19RP3826Q0024_RFQ_FIN.pdf

This document is a Request for Quotation (RFQ) for a Hotel Accommodation and Conference Package in Boracay, Philippines for the 11th Southeast Asia Trilateral Meeting. The U.S. Embassy in Manila is seeking a vendor to provide accommodation and conference services from January 25-29, 2026, for 44 participants. The requirements include 34 Single Occupancy Deluxe/Standard rooms (minimum 25, maximum 34) and 10 additional blocked rooms, with the primary room package covering a conference room that can accommodate 50 people, audio-visual equipment, daily coffee/tea service, buffet lunch, and necessary meeting supplies.

The total estimated contract value is PHP 2,293,000.00, with room rates at PHP 1,768,000.00 and conference package rates at PHP 525,000.00. Quotations are due by January 7, 2026, at 3:00 P.M. Philippine local time. Offerors must be registered in the System for Award Management (SAM), submit a completed solicitation package including SF-1449, pricing details, and technical specifications, and provide proof of an established business in the Philippines. The contract will be awarded to the lowest-priced, acceptable, and responsible offeror, with the government reserving the right to reject proposals that are unreasonably low or high in price.