Conference and accomodation requirement in boracay
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 19RP3826Q0024
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- Place of performance
- Manila Manila Philippines
- Points of contact
-
- Mauline Gonzales manilapurchasing@state.gov +63253012000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's U.S. Embassy in Manila intends to solicit hotel accommodation and conference services in Boracay, Philippines, with quotations due by January 7, 2026, at 3:00 p.m. Philippine local time.
Performance occurs in Boracay, Philippines, from January 25–29, 2026, for the 11th Southeast Asia Trilateral Meeting. The Embassy requires 34 single-occupancy deluxe or standard rooms (minimum 25, maximum 34) plus 10 additional blocked rooms for 44 participants. The conference package must accommodate 50 people in a function room with roundtable setup, exclusive use from 8:00 a.m. to 5:00 p.m., high-speed Wi-Fi, wireless microphones, LCD projector, digital signage, dedicated IT support, buffet breakfast and lunch with dietary options, daily coffee and tea service, and meeting supplies. The hotel must have a minimum 200-guest-room capacity, port lounge, beach shuttle service, and standard security measures.
The total estimated contract value is PHP 2,293,000.00, composed of PHP 1,768,000.00 for room rates and PHP 525,000.00 for the conference package. Award will go to the lowest-priced, technically acceptable, responsible offeror; the government may award based on initial offer without discussion. The contract will be firm-fixed price.
All offerors must register in the System for Award Management (SAM) prior to submission and provide proof of an established business in the Philippines. Quotation packages must include SF-1449, pricing details, and technical specifications.
Notice text
2 versions
Update #2 · Latest ·
UPDATE 12/24/2025
- Attachment 1: RFQ doc.
- Attachment 2: Event Technical Specifications
This solicitation is not ready to be issued as of this date. The Embassy of the United States in Manila, Philippines, will release a solicitation for the CONFERENCE AND ACCOMODATION REQUIREMENT IN BORACAY.
The Government plans to issue the solicitation on or about 4th week of December 2025. The quotation due date will be set forth in the solicitation.
The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract/purchase order based on the initial offer without discussion. The resultant contract/purchase order will be firm fixed.
All contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are required to register prior to the submittal of offers. If you are not already registered, please start the registration process as soon as see this notice.
The guidelines for registration in SAM are also available at:
https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=9b6209801b4138905465eaccac4bcb72
Update #1 ·
This solicitation is not ready to be issued as of this date. The Embassy of the United States in Manila, Philippines, will release a solicitation for the CONFERENCE AND ACCOMODATION REQUIREMENT IN BORACAY.
The Government plans to issue the solicitation on or about 4th week of December 2025. The quotation due date will be set forth in the solicitation.
The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract/purchase order based on the initial offer without discussion. The resultant contract/purchase order will be firm fixed.
All contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are required to register prior to the submittal of offers. If you are not already registered, please start the registration process as soon as see this notice.
The guidelines for registration in SAM are also available at:
https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=9b6209801b4138905465eaccac4bcb72
Files
| File | Type | Posted |
|---|---|---|
| 19RP3826Q0024_EVENT TECHNICAL SPECIFICATION_FIN.xlsx | XLSX spreadsheet | |
| 19RP3826Q0024_RFQ_FIN.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Conference and accomodation requirement in boracay | Award Notice | |
| Conference and accomodation requirement in boracay | Solicitation | |
| This notice | Pre-Solicitation |
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