SOW Dated 20 AUG 2026_Redacted.pdf

Statement of Work (SOW)/Technical Requirements Package (TRP) Rev Aug 2026

1. SOW/TRP for Products Purchases Media Video/Audio.

2. Purpose has a requirement to provide new update visual media technology for conference room 248 within the to enhance mission capability in support of our test missions and unit function. The vendor will provide the requested equipment and installation, ensure full functionality, provide training and tech support for the upgrade and system configuration.

3. Scope of Work The contractor will provide an estimated 13.78’ ft length by 5.53’ ft height seamless DVLED Display with a minimal 1.25 mm pixel, replacing the current LED displays. The contractor will install the customer-furnished 75-inch Smartboard on the left side of the room. The contractor will incorporate & integrate both DVLED/Smartboard displays into the existing AV system, maintaining operational functionality and ensuring seamless user experience with multiple screen sharing simultaneously.

Display System The contractor will provide and install a minimal (1.25 mm pixel) DVLED display system, with a 3360 x 1350 resolution, 800 nits brightness, and minimal100,000-hour lifespan with simultaneously multi view capability. This will include the trim kit and a minimum of 5-year warranty, and 7% spare panels. This system component will include the H2 Videowall Splicer, LED 4K sending card, and H-Series HDMI input cards. The installation of the plywood on top of the current wall is required for stabilization of the display system and to ensure the surface area is flat as possible.

At least 3 simultaneous content sources are required on the video wall display.

Smartboard System The contractor will install and provide the mount using customer-furnished bracket and 75-inch Smartboard on the left side of the room. The contractor will incorporate/integrate the smartboard into the current AV & control system using existing HDMI transmission kits.

Smart Board M075-V5 Pro Interactive Display with IQ; part number 1041494.

Smart Mount WM-SBID-200 (wall mount for GX, MX, M Pro, NX, QX, RX and 6000s series, part number 1032591.

Audio & Video Distribution System The contractor will interface & incorporate the new DVLED video wall & Smartboard into the current video/audio system, maintaining operational functionality and seamless user experience. This integration will include into the existing inputs, control, and conferencing system. Additionally, the video wall system will have the capability to display multiple inputs simultaneously.

Existing AV documentation, system diagrams are in attached Bill of Material (BOM) and system diagrams.

Manufacturer and model information for the existing conferencing system, HDMI transport, and Cisco/Teams equipment are in the BOM attached.

Crestron source code/programming file are unavailable. They are proprietary material and cannot be shared.

The rack is on the right side of the room facing the monitors.

Control System

The contractor will integrate both DVLED & Smartboard systems into the current control system (Crestron) and existing tablet.

An integration into the current Crestron control processor is required.

The Contractor shall extend and duplicate the existing podium-based UC system control plane to the conference table. This includes routing necessary USB, HDMI, and control signals (such as USB extension over IP or Category cabling), installing a matching touch-panel control interface at the table, and programming the A/V matrix switcher to allow dynamic switching or simultaneous control from both locations.

Table Connectivity The contractor will utilize existing connectivity between the display system and existing conference table, including required cabling, routing, and interface as need for laptop connection and system integration.

Miscellaneous The contractor will provide and install all AV/IT cabling, adapters, and required components for all systems.

Wall Reinforcement The contractor will provide the marine grade sanded plywood, ultra flat, and in 5/8 inches thick. This will be surface mounted on the drywall.

Wall is constructed of drywall with metal studs within the wall.

A layer of accent wall is on top of the drywall.

There are two dedicated 15-amp circuits where the video wall will go on.

4.0 Technical Requirements

The contractor shall ensure that all applicable Commercial-Off-The-Shelf (COTS) IA and IA-enabled products, IT hardware, firmware, and software components or products incorporated into DoDIN must comply with evaluation and validation requirements of the 96th Communication Squadron’s policy.

Training & Deliverables The contractor will provide end-user training with a minimal 1 session covering basic system operation to include connectivity, share content, conference integration, and basic troubleshooting procedures.

Closeout Documentation The contractor will provide as-built documentation, system quick-start guides, and warranty information.

5.0 Consolidated Bill of Materials (BOM) & Ordering Table (Brand Name or Equal)

Product Description Characteristic Part number Qty

DISPLAY SYSTEM

DV LED P1.25, 600 x 337.5mm Cabinet 800 NITS (5x5 Cabinet) 5-year warranty, 13.78ft W x 5.53ft H (3,360 x 1,350)

1.25 mm pixel (estimated 13.78 ft x

5.53 ft)

All-in-One Videowall Splicer & Controller.

Product Description Characteristic Part number Qty

Chassis: 2U, Max 13M (5-year warranty) Includes input/output cards.

H_2xHDMI2.0 Input Card: Input (2 of 4K HDMI 2.0); H_2xHDMI2.0 Input Card: Input (2 of 4K HDMI 2.0); H_1xHDMI2.0 Input Card: Input (1 of 4K HDMI 2.0)

H_20xRJ45 Sending card up to 130,000,000 Pixels (Dual signal backup)

CONTROL SYSTEM

4-Series Control System

10 Port PoE+ Managed Switch

CABLING & MISCELLANEOUS

Plywood and Misc Wall Reinforcement

Cables, Connectors, and Accessories

DISPLAYS & WALL MOUNTS

75” BRAVIA 4K HDR Professional Display SONFW75BZ35 F

Large Fusion Micro-Adjustable Tilt Wall Mount, TAA Compliant

CHFLTM1UG 2

VTC

The system can be controlled with the Cisco Touch 10, instead of using the 7” Crestron touch panel.

The CRESTRON 7” touch panel and table top kit has been removed from this proposal so that the Cisco Touch 10 can provide complete room functionality and a better user experience for Video Conferencing.

Cisco Webex Codec Pro - TAA compliant, No Radio

CISCSCODECP

ROK9++

Rackears for Cisco Spark Codec Pro CISCSCPRORA

CKEARS

Cisco Touch 10 Control Unit - touchscreen CISCSTOUCH1

Telepresence Precision 60 Camera CISCTSCAMP6

RemoteCam5 Project Pack for Cisco Precision 60 Cameras: Kit with Mount and Rack Shelf

SCTRC5P60K5 1

VIDEO DISTRIBUTION

DM Lite - HDMI® over CATx Transmitter & 2x1 Auto-Switcher w/VGA & Analog Audio, Wall Plate, Black Textured

CREHDTX201C

2GEBT

DM Lite - HDMI over CATx Receiver - Surface Mount

CREHDRX101C

E

DM Lite HD over CATx Transmitter, Surface Mount

CREHDTX101C

E

VGA Cables are not included with the purchase of a Crestron DM-TX-200-C-2G-W- T Transmitter

15ft Select VGA + 3.5mm Stereo Audio A/V Cable M/M - In-Wall CMG-Rated

C2G50227 1

HDMI Cables are not included with the purchase of a Crestron DM-TX-200-C-2G-W- T Transmitter

12ft High Speed HDMI® Cable with Ethernet

- 4K 60Hz

C2G50611 1

6ft High Speed HDMI® Cable with Ethernet - 4K 60Hz

C2G56783 3

3ft High Speed HDMI® Cable with Ethernet - 4K 60Hz

C2G56782 2

X Series Amplifier CREAMPX300 1

Saros® Integrator 6.5” 2-Way In-Ceiling Speaker, White Textured, Single (must be ordered in multiples of 2)

CRESAROSIC6

TWTEACH

Tri-element ceiling mic WHT AUDM3W 2

AV RACK HARDWARE

20 Space (35") 18” Deep Black Melamine Rack

MIDBRK20 1

Heavy Duty Caster Kit For Brk’S & Mdrk’S With 2 Locking Wheels

MIDRKWHD 1

20 Space (35") Rk/Brk/Obrk Additional Rail Kit

MIDRKRR20 1

Middle Atlantic 9 Outlet, Single 15 Amp Circuit, Surge/Spike Protected Rackmount Power Distribution W/9’ Cord, Black Powdercoat Finish

MIDPD915R 1

1 Space (1 3/4") Vented Rackshelf MIDU1V 1

2 Space (3 1/2") Flanged Econo-Blank, Black Powder Coat Finish

MIDEB2 2

1 Space (1 3/4") Flanged Econo-Blank, Black Powder Coat Finish

MIDEB1 8

JOB SUPPLIES

Cables, Connectors, Hardware, Etc. ITGMISCEAF 1

PROFESSIONAL SERVICES

On-Site Installation CSI-EAF-CNS 1

On-Site System Training TRA-EAF-CNS 1

One Year (PMP) Preventative Maintenance Plan

PMP-EAF-CNS 1

5.0 Installation/Removal

Installation of all components in order table and contractors shall write, compile, load, and test all required control system programming to achieve full funtionallity. Equipment removal of existing 2 LED displays & brackets.

The removal of 2 LEDs/mounts that are currently displaying on the wall.

Current audio/rack will remain and be incorporated into the new videowall/smartboard for integration into the current AV system

7.0 Technical Contractual Requirements

7.1 Technical Refresh

In order to ensure new design enhancements and technological updates or advances, the contractor shall offer, under this DO, hardware and software components available to the contractor's commercial customers.

Furthermore, the contractor shall make available any commercially available updates to the hardware and software provided under this DO. If such updates are available to other customers without charge, then they shall also be made available to the Government without additional charge. The contractor will ship these updates to existing customers who have acquired the hardware/software being updated under this DO. Vendor commercial product offerings shall include “state of the art” technology, i.e., the most current proven level of development available in each product category.

7.2 Authorized Resellers

The contractor may be an authorized reseller of new equipment for OEMs proposed under this DO. The contractor may also procure directly from the OEM or utilize other legitimate distribution channels to provide the required products in accordance with the OEM’s policies on reselling. Any contractor’s channel relationships with their OEM partners (gold, silver, etc.) will be represented in the best pricing offered. If the contractor is not an OEM reseller, the contractor shall clearly identify this on the submitted proposal and list the OEM resell partner’s registered relationship with the OEM. DOs may restrict the use of authorized resellers, specific OEMs, or identify required OEMs. The contractor shall ensure all products are genuine and eligible for any OEM warranties, maintenance agreements and licensing as offered. Genuine products are those products the OEM, by their policy, considers not “secondary”, destroyed, stolen or scrapped.

7.3 Items on Backorder

In their response to a Request for Quote (RFQ), the contractor shall provide notification, if applicable, that a particular item is on back order, the expected lead time to fulfill the order, etc.

It shall be implicit that a response to an RFQ with no items identified on backorder is a declaration that the items are available at the time of quote submission.

7.4 Warranty

The contractor shall provide any OEM pass-through warranty and standard commercial warranties applicable to the products being purchased at no cost. This shall apply to new equipment.

5 years minimal parts warranty.

7.5 Hardware and Associated Software and Peripherals

All hardware delivered under this DO shall include associated software, documentation and associated peripherals required for operations (such as controllers, connectors, cables, drivers, adapters, etc.) as provided by the OEM. This is true only if the applicable OEM provides such items with the product itself.

7.6 Software

For all software that is outside of hardware and purchased independently, the contractor shall provide the software license registered to the customer’s organization.

7.7 Customer Support

The prime contractor shall provide 24x7 live telephone support during the warranty period to assist in isolating, identifying, and repairing software and hardware failures, or to act as liaison with the manufacturer in the event that the customer requires assistance in contacting or dealing with the manufacturer

1-year 24/7 maintenance and service support.

Product Maintenance

The contractor shall provide associated maintenance and upgrades to include spares/parts and emergency support worldwide, during the warranty period.

Security

8.1 Safeguarding Classified Information

The contractor shall transmit and deliver classified material/reports IAW the National Industrial Security Program Operations Manual (NISPOM) and the National Industrial Security Program Operating Manual (DoD 5220.22-M). These requirements shall be accomplished as specified in the Delivery Order. All Classified Contracts must have at a minimum, the Clause 52.204-2 Security Requirement, incorporated into the contract.

9 Delivery Requirements

9.1 DO Order Shipping Date

NLT 120 days after Receipt of Order.

10 Delivery Delays Contractors are required to meet the timeframes as stated in section 9.1 unless Department of Commerce approval and/or review activities prevent the contractor from meeting these timeframes.

In the event that the contractor determines they are unable to achieve the stated timeframes, the contractor shall notify the Contracting Officer within two (2) business days of such determination, or immediately upon such determination if operating under the Emergency/War Tempo timelines.