Conference Room DVLED Audio and Video System Upgrade

The Department of the Air Force Materiel Command Test Center (Air Force Test Center) at Eglin Air Force Base, Florida, seeks a conference room DVLED audio and video system upgrade, with quotes due August 27, 2026, at 1:00 PM EDT. This is a total small business set-aside; only quotes from current small business concerns will be considered.

Place of performance is Eglin AFB, Florida, Building 350, Conference Room 248. The procurement requires integration of a seamless 13.78-foot by 5.53-foot DVLED display system (1.25 mm pixel pitch, 3360 x 1350 resolution, 800 nits brightness, minimum 100,000-hour lifespan) with a customer-furnished 75-inch Smart Board M075-V5 Pro Interactive Display into the existing Crestron control system. The contractor must support simultaneous display of at least three content sources with full-screen, side-by-side, quad-view, and picture-in-picture capabilities. All existing AV equipment, rack, and audio systems must remain operational. The NAICS code is 334310 (Audio and Video Equipment Manufacturing) with a 750-employee size standard; the PSC is 7G21.

Delivery is FOB Destination not later than 120 days after receipt of order. The contractor must provide one end-user training session, 24/7 live telephone support during the one-year warranty period, OEM pass-through warranties (minimum five-year parts warranty), and a one-year preventative maintenance plan including worldwide emergency support. Work must occur Monday through Friday, 0730–1630, excluding weekends and holidays, with customer-provided base and building access; no security clearance is required for installation personnel.

This is a firm-fixed-price purchase order under FAR Part 12 (Commercial Products and Services) with class deviations 2026-O0028, 2026-O0037, and 2026-O0041. Award goes to the lowest-priced, responsible offeror conforming to all requirements. Evaluation factors are technical capability (including OEM specifications), past performance (up to three similar contracts within three years), price, and SPRS compliance per FAR 252.204-7024. Offerors must submit three volumes in one PDF: Volume I (technical capability narrative not exceeding 3 pages with OEM spec sheets), Volume II (past performance), and Volume III (complete price breakdown with warranty terms). All offerors must be registered in SAM.gov and WAWF, provide UEI Number and CAGE code, and hold prices firm for 60 calendar days. Service Contract Labor Standards wage determinations apply; BAA compliance is required; TAA compliance does not apply to small business set-asides. The solicitation was initially posted July 20, 2026, with questions due by August 5, 2026. The deadline was extended from August 11 to August 27, 2026, to allow time for SOW updates and Q&A review; a mandatory site visit was scheduled August 4, 2026 (RSVP deadline July 27, 2026).