CHILLER #8 MOTOR REPAIRS (Ames, IA)

The United States Department of Agriculture Agricultural Research Service (USDA ARS) National Centers for Animal Health is soliciting quotations for the repair of a YORK chiller motor (Model HP 1215, Serial # W20000379-EK) through Request for Quotation (RFQ) 1232SA26Q0310. The contractor must provide comprehensive motor repair services including transportation, diagnostics, disassembly, cleaning, electrical testing, rewinding, VPI treatment, bearing replacement, re-testing, and painting, with all work completed within 10 calendar days of pickup. The government will evaluate proposals using the lowest price technically acceptable (LPTA) evaluation criterion, meaning only the lowest-priced quotation will be assessed for technical acceptability, and if deemed unacceptable, evaluation will proceed sequentially to the next lowest-priced quotation. Potential contractors must submit written questions by March 26, 2026 at 12:00 p.m. Central Time, an organized site visit is scheduled for March 24, 2026 at 9:00 a.m. Central Time (RSVP required by March 23, 2026), and quotation submissions are due by April 6, 2026. Quotations must include pricing with SAM Unique Entity Identifier, acknowledgment of amendments, technical approach documentation describing capability and methodology, and past performance examples from three similar projects completed within the previous five years.

The solicitation was initially designated as a Total Small Business Set-Aside but was converted to an unrestricted procurement through Amendment 0001 effective March 23, 2026, allowing all responsible sources to submit quotations regardless of business size status. The estimated project value ranges between $100,000 and $250,000 on a firm fixed-price basis, with contract performance required within 30 calendar days after Notice to Proceed. Quotations exceeding $150,000 must provide a bid guarantee of at least 20 percent of the proposed price, and awards exceeding $35,000 require a Payment Bond, with awards exceeding $150,000 requiring both Payment and Performance Bonds. The work involves repair of a critical YORK centrifugal chiller motor essential to the facility's cooling capabilities for animal containment areas, laboratories, and offices. Performance of work will take place at the contractor's repair facility, with the motor located at the USDA National Centers for Animal Health facility at 1920 Dayton Avenue in Ames, Iowa 50010, and all contractor personnel must be U.S. citizens with valid identification who will check in daily at the facility's main gate.