Command Post Trailers
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W91QV1-25-R-0008
- Agency
-
MICC Fort Sam Houston
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- 2330 Trailers
- Place of performance
- Washington, District of Columbia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Sam Houston is seeking a contractor to provide 17 Command Post (CP) trailers for the 2025 Presidential Inauguration in Washington D.C. The solicitation requires the contractor to furnish, install, operate, and remove trailers of varying sizes (12 at 8'x20', 3 at 8'x28', and 2 at 10'x40'), complete with power generators, heating, furniture, and equipment. Evaluation will be based on two factors: Technical and Price, with proposals required to demonstrate compliance with solicitation requirements and provide an affirmative statement confirming ability to meet delivery requirements. All questions must be submitted by email no later than November 10, 2024, with government responses posted by November 12, 2024. Proposals are due by November 29, 2024, at 5:00 PM EST.
The procurement is set aside as a Total Small Business opportunity, utilizing NAICS category 532490 for Commercial and Industrial Machinery and Equipment Rental and Leasing. The contract period of performance spans from award through January 22, 2025, with specific operational periods including a communications exercise on January 10, a rehearsal on January 12, and Inauguration Day on January 20, 2025. Trailers must be installed between January 7-8, 2025, and removed by January 21, 2025, within a five-mile radius of Washington D.C. While no specific incumbent or award value was explicitly stated, the solicitation includes an optional Contract Line Item Number (CLIN) for additional requirements up to $15,000. The contractor must provide a 30-minute response time during operational periods and comply with National Park Service weight limits and other specific requirements for trailer placement and operation.
Notice text
4 versions
Update #4 · Latest ·
JOINT TASK FORCE – NATIONAL CAPITAL REGION
COMMAND POST (CP) TRAILERS
1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform the installation, operation, and removal of Seventeen (17) Command Post (CP) Trailers for the 2025 Presidential Inauguration as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.
1.2 Background: Historically the Joint Task Force – National Capital Region (JTF-NCR) has developed a PWS for the lease of typical commercial construction-type trailers in support of the Presidential Inauguration within the Washington D.C. area to include a five-mile radius from the city. These trailers will be used to support the JTF-NCR and the Presidential Inauguration ceremonial activities, to include communication exercise(s), Inaugural Rehearsal (R-Day), Inaugural Day (I-Day) Parade and ancillary support activities.
1.2.1 Permits: The contractor is not required to obtain permits for the CP Trailers, as all permitting requirements will be performed by the JTF-NCR end-users, with coordinating assistance from the JTF-NCR J4 Logistics & Engineering Division, Joint Engineer Cell. Lease terms for CP Trailers are typically no more than two to three weeks. Permits are typically submitted in December and approvals received within the first two weeks of January or sooner. However, it is recommended that the contractor also coordinates with the National Park Service (NPS) and other City Agencies to request all necessary permits to properly install the generators and grounding electrodes, if required.
1.2.2 Magnitude: The Presidential Inauguration is a national media event and will require the utmost attention to detail, professionalism and discretion.
1.3 Scope: The contractor shall provide 17 trailers wheeled and shored (12 EA=8’x20’, 3 EA=8’x28’, 2 EA=10’x40’) w/ power generators (if local power is not available) and heating, furniture, fixtures, and equipment to be used as Command Posts for Inaugural events. The contractor shall provide the number of trailers specified at the locations, dates and times listed below for the scheduled operations, training/exercises, rehearsals and Inaugural events. The contractor shall coordinate exact delivery schedule, generator refueling requirements and location/orientation of the trailers with JTF-NCR J4-Joint Engineer Cell and Joint Task Force Teams & Support Battalion personnel at a post award meeting. Although not anticipated, the Government may request additional CP Trailers, within the general Inaugural operation area and within the National Capital Region; however, this would be coordinated through the designated Contracting Officer and executed via a contract modification.
1.4 Period of Performance: The Period of Performance shall commence immediately upon award and end upon removal of the last CP Trailer, which is required by 8:00pm on 22 January 2025. Hours of operation and place of performance is provided in paragraph 1.6.4 below.
1.5 Local, State, and Federal Laws or Regulations: Contractor shall comply with any local, state or federal environmental, safety or license laws or regulations and requirements as required for any commercial operator and suppliers of trailers and ancillary equipment. Contractor and employees shall comport themselves with standard commercial practices for a commercial supplier of trailers and transportation/installation of trailers.
Full description available in the attached PWS.
- The purpose of this amendment is to include the following provisions: addendum to 52.212-1 “Instructions for Submission of Offers” and addendum to 52.212-2 “Evaluation -Commercial Items”.
- Update the PWS with additional requirement.
- Provide additional questions & answers from the field.
- As a result of this amendment, the due date to submit offers is extended to Friday, 29 November 2024 at 5 pm EST.
- All other terms and conditions remain unchanged.
Update #3 ·
JOINT TASK FORCE – NATIONAL CAPITAL REGION
COMMAND POST (CP) TRAILERS
1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform the installation, operation, and removal of Seventeen (17) Command Post (CP) Trailers for the 2025 Presidential Inauguration as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.
1.2 Background: Historically the Joint Task Force – National Capital Region (JTF-NCR) has developed a PWS for the lease of typical commercial construction-type trailers in support of the Presidential Inauguration within the Washington D.C. area to include a five-mile radius from the city. These trailers will be used to support the JTF-NCR and the Presidential Inauguration ceremonial activities, to include communication exercise(s), Inaugural Rehearsal (R-Day), Inaugural Day (I-Day) Parade and ancillary support activities.
1.2.1 Permits: The contractor is not required to obtain permits for the CP Trailers, as all permitting requirements will be performed by the JTF-NCR end-users, with coordinating assistance from the JTF-NCR J4 Logistics & Engineering Division, Joint Engineer Cell. Lease terms for CP Trailers are typically no more than two to three weeks. Permits are typically submitted in December and approvals received within the first two weeks of January or sooner. However, it is recommended that the contractor also coordinates with the National Park Service (NPS) and other City Agencies to request all necessary permits to properly install the generators and grounding electrodes, if required.
1.2.2 Magnitude: The Presidential Inauguration is a national media event and will require the utmost attention to detail, professionalism and discretion.
1.3 Scope: The contractor shall provide 17 trailers wheeled and shored (12 EA=8’x20’, 3 EA=8’x28’, 2 EA=10’x40’) w/ power generators (if local power is not available) and heating, furniture, fixtures, and equipment to be used as Command Posts for Inaugural events. The contractor shall provide the number of trailers specified at the locations, dates and times listed below for the scheduled operations, training/exercises, rehearsals and Inaugural events. The contractor shall coordinate exact delivery schedule, generator refueling requirements and location/orientation of the trailers with JTF-NCR J4-Joint Engineer Cell and Joint Task Force Teams & Support Battalion personnel at a post award meeting. Although not anticipated, the Government may request additional CP Trailers, within the general Inaugural operation area and within the National Capital Region; however, this would be coordinated through the designated Contracting Officer and executed via a contract modification.
1.4 Period of Performance: The Period of Performance shall commence immediately upon award and end upon removal of the last CP Trailer, which is required by 8:00pm on 22 January 2025. Hours of operation and place of performance is provided in paragraph 1.6.4 below.
1.5 Local, State, and Federal Laws or Regulations: Contractor shall comply with any local, state or federal environmental, safety or license laws or regulations and requirements as required for any commercial operator and suppliers of trailers and ancillary equipment. Contractor and employees shall comport themselves with standard commercial practices for a commercial supplier of trailers and transportation/installation of trailers.
Full description available in the attached PWS.
No phone calls will be accepted.
All questions must be submitted by email to the contract specialist and contracting officer identified in this solicitation No Later Than (NLT) 20 November 2024 at 5pm EST. A response to all questions will be posted as an attachement to this solicitation NLT 21 November 2024 at 5pm EST. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Solicitation.
A site visit is scheduled for 20 November 2025 at 1 pm EST. If you would like to participate, please send a request by email to franc.h.ouedraogo.mil@army.mil.
Update #2 ·
JOINT TASK FORCE – NATIONAL CAPITAL REGION
COMMAND POST (CP) TRAILERS
1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform the installation, operation, and removal of Seventeen (17) Command Post (CP) Trailers for the 2025 Presidential Inauguration as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.
1.2 Background: Historically the Joint Task Force – National Capital Region (JTF-NCR) has developed a PWS for the lease of typical commercial construction-type trailers in support of the Presidential Inauguration within the Washington D.C. area to include a five-mile radius from the city. These trailers will be used to support the JTF-NCR and the Presidential Inauguration ceremonial activities, to include communication exercise(s), Inaugural Rehearsal (R-Day), Inaugural Day (I-Day) Parade and ancillary support activities.
1.2.1 Permits: The contractor is not required to obtain permits for the CP Trailers, as all permitting requirements will be performed by the JTF-NCR end-users, with coordinating assistance from the JTF-NCR J4 Logistics & Engineering Division, Joint Engineer Cell. Lease terms for CP Trailers are typically no more than two to three weeks. Permits are typically submitted in December and approvals received within the first two weeks of January or sooner. However, it is recommended that the contractor also coordinates with the National Park Service (NPS) and other City Agencies to request all necessary permits to properly install the generators and grounding electrodes, if required.
1.2.2 Magnitude: The Presidential Inauguration is a national media event and will require the utmost attention to detail, professionalism and discretion.
1.3 Scope: The contractor shall provide 17 trailers wheeled and shored (12 EA=8’x20’, 3 EA=8’x28’, 2 EA=10’x40’) w/ power generators (if local power is not available) and heating, furniture, fixtures, and equipment to be used as Command Posts for Inaugural events. The contractor shall provide the number of trailers specified at the locations, dates and times listed below for the scheduled operations, training/exercises, rehearsals and Inaugural events. The contractor shall coordinate exact delivery schedule, generator refueling requirements and location/orientation of the trailers with JTF-NCR J4-Joint Engineer Cell and Joint Task Force Teams & Support Battalion personnel at a post award meeting. Although not anticipated, the Government may request additional CP Trailers, within the general Inaugural operation area and within the National Capital Region; however, this would be coordinated through the designated Contracting Officer and executed via a contract modification.
1.4 Period of Performance: The Period of Performance shall commence immediately upon award and end upon removal of the last CP Trailer, which is required by 8:00pm on 22 January 2025. Hours of operation and place of performance is provided in paragraph 1.6.4 below.
1.5 Local, State, and Federal Laws or Regulations: Contractor shall comply with any local, state or federal environmental, safety or license laws or regulations and requirements as required for any commercial operator and suppliers of trailers and ancillary equipment. Contractor and employees shall comport themselves with standard commercial practices for a commercial supplier of trailers and transportation/installation of trailers.
Full description available in the attached PWS.
No phone calls will be accepted.
All questions must be submitted by email to the contract specialist and contracting officer identified in this solicitation No Later Than (NLT) 10 November 2024 at 5pm EST. A response to all questions will be posted as an attachement to this solicitation NLT 13 November 2024 at 5pm EST. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Solicitation.
Update #1 ·
JOINT TASK FORCE – NATIONAL CAPITAL REGION
COMMAND POST (CP) TRAILERS
1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform the installation, operation, and removal of Seventeen (17) Command Post (CP) Trailers for the 2025 Presidential Inauguration as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.
1.2 Background: Historically the Joint Task Force – National Capital Region (JTF-NCR) has developed a PWS for the lease of typical commercial construction-type trailers in support of the Presidential Inauguration within the Washington D.C. area to include a five-mile radius from the city. These trailers will be used to support the JTF-NCR and the Presidential Inauguration ceremonial activities, to include communication exercise(s), Inaugural Rehearsal (R-Day), Inaugural Day (I-Day) Parade and ancillary support activities.
1.2.1 Permits: The contractor is not required to obtain permits for the CP Trailers, as all permitting requirements will be performed by the JTF-NCR end-users, with coordinating assistance from the JTF-NCR J4 Logistics & Engineering Division, Joint Engineer Cell. Lease terms for CP Trailers are typically no more than two to three weeks. Permits are typically submitted in December and approvals received within the first two weeks of January or sooner. However, it is recommended that the contractor also coordinates with the National Park Service (NPS) and other City Agencies to request all necessary permits to properly install the generators and grounding electrodes, if required.
1.2.2 Magnitude: The Presidential Inauguration is a national media event and will require the utmost attention to detail, professionalism and discretion.
1.3 Scope: The contractor shall provide 17 trailers wheeled and shored (12 EA=8’x20’, 3 EA=8’x28’, 2 EA=10’x40’) w/ power generators (if local power is not available) and heating, furniture, fixtures, and equipment to be used as Command Posts for Inaugural events. The contractor shall provide the number of trailers specified at the locations, dates and times listed below for the scheduled operations, training/exercises, rehearsals and Inaugural events. The contractor shall coordinate exact delivery schedule, generator refueling requirements and location/orientation of the trailers with JTF-NCR J4-Joint Engineer Cell and Joint Task Force Teams & Support Battalion personnel at a post award meeting. Although not anticipated, the Government may request additional CP Trailers, within the general Inaugural operation area and within the National Capital Region; however, this would be coordinated through the designated Contracting Officer and executed via a contract modification.
1.4 Period of Performance: The Period of Performance shall commence immediately upon award and end upon removal of the last CP Trailer, which is required by 8:00pm on 22 January 2025. Hours of operation and place of performance is provided in paragraph 1.6.4 below.
1.5 Local, State, and Federal Laws or Regulations: Contractor shall comply with any local, state or federal environmental, safety or license laws or regulations and requirements as required for any commercial operator and suppliers of trailers and ancillary equipment. Contractor and employees shall comport themselves with standard commercial practices for a commercial supplier of trailers and transportation/installation of trailers.
Full description available in the attached PWS.
No phone calls will be accepted.
All questions must be submitted by email to the contract specialist and contracting officer identified in this solicitation No Later Than (NLT) 10 November 2024 at 5pm EST. A response to all questions will be posted as an attachement to this solicitation NLT 12 November 2024 at 5pm EST. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Solicitation.
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Notice history
| Notice | Type | Posted |
|---|---|---|
| Command Post Trailers | Award Notice | |
| This notice | Solicitation |
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