RFQ PR16367100 opdat bali

The Department of State is soliciting quotations for function room and lodging services for a December 2026 roundtable in Bali, Indonesia, with quotes due November 23, 2026. Eligibility is limited to hotel companies with offices operating and based in Indonesia, each with a permanent address and telephone listing there. The Set Aside line reads No Set-Aside Used.

American Embassy Jakarta issues the RFQ on behalf of the Office of Overseas Prosecutorial Development, Assistance and Training (OPDAT), the customer. The four-day event runs December 14-17, 2026, in Seminyak, Bali. The venue must be a 5-star hotel with international chain standards, located no more than 11 kilometers from Ngurah Rai International Airport, with meeting space and accommodation in the same building. The conference room must measure 15.5m x 12.5m x 3m without pillars and seat 35 in a U-shape configuration. Required services include a projector, a 2x3m LED screen, wireless microphones, Wi-Fi, coffee breaks twice daily with snacks, a buffet lunch with dietary accommodations, and support staff. Quoters must demonstrate compliance with minimum room size, meeting space, business center access, and prior event experience in their technical submission.

Lodging requirements are 8 single-occupancy rooms for five nights (December 13-18), 18 rooms for each of three separate two-night periods, and 4 rooms for U.S. Government personnel charged to their personal accounts. Airport transportation requires 16 trips by Toyota Innova.

Pricing must be a firm fixed price in Indonesian Rupiah, with VAT exemption applicable. The performance standard permits no more than ten customer complaints across all services, and payment terms are net 30 days from invoice receipt. Quotations above $40,000 USD require active SAM registration before submission.

The structured due date is November 23, 2026, but the attached RFQ summary lists November 24, 2026 at 12:00 noon. Confirm the deadline against the RFQ before submitting.