Bulk Fuel Delivery Services
Closed Solicitation Posted
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- Solicitation number
- 375739
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 424710 Petroleum Bulk Stations and Terminals
- Place of performance
- Lead, South Dakota, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Fermi Research Alliance, LLC, on behalf of the Department of Energy's Fermi National Accelerator Laboratory, is soliciting quotes for bulk diesel fuel delivery services at the Sanford Underground Research Facility (SURF) in Lead, South Dakota. The procurement encompasses #2 ultra-low sulfur diesel fuel in both summer and winter blends, diesel exhaust fluid (DEF), grease tubes, and associated delivery charges under NAICS code 424710. This is a commercial, single-award contract with a firm fixed price structure and three option years, to be awarded to the responsible offeror whose offer is most advantageous to the Government. The evaluation will be based on stated criteria within the combined synopsis and solicitation, with award determination made on best value. Interested organizations must submit their capabilities and qualifications no later than 4:00 p.m. Central Standard Time on December 1, 2025, as this announcement constitutes the only solicitation and no written solicitation will be issued separately.
This procurement has no set-aside designation and represents an open competitive opportunity with no incumbent contractor identified. Estimated annual fuel quantities range from 4,700 to 23,500 gallons depending on the contract year, with smaller quantities of DEF (40-160 units) and grease tubes (6-24 cases) required annually over the five-year contract period. Delivery is assumed to be within a 60-mile radius of Lead, South Dakota, with provisions for both standard and emergency delivery options. Subcontractors must meet comprehensive Environment, Safety, and Health (ES&H) requirements specific to the SURF site, maintain DOT Hazardous Material Certification, and ensure staff hold appropriate South Dakota commercial driver's licenses for fuel delivery vehicles. All equipment and services will be delivered F.O.B. Fermi National Accelerator Laboratory in Batavia, Illinois, with freight prepaid by the contractor, and emergency deliveries must be completed within 12 hours of request.
Notice text
Request for Quote | Combined Synopsis and Solicitation for brand name or items equal to
Fermi Forward Discovery Group (FFDG) has a requirement for FDC BULK DIESEL FUEL DELIVERY SERVICES AT THE SURF SITE IN LEAD, SOUTH DAKOTA.
NAICS Code for this procurement is 424710.
Fermi Research Alliance, LLC Strategic Commercial Purchasing located in Batavia, Illinois is issuing a Request for Quote (RFQ) for a commercial, single award contract with 3 Option Years. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Fermi Research Alliance, LLC intends to award Firm Fixed Price (FFP) contract (S) to responsible offeror(s) whose offer conforms to the requirements stated in the solicitation and is most advantageous to the Government based on the criteria listed within this combined synopsis/solicitation.
Oral communications are not acceptable in response to this notice.
- #2 Ultra-low Diesel Fuel- Summer Blend (see, fill out pricing sheet for est. quantity and units)
- #2 Ultra-low Diesel Fuel- Winter Blend (see, fill out pricing sheet for est. quantity and units)
- Diesel Exhause Fluid (DEF) & Grease Tubes (see, fill out pricing sheet for est. quantity and units)
- Delivery Charges (see, fill out pricing sheet for est. quantity and units)
Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 1 DECEMBER 2025.Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.
- FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).
The following Representations must be completed and returned with your proposal.
- SARC – Subcontractor Annual Reps & Certs
- PUR-466 – Proposal Certifications
- PRICING SHEET
The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.
All contractual questions shall be directed to:
Cathleen E. Stadler
Procurement Specialist
630-840-2763
cstadler@fnal.gov
Files
| File | Type | Posted |
|---|---|---|
| SOW.pdf | ||
| SARC_Subcontractor Annual RepsCerts Rev 4.pdf | ||
| Pricing_Sheet_SD_Diesel_1002_2025.xlsx | XLSX spreadsheet | |
| PR 375739 Bulk Fuel Delivery Service.pdf | ||
| EXHIBI1.pdf | ||
| PUR-466_Proposal Certifications.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Bulk Fuel Delivery Service | Solicitation | |
| This notice | Solicitation | |
| RECOVERY - Bear Proof Trash Containers | Award Notice |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| LBNF/DUNE-US South Dakota Scaffolding Services | Fermi National Accelerator Laboratory | No set-aside |
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