Chiller Replacement
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12305B25R0005
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Kearneysville, West Virginia, United States
- Points of contact
-
- Kelly Wright kelly.wright@usda.gov (970) 851-3725
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking contractors to replace chiller systems at their Appalachian Fruit Research Station in Kearneysville, West Virginia through Solicitation 12305B25R0005. The procurement involves furnishing and installing two water-cooled chillers as the base requirement, with two optional line items for installing condenser water pumps and chilled water pumps. Contractors must attend one of two mandatory site visits scheduled for June 16, 2025 at 1:00 PM EST or June 17, 2025 at 10:00 AM EST, with registration required by June 12, 2025. The government will use a Lowest Priced Technically Acceptable (LPTA) evaluation methodology and requires offerors to submit technical proposals, documented experience with three federal contract references from the past four years, and bid bonds. The proposal due date has been extended to July 11, 2025, with the contract expected to be awarded without discussions.
This opportunity is designated as a total small business set-aside under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The contract value is estimated between $500,000 to $1,000,000 and will be structured as a firm-fixed-price agreement. The performance period is 90 days after notice to proceed, with optional line items remaining valid until October 31, 2025. Work will be performed at the USDA facility in Kearneysville, West Virginia, which houses both the Appalachian Fruit Research Station and the National Center for Cool & Cold Water Aquaculture. The project requires careful coordination with existing facility operations and compliance with Davis-Bacon Act prevailing wage requirements for Jefferson County, West Virginia.
Notice text
4 versions
Update #4 · Latest ·
Amendment 0002 Posted
Amendment 0001 Posted.
Cut off date and time for Request for Information (RFI) questions from offerors is 06/24/2024 at 5:00pm CST. Any RFI recevied after this date will not be accepted or responded.
Please find attached RFP.
Attn: Shawn Thomas 681-247-0488
USDA, ARS, Appalachian Fruit Research Station & National Center for Cool & Cold Water Aquaculture
2217 Wiltshire Rd
Kearneysville, WV 25430
TWO SITE VISIT DATES AVAILABLE (Must attend one of the two) June 16th, 2025 at 1:00pm local time EST or June 17, 2025 at 10:00am local time EST
(SITE VISIT ATTENDANCE AT ONE OF THE TWO DATES IS MANDATORY TO PROVIDE AN OFFER ON THIS SOLICATION)
If you wish to attend the site visit please send an email to kelly.wright@usda.gov and shawn.thomas@usda.gov with the title “12305B25R0005 Site Visit Registration” please include the name(s) of those attending, along with company information. Contractors must be registered to attend the site visit. If Contractors are not registered they will not be permitted on the site visit. The site visit registration deadline is June 12, 2025, any registration request received after June 12, 2025 will not be accepted.
Update #3 ·
Amendment 001 Posted.
Cut off date and time for Request for Information (RFI) questions from offerors is 06/24/2024 at 5:00pm CST. Any RFI recevied after this date will not be accepted or responded.
Please find attached RFP.
Attn: Shawn Thomas 681-247-0488
USDA, ARS, Appalachian Fruit Research Station & National Center for Cool & Cold Water Aquaculture
2217 Wiltshire Rd
Kearneysville, WV 25430
TWO SITE VISIT DATES AVAILABLE (Must attend one of the two) June 16th, 2025 at 1:00pm local time EST or June 17, 2025 at 10:00am local time EST
(SITE VISIT ATTENDANCE AT ONE OF THE TWO DATES IS MANDATORY TO PROVIDE AN OFFER ON THIS SOLICATION)
If you wish to attend the site visit please send an email to kelly.wright@usda.gov and shawn.thomas@usda.gov with the title “12305B25R0005 Site Visit Registration” please include the name(s) of those attending, along with company information. Contractors must be registered to attend the site visit. If Contractors are not registered they will not be permitted on the site visit. The site visit registration deadline is June 12, 2025, any registration request received after June 12, 2025 will not be accepted.
Update #2 ·
Cut off date and time for Request for Information (RFI) questions from offerors is 06/24/2024 at 5:00pm CST. Any RFI recevied after this date will not be accepted or responded.
Please find attached RFP.
Attn: Shawn Thomas 681-247-0488
USDA, ARS, Appalachian Fruit Research Station & National Center for Cool & Cold Water Aquaculture
2217 Wiltshire Rd
Kearneysville, WV 25430
TWO SITE VISIT DATES AVAILABLE (Must attend one of the two) June 16th, 2025 at 1:00pm local time EST or June 17, 2025 at 10:00am local time EST
(SITE VISIT ATTENDANCE AT ONE OF THE TWO DATES IS MANDATORY TO PROVIDE AN OFFER ON THIS SOLICATION)
If you wish to attend the site visit please send an email to kelly.wright@usda.gov and shawn.thomas@usda.gov with the title “12305B25R0005 Site Visit Registration” please include the name(s) of those attending, along with company information. Contractors must be registered to attend the site visit. If Contractors are not registered they will not be permitted on the site visit. The site visit registration deadline is June 12, 2025, any registration request received after June 12, 2025 will not be accepted.
Update #1 ·
Please find attached RFP.
Attn: Shawn Thomas 681-247-0488
USDA, ARS, Appalachian Fruit Research Station & National Center for Cool & Cold Water Aquaculture
2217 Wiltshire Rd
Kearneysville, WV 25430
TWO SITE VISIT DATES AVAILABLE (Must attend one of the two) June 16th, 2025 at 1:00pm local time EST or June 17, 2025 at 10:00am local time EST
(SITE VISIT ATTENDANCE AT ONE OF THE TWO DATES IS MANDATORY TO PROVIDE AN OFFER ON THIS SOLICATION)
If you wish to attend the site visit please send an email to kelly.wright@usda.gov and shawn.thomas@usda.gov with the title “12305B25R0005 Site Visit Registration” please include the name(s) of those attending, along with company information. Contractors must be registered to attend the site visit. If Contractors are not registered they will not be permitted on the site visit. The site visit registration deadline is June 12, 2025, any registration request received after June 12, 2025 will not be accepted.
Attachments
| File | Type | Posted |
|---|---|---|
| Sol_12305B25R0005_Amd_0002.pdf | ||
| Attachment 5 Amendment 0002 Questions and Answers 27JUN2025.pdf | ||
| Sol_12305B25R0005_Amd_0001.pdf | ||
| Attachment 2 Kearneysville Chiller Final Drawings.pdf | ||
| Site Visit Information.pdf | ||
| Attachment 1 Kearneysville Chiller Final Specifications.pdf | ||
| Attachment 3 Wage Determination WV20250037.pdf | ||
| Attachment 4 Schedule of Pricing (MS Excel Interactive Document).xlsx | XLSX spreadsheet | |
| Solicitation 12305B25R0005.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Chiller Replacement | Award Notice | |
| Chiller Replacement | Solicitation | |
| Replacement of Chillers, Kearneysville, WV | Pre-Solicitation |
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