Bulk Material Sampling and Analytical Laboratory Services Procurement
Closed Solicitation Posted
- Solicitation number
- SP800025R0005
- Agency
-
Defense Logistics Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency (DLA) is seeking a contractor to perform bulk material sampling and analytical laboratory services for the National Defense Stockpile. The solicitation, identified as SP8000-25-R-0005, is an Indefinite Delivery Indefinite Quantity (IDIQ) contract requiring the selected vendor to conduct physical and chemical property testing of materials entering government stockpiles. Contractors must be capable of sampling materials at government locations or vendor sites, with the ability to perform comprehensive analytical testing and deliver Certificates of Analysis (COAs) within 80 calendar days of the government's request. Proposals are due by May 16, 2025, at 11:59 PM EST, with the government reserving 10 calendar days to review and determine material acceptability. The evaluation will likely include past performance assessments, technical capabilities, and pricing competitiveness, with a focus on the contractor's ability to meet stringent sampling and testing requirements.
The contract is set aside for Women-Owned Small Businesses (WOSB) in the NAICS category 541990 for Professional, Scientific, and Technical Services. The total contract ceiling is approximately $754,800 for sampling services, with an additional $101,000 per year allocated for materials and consumables. Performance will occur across multiple strategic material storage depots, including locations in Scotia, NY; Hammond, IN; Hawthorne, NV; and Point Pleasant, WV. The base contract period runs from August 5, 2025, to August 4, 2026, with two potential one-year option periods. Task orders will specify detailed requirements, including material type, sampling location, and performance timeframes, with an estimated 5,200 analytical tests projected annually. Contractors must be ISO 17025 certified and comply with comprehensive environmental, safety, and occupational health management system guidelines.
Notice text
3 versions
Update #3 · Latest ·
Amendment 0002 to solicitation SP800025R0005 is to make the following changes:
- Correct the solicitation number on Amendment 0001 on the SF30 in Block 9A from SP470225R0005 to SP800025R0005.
- To extend the solicitation close date from Friday, May 16th 2025, at 11:59 PM to Monday, May 19th, 2025, at 12:00 PM EST.
****All other terms and conditions remain the same.
*******************************************************************
Amendment 0001 to the Solicitation.
The purpose of this Amendment 0001 to Solicitation SP8000-25-R-0005, is as follows:
a. Answers to the following questions posed by interested parties: see attachment SF30 Amendment 0001_SP800025R0005.pdf
*The following is updated to reflect corrections for section B.3 of the solicitation on page 6:
B.3 Schedule of Supplies and Services
Below CLINs are for the IDIQ contract CLINs structure only.
This is not for pricing proposal submission. Please fill out Attachment 1, Sampling and Analytical Lab Services Pricing Sheet.
CLIN X001 - Analytical Test Pricing:
Quantity: TBD at Task Order level
Unit Price: $________ (Fixed Price)
Total Estimated Cost: $________ (Quantity x Unit Price)
Price: $________ each year
• Description: Material testing
• Type: Fixed Price
• Estimated Tests: 5,200 per year
• Fixed Test Price: $ per test (FFP)
CLIN X002 - Sampling Services Pricing (Labor):
Quantity: 5,418 hours (Estimated) in total (for all 3 years)
Labor Rate: $________ /hour (Fixed Hourly Rate to be proposed)
Total Estimated Cost: $________ (Labor rate x Hours)
Ceiling Price: $754,800.00 (Not-to-Exceed) in total (for all 3 years)
• Description: Performs hands-on sampling and testing services
• Type: Time and Materials - Labor
• Estimated Hours: see pricing sheet for labor categories
• Fixed Hourly Rate: $/hour (fully burdened)
• Total Estimated Cost: hours x $/hour = $________
• Notes: Multiple personnel may bill under this category; qualifications specified in the PWS/SOW.
CLIN X003 - Travel Pricing
Estimated total yearly cost: $_______
Ceiling Price: $185,556.00 (Not-to-Exceed) each year
• Description: Travel to DLA facilities or vendor sites for sampling/testing services
• Type: T&M (Materials)
• Estimated Cost: $________ (based on anticipated trips, per diem, airfare, etc.)
• Ceiling Price: $________
• Notes: Pre-approval required for each trip according to GSA per diem rates.
b. A new pricing sheet is attached. Vendors are instructed to utilize Amendment 0001 pricing sheet and to disregard original pricing sheet posted as attachment # 1 with the solicitation.
Utilize: Attachment 1_Sampling and Analytical Lab Services Pricing Sheet_A1.xlsx
*************************************************************************
The contractor shall perform bulk sampling services of material in, or about to enter, the government's Stockpile. The contractor shall perform physical and chemical property analytical testing of the material for conformance to the government's specifications and other government requirements. Typically, the government will not know the material lot size, number of containers per lot, quantity of material in each container, number of lots per shipment, number of shipments per month until one ( 1) month before the material vendor begins delivery of material to the government. Each request for services under this Indefinite Delivery Indefinite Quantity (IDIQ) contract will be issued as a Task Order (TO). Each TO will specify the material, sampling location, expected timeframe, period of performance (POP), and whether analytical testing is required. Sampling may take place at a government location or prior to delivery at a material vendor or their upstream processing location. If analytical testing is included in the task order, the contactor shall take representative samples, perform the analysis, and deliver COAs to the government on numerous lots within eighty (80) calendar days of the government's request for the contractor's services, allowing the government a minimum often (10) calendar days to determine whether the material is acceptable or not, based on the CO As from the contractor.
Update #2 ·
Amendment 0001 to the Solicitation.
The purpose of this Amendment 0001 to Solicitation SP8000-25-R-0005, is as follows:
a. Answers to the following questions posed by interested parties: see attachment SF30 Amendment 0001_SP800025R0005.pdf
*The following is updated to reflect corrections for section B.3 of the solicitation on page 6:
B.3 Schedule of Supplies and Services
Below CLINs are for the IDIQ contract CLINs structure only.
This is not for pricing proposal submission. Please fill out Attachment 1, Sampling and Analytical Lab Services Pricing Sheet.
CLIN X001 - Analytical Test Pricing:
Quantity: TBD at Task Order level
Unit Price: $________ (Fixed Price)
Total Estimated Cost: $________ (Quantity x Unit Price)
Price: $________ each year
• Description: Material testing
• Type: Fixed Price
• Estimated Tests: 5,200 per year
• Fixed Test Price: $ per test (FFP)
CLIN X002 - Sampling Services Pricing (Labor):
Quantity: 5,418 hours (Estimated) in total (for all 3 years)
Labor Rate: $________ /hour (Fixed Hourly Rate to be proposed)
Total Estimated Cost: $________ (Labor rate x Hours)
Ceiling Price: $754,800.00 (Not-to-Exceed) in total (for all 3 years)
• Description: Performs hands-on sampling and testing services
• Type: Time and Materials - Labor
• Estimated Hours: see pricing sheet for labor categories
• Fixed Hourly Rate: $/hour (fully burdened)
• Total Estimated Cost: hours x $/hour = $________
• Notes: Multiple personnel may bill under this category; qualifications specified in the PWS/SOW.
CLIN X003 - Travel Pricing
Estimated total yearly cost: $_______
Ceiling Price: $185,556.00 (Not-to-Exceed) each year
• Description: Travel to DLA facilities or vendor sites for sampling/testing services
• Type: T&M (Materials)
• Estimated Cost: $________ (based on anticipated trips, per diem, airfare, etc.)
• Ceiling Price: $________
• Notes: Pre-approval required for each trip according to GSA per diem rates.
b. A new pricing sheet is attached. Vendors are instructed to utilize Amendment 0001 pricing sheet and to disregard original pricing sheet posted as attachment # 1 with the solicitation.
Utilize: Attachment 1_Sampling and Analytical Lab Services Pricing Sheet_A1.xlsx
*************************************************************************
The contractor shall perform bulk sampling services of material in, or about to enter, the government's Stockpile. The contractor shall perform physical and chemical property analytical testing of the material for conformance to the government's specifications and other government requirements. Typically, the government will not know the material lot size, number of containers per lot, quantity of material in each container, number of lots per shipment, number of shipments per month until one ( 1) month before the material vendor begins delivery of material to the government. Each request for services under this Indefinite Delivery Indefinite Quantity (IDIQ) contract will be issued as a Task Order (TO). Each TO will specify the material, sampling location, expected timeframe, period of performance (POP), and whether analytical testing is required. Sampling may take place at a government location or prior to delivery at a material vendor or their upstream processing location. If analytical testing is included in the task order, the contactor shall take representative samples, perform the analysis, and deliver COAs to the government on numerous lots within eighty (80) calendar days of the government's request for the contractor's services, allowing the government a minimum often (10) calendar days to determine whether the material is acceptable or not, based on the CO As from the contractor.
Update #1 ·
The contractor shall perform bulk sampling services of material in, or about to enter, the government's Stockpile. The contractor shall perform physical and chemical property analytical testing of the material for conformance to the government's specifications and other government requirements. Typically, the government will not know the material lot size, number of containers per lot, quantity of material in each container, number of lots per shipment, number of shipments per month until one ( 1) month before the material vendor begins delivery of material to the government. Each request for services under this Indefinite Delivery Indefinite Quantity (IDIQ) contract will be issued as a Task Order (TO). Each TO will specify the material, sampling location, expected timeframe, period of performance (POP), and whether analytical testing is required. Sampling may take place at a government location or prior to delivery at a material vendor or their upstream processing location. If analytical testing is included in the task order, the contactor shall take representative samples, perform the analysis, and deliver COAs to the government on numerous lots within eighty (80) calendar days of the government's request for the contractor's services, allowing the government a minimum often (10) calendar days to determine whether the material is acceptable or not, based on the CO As from the contractor.
Files
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Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Bulk Material Sampling and Analytical Laboratory Services Procurement | Pre-Solicitation |
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