Commander's Conference Room Upgrade
Closed Solicitation Posted
- Solicitation number
- FA857126Q0048
- Agency
-
Air Force Sustainment Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- PSC
- 7E20 IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)
- Place of performance
- Warner Robins, Georgia 31098, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is soliciting quotations for a Commander's Conference Room Upgrade at Robins Air Force Base in Georgia. The procurement requires the contractor to provide all labor, materials, transportation, and delivery necessary to upgrade the conference room in Building 125, including rewiring audio-visual equipment, installing a Trade Agreements Act-compliant camera system with 4K resolution and 12X zoom capabilities, an integrated audio system with in-ceiling speakers and echo cancellation features, a digital sound mixer, wireless content-sharing capability, an equipment rack with cooling and power conditioning, four ceiling-mounted microphones, a video conferencing controller compatible with Zoom and Teams, and two height-adjustable desks. The evaluation will be based on price, technical capability, and past performance, with non-price factors weighted approximately equal to price. The deadline for questions is Friday, March 13, 2026, at 4:30 PM EDT, with answers to be posted the following week, and the solicitation closes on March 23, 2026, at 4:30 PM EDT. A mandatory post-award site visit must occur no later than 10 days after contract award, and a pre-award site visit was held on March 10, 2026. Quotations must be emailed to patrick.madan.2@us.af.mil with a completed and signed solicitation document.
This solicitation is designated as a Total Small Business set-aside, with NAICS code 334310 (Audio and Video Equipment Manufacturing) and a size standard of 750 employees. There are no identified incumbent contractors mentioned in the materials. The contract is issued on a firm fixed-price basis, though no specific award value is disclosed in the solicitation notice. Delivery, installation, and start-up must be completed no later than 30 days after award, with the actual implementation work to be accomplished within 2 calendar days of project start at Building 125, 2nd Floor, Room 213B, located at 92 Phantom Drive, Robins Air Force Base, Warner Robins, Georgia 31098. The contractor must provide one year minimum warranty on all equipment and workmanship, one hard copy of Commercial Off-the-Shelf manuals within 25 days of award, and one day of on-site training for designated staff. Normal work hours are 7:00 am to 3:30 pm EST, Monday through Friday, with government flexibility to adjust hours as needed.
Notice text
4 versions
Update #4 · Latest ·
3/17: Questions and answers uploaded.
3/11 Amendment: Updated Purchase Description attached. Solicitation extended until 3/23/2026 at 4:30 PM EDT. Questions are due to patrick.madan.2@us.af.mil by Friday, 3/13 at 4:30 PM EDT, and answers will be posted the following week.
Solicitation FA857126Q0048 is issued as a request for quotation (RFQ). Quotations should be emailed to patrick.madan.2@us.af.mil. Vendors are required to complete and sign solicitation document and return it with their quote.
Requirement Description: The Contractor shall provide all transportation, materials, parts, travel, delivery, tools, training, and labor necessary to provide an upgrade to the Commanders Conference Room in Building 125, Robins AFB, Ga. Rewire audio visual equipment in the conference room, supply and install approved camera system, supply and install microphone system, supply and install speaker system, supply and install rack and amplifier, and tune system for better audio in room and on the Polycom phones.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Update #3 ·
3/11 Amendment: Updated Purchase Description attached. Solicitation extended until 3/23/2026 at 4:30 PM EDT. Questions are due to patrick.madan.2@us.af.mil by Friday, 3/13 at 4:30 PM EDT, and answers will be posted the following week.
Solicitation FA857126Q0048 is issued as a request for quotation (RFQ). Quotations should be emailed to patrick.madan.2@us.af.mil. Vendors are required to complete and sign solicitation document and return it with their quote.
Requirement Description: The Contractor shall provide all transportation, materials, parts, travel, delivery, tools, training, and labor necessary to provide an upgrade to the Commanders Conference Room in Building 125, Robins AFB, Ga. Rewire audio visual equipment in the conference room, supply and install approved camera system, supply and install microphone system, supply and install speaker system, supply and install rack and amplifier, and tune system for better audio in room and on the Polycom phones.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Update #2 ·
3/4 Amendment: Solicitation extended until 3/16 at 4:30 PM EST to allow a scheduled site visit scheduled for Tuesday, March 10, 2026 at 9:00 AM EST. You must make it known by Friday, March 6th 12:30 PM that you intend to attend the site visit. Please view the Site Visit Notice attachment for instructions to sign up for the site visit.
Solicitation FA857126Q0048 is issued as a request for quotation (RFQ). Quotations should be emailed to patrick.madan.2@us.af.mil. Vendors are required to complete and sign solicitation document and return it with their quote.
Requirement Description: The Contractor shall provide all transportation, materials, parts, travel, delivery, tools, training, and labor necessary to provide an upgrade to the Commanders Conference Room in Building 125, Robins AFB, Ga. Rewire audio visual equipment in the conference room, supply and install approved camera system, supply and install microphone system, supply and install speaker system, supply and install rack and amplifier, and tune system for better audio in room and on the Polycom phones.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Update #1 ·
Solicitation FA857126Q0048 is issued as a request for quotation (RFQ). Quotations should be emailed to patrick.madan.2@us.af.mil. Vendors are required to complete and sign solicitation document and return it with their quote.
Requirement Description: The Contractor shall provide all transportation, materials, parts, travel, delivery, tools, training, and labor necessary to provide an upgrade to the Commanders Conference Room in Building 125, Robins AFB, Ga. Rewire audio visual equipment in the conference room, supply and install approved camera system, supply and install microphone system, supply and install speaker system, supply and install rack and amplifier, and tune system for better audio in room and on the Polycom phones.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
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