HI 96761(1) Copier capable of 70,000 combined pages per month of color and black and white.

4.3 FEMA JFO : Premier Building – 535 Lipoa Parkway, Kihei, HI 96753(1) Copier capable of 70,000 combined pages per month of color and black and white.

5.0 DELIVERY

5.1 Deliveries shall occur during normal business hours of operation unless otherwise approved in writing by the designated point of contact.

5.2 Business hours of operation are from 0800 - 1700, Monday through Friday. The facility may be closed on Federal holidays.

6.0 INSTALLATION

6.1 The contractor shall only work in the facility when Government personnel are present and shall be escorted at all times. The facility has electrical capability to support the Copiers.

The Contractor shall remove from the facility all packing material.

7.0 OTHER TERMS AND CONDITIONS

7.1 The Government reserves the unilateral right to cancel the purchase order with a seven-day notice. In such instance, the monthly rate shall be pro-rated based on the cancellation date.