Command Post Trailers_PWS_Final_26NOV24.pdf

PERFORMANCE WORK STATEMENT

FOR

JOINT TASK FORCE – NATIONAL CAPITAL REGION

COMMAND POST (CP) TRAILERS

PART 1

GENERAL INFORMATION

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform the installation, operation, and removal of Seventeen (17) Command Post (CP) Trailers for the 2025 Presidential Inauguration as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Historically the Joint Task Force – National Capital Region (JTF-NCR) has developed a PWS for the lease of typical commercial construction-type trailers in support of the Presidential Inauguration within the Washington D.C. area to include a five-mile radius from the city. These trailers will be used to support the JTF-NCR and the Presidential Inauguration ceremonial activities, to include communication exercise(s), Inaugural Rehearsal (R-Day), Inaugural Day (I-Day) Parade and ancillary support activities.

1.2.1 Permits: The contractor is not required to obtain permits for the CP Trailers, as all permitting requirements will be performed by the JTF-NCR end-users, with coordinating assistance from the JTF- NCR J4 Logistics & Engineering Division, Joint Engineer Cell. Lease terms for CP Trailers are typically no more than two to three weeks. Permits are typically submitted in December and approvals received within the first two weeks of January or sooner. However, it is recommended that the contractor also coordinates with the National Park Service (NPS) and other City Agencies to request all necessary permits to properly install the generators and grounding electrodes, if required.

1.2.2 Magnitude: The Presidential Inauguration is a national media event and will require the utmost attention to detail, professionalism and discretion.

1.3 Scope: The contractor shall provide 17 trailers wheeled and shored (12 EA=8’x20’, 3 EA=8’x28’, 2 EA=10’x40’) w/ power generators (if local power is not available) and heating, furniture, fixtures, and equipment to be used as Command Posts for Inaugural events. The contractor shall provide the number of trailers specified at the locations, dates and times listed below for the scheduled operations, training/exercises, rehearsals and Inaugural events. The contractor shall coordinate exact delivery schedule, generator refueling requirements and location/orientation of the trailers with JTF-NCR J4-Joint Engineer Cell and Joint Task Force Teams & Support Battalion personnel at a post award meeting. Although not anticipated, the Government may request additional CP Trailers, within the general Inaugural operation area and within the National Capital Region; however, this would be coordinated through the designated Contracting Officer and executed via a contract modification.

1.4 Period of Performance: The Period of Performance shall commence immediately upon award and end upon removal of the last CP Trailer, which is required by 5:00pm on 21 January 2025. Hours of operation and place of performance is provided in paragraph 1.6.4 below.

1.5 Local, State, and Federal Laws or Regulations: Contractor shall comply with any local, state or federal environmental, safety or license laws or regulations and requirements as required for any commercial operator and suppliers of trailers and ancillary equipment. Contractor and employees shall comport themselves with standard commercial practices for a commercial supplier of trailers and transportation/installation of trailers.

1.6 General Information

1.6.1 Quality Control: The contractor is responsible for all aspects of Quality Control in the performance of this contract. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance Requirements Summary.” After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his Quality Control system.

The Quality Control Plan shall be submitted within two weeks of contract award.

1.6.2 Quality Assurance: The government is responsible for Quality Assurance in accordance with the PWS. The JTF Engineer Team will provide the personnel required to perform Quality Assurance in the field. These personnel will verify all contract requirements have been met during installation, operation, and removal of all CP Trailers and will inform the Primary and Alternate contract POCs of any deficiencies. These deficiencies will be reported to the Contracting Officer and Contractor’s designated representative for immediate correction.

1.6.3 Recognized Holidays: N/A

1.6.4 Hours of Operation/Place of Performance: The information provided below reflects the anticipated timeframes for installation, operation, and removal and approximate locations provided in the table. These timeframes are subject to change after award, because the permitting agency must still approve the timeframes requested. Exact locations will be determined at post award coordination meetings with the government.

1.6.4.1 Installation: All trailers, generators and associated appurtenances (stairs, skirting, furniture, etc.)

shall be in place, fully operational, inspected and accepted by the Government as indicated in paragraph

1.6.4.4. The Seventeen (17) trailers will be installed starting on 8:00am 07 January 2025, to be competed no later than 8:00pm 08 January 2025. It is imperative that ALL CP Trailers are installed, inspected, and fully operational during this time period as follow on communications connections will be made by a third-party to support a JTF-NCR communications exercise on 10 January 2025.

1.6.4.2 Operational Use: Operational use for the CP Trailers shall occur during three designated periods.

Period 1 – Communications Exercise on 10 January 2025; operational period to be determined (assume 6 hours of use).

Period 2 – Rehearsal Exercise on 12 January 2025; approximate operational period will be from 2:00am to 2:00pm (12 hours of use).

Period 3 – Inauguration on 20 January 2025; operational period from 12:00am to the end of the Inaugural Parade and removal of all communications equipment; approximately 8:00pm (20 hours of use).

1.6.4.3 Removal: All trailers, generators and associated appurtenances (stairs, skirting, furniture, etc.) shall be removed as indicated in paragraph 1.6.4.4. Twelve (12) trailers along the parade route will be removed starting 8:00am 21 January 2025 and be completed no later than 5:00pm 21 January 2025. The two (2) trailers located at the Pentagon will be removed immediately after the conclusion of the Inauguration on 20 JAN 2025. The three (3) trailers at JBAB will be removed no later than 5:00pm 21 January 2025.

1.6.4.4 CP Trailer Naming Convention, Size and Locations: The following tables provides the CP Trailer naming convention, required size and approximate locations.

CP # NAME TRAILE

R SIZE

TYPE LOCATION INSTAL

DATE

REMOVA

L DATE

1 Assembly Control Command Post (Trailer #1) 8’ x 28’

Shored

Primary: NE Corner of Washington Monument Alternate: Lower SW corner of the Ellipse

07-08 JAN

21 JAN

2 Horse Assembly/Dispersal Command Post (Trailer #2) 8’ x 20’

Wheeled

Primary: L’Enfant Plaza SW, south of first intersection 200’ S of DOE

Alternate: NW Corner of C St & 12th St Alternate: NE corner of 6th St & C St

07-08 JAN

21 JAN

3 Float Assembly/Dispersal Command Post (Trailer #3) 8’ x 20’

Northeast corner of C Street and 4thSt., SW *Handicap entrance cannot be blocked*

07-08 JAN

21 JAN

4 Merge Point Command Post (Trailer #4) 8’ x 20’

NW corner of 4th St. and Jefferson Drive SW 07-08 JAN

21 JAN

5 Parade & Street Cordon Command Post (Trailer #5) 8’ x 28’

Shored SW corner Pennsylvania Ave. and 4th St., NW

***All equipment installed at this location will be shored to protect pavers***

07-08 JAN

21 JAN

6 Route Control Check Point #1 (Trailer #6) 8’ x 20’

Wheeled NE corner of Pennsylvania Ave. and 7th St. NW

*Do not block handicap ramp*

07-08 JAN

21 JAN

7 Route Control Check Point #2 (Trailer #7) 8’ x 20’

Wheeled NW corner of 10th St. NW and Pennsylvania Ave.

07-08 JAN

21 JAN

Route Control

Check Point #3 (Trailer #8)

8’ x 20’

Wheeled 13th St. NW on north side of Pennsylvania Avenue

07-08 JAN

21 JAN

9 PAO Trailer 8’ x 20’

Wheeled 13th St. NW on north side of Pennsylvania Avenue 07-08 JAN

21- JAN

10 Route Control Check Point #4 (Trailer #9) 8’ x ’20

Wheeled SW corner of E St NW. & 15th St NW, South of

Sherman Park

07-08 JAN

21 JAN

11 Route Control Command Post (Trailer #10) 8’ x 20’

NE Corner of 15th St. and New York Ave. NW, in front of Truist Bank

*Do not block handicap ramp*

07-08 JAN

21 JAN

12 Dispersal Control (Trailer #11) 8’ x 20’

Wheeled H St. and Pennsylvania, on curb in front of World Bank 07-08 JAN

21 JAN

13 Staging Area Command Post 8’ x 20’ Shored or wheeled

Pentagon North Parking Lot Offloading Area 05 JAN

20 JAN

14 PAO Trailer 8’ x 28’ or wheeled

Pentagon North Parking Lot Holding Area 05 JAN

20 JAN

15 JBAB Staging 8’ x 20’ wheeled

JBAB Main Staging Area – Wick Drive BLDG 92 07-08 JAN

21 JAN

16 JBAB Staging 10’ x 40’ wheeled

JBAB Main Staging Area – Wick Drive BLDG 92 07-08 JAN

21 JAN

17 Motor Pool 10’ x 40’ wheeled

JBAB Parking Lot at the corner of McCord St and Castle Ave. SW.

07-08 JAN

21 JAN

1.6.5 Type of Contract: The government anticipates award of a firm fixed price contract.

1.6.6 Contractor Employees and Credentialing: Within one week of contract award the contractor shall provide a list of those employees that will perform the contract requirements associated with Operational Period 3; Inauguration on 20 January 2025; operational period from 12:00am to the end of the Inaugural Parade and removal of all communications equipment; approximately 8:00pm (20 hours of usage). This list will include, but is not limited to employees’ names, birthdates, Social Security Numbers (SSNs) and home addresses for credentialing purposes. This requirement extends to the employees of any subcontractor utilized for generator or other services. Employees’ names will be provided to the United States Secret Service (USSS) and federal, state and local law enforcement agencies for credentialing authorizations. Additional information may be required to obtain credentials IAW law enforcement authorities and will apply equally to all personnel requiring access within certain restricted movement areas in support of the Inauguration.

Contractor will also be able to access Joint Base Anacostia-Boling to place, service, and remove trailers if requested.

1.6.6.1 Credential Rejection: Due to law enforcement concerns, contractor employees could potentially be rejected by law enforcement agencies for credentialing purposes for access to Inaugural sites to be supported by this contract. In the event this occurs, contractor shall provide replacement personnel names and associated information as set forth above for credentialing purposes within two hours upon notification of rejection. Expeditious submittals are required in order to ensure adequate time for credentialing and availability on the required operational dates. During the course of the Inaugural Rehearsal and Inaugural Parade, contractor personnel operating within certain security zones may be subject to search of their possessions and vehicles while on duty under the contract and during the specified operational period where generators will be placed, accessed and serviced. The contractor shall coordinate with the JTF-NCR J4 Joint Engineer Cell, TFs, JTMs and Support Battalion personnel for credentials and/or escorts to support trailer operations for the Training/Exercises, Rehearsal, Inaugural Parade and shut-down periods. All contractor personnel shall have photo identification in their possession at all times and during operational periods under this contract. Contractor personnel shall have on their person any issued 2025 Presidential Inaugural credentials visible and displayed on their person at all times. The credentials will be returned at the completion of the contract to the JTF-NCR J4 Joint Engineer Cell/JTF SPT BN personnel.

1.6.7 Physical Security: The contractor shall be responsible for safeguarding all government information provided for use in the performance of this contract. At no time shall any information be shared with persons or organization not associated with this PWS.

1.6.8 Base Access: Access to a government installation is required for the placement of trailers at JBAB if trailers are required to be placed there.

1.6.9 Keys: The contractor will provide a minimum of two keys for each CP Trailer. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked CP Trailers. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer and government POC’s. The contractor shall prohibit the use of any CP Trailer keys by any persons other than the Contractor’s employees. Upon installation and through the Period of Performance the Contractor shall prohibit the opening of locked CP Trailers by Contractor employees (to include subcontractors) without a government representative present.

1.6.10 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current applicable certification(s) during the execution of this contract (i.e. Driver’s License, etc.).

1.6.11 Post Award Kick-Off/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

The contractor shall schedule a Post Award Kick-Off meeting with the government within two weeks of contract award and this meeting will occur at Fort McNair and be face-to-face. Progress Meetings shall occur no less than once per week upon award and continue until the end of the Period of Performance and this meeting can be face-to-face or conference call type.

1.6.12 Contractor Primary Point of Contact (POC): The Contractor shall provide a Project manager, Team Lead, Supervisor, etc. who shall be responsible for the performance of the provided service or work.

The name of this person and an alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting officer at least 24 hours after contract award. Contractor Primary and Alternate POCs must be able to communicate fluently in English both verbally and in writing.

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractors must be identified by either uniform or ID badge from company to be displayed at all times. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14 Organizational Conflict of Interests: The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Contracting Officer’s Representative (COR): A COR is required in the performance of this contract because it is a service contract.

Primary POC: TBP

Alternate POC: TBP

1.6.18 Contract Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract to Fort Belvoir Mission and Installation Contracting Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://sam.gov/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2025. Contractors may direct questions to the help desk at help desk at: https://sam.gov/ https://sam.gov/ https://sam.gov/

PART 2

DEFINITIONS & ACRONYMS

DoD – Department of Defense

IAW – In accordance with

JTF – Joint Task Force

NCR – National Capital Region

PWS – Performance Work Statement

TF – Task Force

JTM – Joint Teams

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Services: The government will provide Quality Assurance personnel during installation, operation, and removal of all 17 CP trailers.

3.2 Facilities: Based on approved permits, the government will provide the exact locations and orientation within the National Capitol Region for all 17 CP Trailers. Locations are the jurisdiction of D.C. City, National Park Service, Joint Base Anacostia-Bolling (JBAB) and/or Pentagon Washington Headquarters Services.

3.3 Utilities: Communication installation and removal services will be provided by a third-party. The government may mount small sign(s) or communication antenna(s) to the trailer. If signs or antennas are mounted, permanent attachment methods will not be used.

3.4 Equipment: None provided.

3.5 Materials: None provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.1.1 Restrictions: No signs advertising the Trailer Company or any subcontractors will be allowed on or inside the CP Trailers or on any associated equipment (i.e. generators, stairs, skirting, etc.).

4.2 Support: The contractor shall provide personnel and resources (i.e. repair technicians, etc.) to ensure installation and removal as outlined in this PWS, as well as a 30minute response time to any issues during all 4 Operational Periods as outlined in Paragraph 1.6.4.2 Operational Use. Contractor shall coordinate their response plan with the JTF-NCR J4 Joint Engineer Cell/JTF SPT BN Team to ensure this response time is met within the requirements of the secure zones established for Inauguration Day by US Secret Service and/or other agencies. Freedom of movement is restricted on Inauguration Day and the government anticipates a minimum of three support personnel may be required.

4.3. Furniture, Fixtures, Equipment and Other Specifications: The following furniture, fixtures, equipment and other specifications are required for each CP Trailer.

CP # NAME SIZE FURNITURE REQUIREMENTS

Assembly Control Command Post

(Trailer #1) 8’ x 28’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 4 (c) Folding Chairs – Qty 12

Horse Assembly/Dispersal

Command Post (Trailer #2)

8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

Float

Assembly/Dispersal Command Post

(Trailer #3)

8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

Merge Point

Command Post (Trailer #4)

8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

Parade & Street

Cordon Command Post (Trailer #5)

8’ x 28’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 4 (c) Folding Chairs – Qty 12

Route Control

Check Point #1 (Trailer #6)

8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

Route Control

Check Point #2 (Trailer #7)

8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

Route Control

Check Point #3 (Trailer #8)

8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

9 PAO Trailer 8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

Route Control

Check Point #4 (Trailer #9)

8’ x ’20 (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

Route Control

Command Post (Trailer #10)

8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

12 Dispersal Control (Trailer #11) 8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 2 (c) Folding Chairs – Qty 10

13 Staging Area Command Post 8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 4 (c) Folding Chairs – Qty 10

14 PAO Trailer 8’ x 28’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 4 (c) Folding Chairs – Qty 12

15 JBAB Staging 8’ x 20’ (a) 6’ Tables – Qty 2 (b) 4’ Tables – Qty 4 (c) Folding Chairs – Qty 12

16 JBAB Staging 10’ x 40’ (a) 6’ Tables – Qty 4 (b) 4’ Tables – Qty 4 (c) Folding Chairs – Qty 16

17 JBAB Parking Lot 10’ x 40’ (a) 6’ Tables – Qty 4 (b) 4’ Tables – Qty 4 (c) Folding Chairs – Qty 16

All Twelve (12) 8’ x 20’ CP Trailers will have the following:

• Trailers must be in like new condition or better.

• Trailers will be outfitted with skirting.

• Interior lights and electric heat.

• Heater must be able to maintain an interior temperature no less than 72° F.

• Each room and common space shall have one wall mounted 4’ x 3’ dry-erase board with colored markers and eraser.

• One mini-refrigerator (minimum three cubic feet).

• One microwave (minimum of 1000 watts).

• One coffee maker (capable of serving up to eight cups at one time).

• Each room will have an “office-sized” trash can and the common area will have recycling bin.

• Service panel must provide sufficient amperage to power all required appliances, two radio chargers, two laptop computers plus an additional 20% (minimum 60 amps).

• Trailer shall have a minimum of one electrical outlet located on each wall.

• At least two windows (one window must be on each longest horizontal wall).

• At least six coat hooks mounted to the interior wall.

• One set of exterior stairs with OSHA approved handrails.

• One exterior light above stairs.

• One exterior door, with dead bolt lock.

• One inch hole penetrating floor for communication cables; location TBD.

• Security mesh, bars or steel grate covers on all windows.

• Windows should be tinted to limit view into trailer from the exterior. Blinds/window coverings are acceptable substitute.

• Padding is required between existing surface and trailer leveling blocks to prevent damage.

Dunnage is required between existing surface and any trailers that sit directly on surface (not elevated).

• All trailers should include two bags of salt and a snow-shovel in case of icing and or snow around the exterior of the trailer.

• If equipped with a bathroom, remove commode to prevent use by occupants

• Contractor is responsible for delivery, installation, leveling and removal of trailers.

• Government reserves the right to require contractor to adjust initial trailer location at no cost.

All Three (3) 8’ x 28’ CP Trailers will have the following:

• Trailers must be in like new condition or better.

• Trailers will be outfitted with skirting.

• Interior lights and electric heat.

• Heater must be able to maintain an interior temperature no less than 72° F.

• Each room and common space shall have one wall mounted 4’ x 3’ dry-erase board with colored markers and eraser.

• One mini-refrigerator (minimum three cubic feet).

• One microwave (minimum of 1000 watts).

• One coffee maker (capable of serving up to eight cups at one time).

• Each room will have an “office-sized” trashcan and the common area will have recycle bin.

• Service panel must provide sufficient amperage to power all required appliances, two radio chargers, two laptop computers plus an additional 20% (minimum 60 amps).

• Trailer shall have a minimum of one electrical outlet located on each wall.

• At least two windows providing (one window must be on each longest horizontal wall).

• At least six coat hooks mounted to the interior wall.

• Two sets of exterior stairs with OSHA approved handrails.

• Two exterior lights; one above each staircase.

• Two exterior doors; each with a dead bolt lock.

• Two one-inch holes penetrating floor for communication cables; locations TBD.

• Security mesh, bars or steel grate covers on all windows.

• Windows should be tinted to limit view into trailer from the exterior. Blinds/window coverings are acceptable substitute.

• Padding is required between existing surface and trailer leveling blocks to prevent damage.

Dunnage is required between existing surface and any trailers that sit directly on surface (not elevated).

• All trailers should include two bags of salt and a snow-shovel in case of icing and or snow around the exterior of the trailer.

• If equipped with a bathroom, remove commode to prevent use by occupants

All Two (2) 10’ x 40’ CP Trailers will have the following:

• Trailer must be in like new condition or better.

• Trailer will be outfitted with skirting.

• Interior lights and electric heat (contractor must be able to repair heat within four hours if it becomes inoperable).

• Heater must be able to maintain an interior temperature no less than 72° F.

• Each room and common space shall have one wall mounted 4’ x 3’ dry-erase board with colored markers and eraser.

• One mini-refrigerator (minimum three cubic feet).

• One microwave (minimum of 1000 watts).

• One coffee maker (capable of serving up to eight cups at one time).

• Each room will have an “office-sized” trash can and the common area will have recycling bin.

• Service panel must provide sufficient amperage to power all required appliances, two radio chargers, two laptop computers plus an additional 20% (minimum 100 amps).

• Trailer shall have a minimum of one electrical outlet located on each wall.

• At least four windows providing (two windows must be on each longest horizontal wall).

• At least eight coat hooks mounted to the interior wall.

• Two sets of exterior stairs with OSHA approved handrails.

• Two exterior lights; one above each staircase.

• Two exterior doors; each with a dead bolt lock.

• Two one-inch holes penetrating floor for communication cables; locations TBD.

• Security mesh, bars or steel grate covers on all windows.

• Windows must be tinted to limit view into trailer from the exterior.

• Padding is required between existing surface and trailer leveling blocks to prevent damage.

Dunnage is required between existing surface and any trailers that sit directly on surface (not elevated).

• All trailers shall include two bags of salt and a snow-shovel in case of icing and or snow around the exterior of the trailer.

• If equipped with a bathroom, remove commode to prevent use by occupants

4.3.3 Generators: Contractor shall be responsible for delivery, installation, security, operational testing, training, maintenance, supply of fuel, and removal of all generator equipment and material to and from sites. All equipment, cables, distribution boxes, and other miscellaneous equipment needed to operate generators and connect power to trailers must be provided by the contractor and in accordance with guidance set forth by the National Electric Code (NEC) and the National Fire Protection Association (NFPA 110). Each trailer will have 120/240VAC 60 hz and a service panel properly sized to power all appliances and systems plus an additional 20%. Contractor is responsible for connecting generators to trailer panels and initial testing of the system immediately upon installation. Contractor will provide on-site trained personnel to operate and maintain generators during all operational periods.

4.3.3.1 Generator Noise: All generators will be “whisper” type continuous power. Generator noise along parade route will not exceed limits used for movie production support. If the generator is located off parade route, noise from it will meet same limits as above at the nearest point of parade route.

4.3.3.2 Generator Fuel: Contractor will ensure generators are fueled (top off or fill to level allowed by United States Secret Service) prior to the Communications Exercise, Rehearsal Exercise and Inaugural Parade. The generators must be able to operate continuously for up to 24 hours without refueling during operational periods. Provisions are to be made for cleanup response and to prevent fuel spillage to protect areas where generators are located. Catch trays or spill containment berms are required under the generators to prevent fluids from contaminating surrounding area. Contractor will provide training to JTF- NCR J4 Joint Engineer Cell/JTF SPT BN personnel to start-up, shut down, refuel and monitor generator operations. Contractor must disconnect and remove all generators before removal of associated trailer. The contractor shall provide a method of securing the generator to the site to ensure the trailer and generator are not removed by anyone other than the contractor. The generators are expected to remain on site for the duration of the CP Trailer lease period.

*Only diesel fuel is allowed to be used. Bulk fuel trucks will not be allowed on parade route during the Inauguration Day only. Fuel carrying capacity within the Inaugural Parade areas will be limited or not allowed due to the increased security posture. *

PART 5

SPECIFIC TASKS

5.1 Basic Services: Contractor shall be responsible for delivery, installation, operational testing, maintenance, clean-up and removal of all equipment, cables, distribution boxes, and other miscellaneous equipment needed to operate trailers. Power connected to trailers shall be provided by the contractor and in accordance with guidance set forth by the National Electric Code (NEC) and the National Fire Protection Association (NFPA 110).

5.2. Delivery & Set Up: At time of delivery and setup the contractor shall re-confirm exact location, orientation, and placement with onsite JTF SPT BN Engineer Rep. The contractor shall perform all Quality Control as outlined in their Quality Control Plan and the JTF SPT BN Engineer Rep will perform the requisite Quality Assurance to ensure that all contract requirements have been met. At time of delivery the contractor will take photos of the existing site conditions and document any pre-existing damage. The contractor will provide this information to the Contracting Officer and POCs within one week after installation.

Any deviations from the approved permit specifications must be brought to the attention of the government designated POCs prior to installation for resolution.

5.3. Service specifics: The contractor will be responsible for trash removal/disposal and general cleaning of every trailer to maintain professional appearance after each Operational Period.

5.4. Service completion, clean up, and closeout: Upon removal of each CP Trailer and associated appurtenances the contractor will take photos of the site and note any damages. The contractor will confirm these damages with the JTF SPT BN Engineer Rep and provide a report via email to the Contracting Officer and POCs. Any damages caused by the CP Trailer and associated appurtenances, or removal process will need to be remedied by the contractor.

5.5 Invoice: Contractor shall submit final invoice and contractor’s certification within two weeks of final CP Trailer removal from the National Capital Region as required per the contract. If repairs to damaged CP Trailer site locations occurs, the contractor will need to complete those repairs prior to submitting their final invoice.

PART 6

APPLICABLE PUBLICATIONS

6.1 APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The contractor shall adhere to all applicable Occupational Safety and Health Administration (OSHA) regulations to include, but not limited to 29 CFR 1910 Occupational Safety and Health Standards.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

1BStandard Performance Threshold (This is the maximum error rate.)

Method of Surveillance

PRS # 1.

IAW Paragraph 1.6.4.1 Installation: ALL trailers, generators and associated appurtenances (stairs, skirting, furniture, etc.) shall be in place, fully operational, inspected and accepted by the Government between 8:00am on 07 January 2025 and 8:00pm on 08 January 2025.

Per the approved permit 0% Deviation 100% Inspection

PRS # 2

IAW Paragraph 4.2 Support: The contractor shall provide personnel and resources (i.e. repair technicians, etc.) to ensure installation and removal as outlined in this PWS, as well as a 30minute response to any issues during all 4 Operational Periods as outlined in Paragraph 1.6.4.2 Operational Use

30 min response time 30% Deviation = 39 min response time

100% Inspection

PRS # 3

IAW Paragraph 4.3. Furniture, Fixtures, Equipment and Other Specifications: The following furniture, fixtures, equipment and other specifications are required for each CP Trailer.

All furniture, fixtures, equipment, and other specifications as outline in the PWS are met

10% Deviation 100% Inspection

PRS # 4

IAW Paragraph 4.3.3.2 Generator Fuel: Contractor will ensure generators are fueled (top off or fill to level allowed by United States Secret Service) prior to the Communications Exercise, Rehearsal Exercise and Inaugural Parade.

Per manufacturer specifications 0% Deviation 100%

Inspection

PRS # 5

IAW Paragraph 5.3. Service specifics: The contractor will be responsible for trash removal/disposal and general cleaning of every trailer to maintain professional appearance after each Operational Period.

Cleanliness commensurate with standard commercial practices

5% Deviation 100% Inspection

PRS # 6

IAW Paragraph 1.6.4.3 Removal: Removal of CP/trailers, generators and associated appurtenances (stairs, skirting, furniture, etc.) shall commence immediately after the Inauguration on 20 January 2025 and be completed no later than 5:00pm on 21 January 2025.

Per the approved permit 0% Deviation 100% Inspection

Types of Surveillance to select from:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot. Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure.

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed.

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis.

(i.e. monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Contractor Primary and Alternate POCs

Within 24 hours of contract award 1 Electronically

(Email)

Contracting Officer and Government POCs

Credentialing Information

Within one week of contract award 1 Electronically

(MS Excel)

Contracting Officer and Government POCs

Quality Control Plan Within two weeks of contract award 1 Electronically

(MS Word)

Contracting Officer and Government POCs

Two Keys minimum per CP Trailer

Upon government acceptance of CP Trailer

2 Physical JTF SPT BN Engineer Rep

Final Invoice w/contractor certification

(PWS 5.5)

Within two weeks of contract completion. 1 Electronically

(MS Word)

Contracting Officer and Government POCs

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

NOT APPLICABLE

Below are the descriptions and estimated annual labor hours for the requirements of this PWS based on historical data. These hours do not project actual requirements for the new contract, nor does it reflect hours required of subcontractors. The contractor is responsible for proposing the appropriate hours and labor mix to perform the requirements of this PWS. This data is provided for informational purposes only.

0BITEM

NAME

ESTIMATED QUANTITY

N/A N/A N/A N/A

TECHNICAL EXHIBIT 4

TRAILER REQUIREMENTS FOR NPS GROUND

To approve a trailer on park land, the NPS Division of Permits Management would need to know the weigh and over all dimensions of the proposed trailers. The trailers would need to fit on the sidewalks and leave enough room for passersby - at least 4ft -6ft.

The Mall gravel walkways weight limit should not exceed 60,000lbs. Ellipse trailers must be placed on protective flooring. Weight on the Washington Monument Ground should not exceed 10,000lbs.

With the exception of the mall, all trailers placed on sidewalk or grass should be placed on either flooring or plywood slabs to help distribute the weight. Please note plywood is not permitted to be set directly on the turf of the Ellipse or Washington Monument grounds.

The NPS would need to know how the cranes are set in place - cranes, rolled of trucks - to make sure they provide the correct resource protection measures.

All generators and light towers placed on National Park Service property will have to be encircled with some form of barrier. Bike rack, and/or some other form of fencing is sufficient. The B type fire extinguisher will also be required.

There are no specific requirements for it. US Secret Service only asks that they shall have access below the trailers, via a gate or by just removing a panel to conduct their screenings. I also confirmed that everything needs to be dry before the screening (no fuel on generators, no blue water in the porta johns, etc.).