PR 375739 Bulk Fuel Delivery Service.pdf

Fermi National Accelerator Laboratory

Procurement Department

Finance Section 630.840.2763 cstadler@fnal.gov

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Research Alliance, LLC for the U.S. Department of Energy Office of Science

REQUEST FOR PROPOSAL

Date: NOVEMBER 7, 2025

Request for Proposal #: RFP-375739-CES

Quotations Close:

1 DECEMBER 2025

4pm CT

ITEM QTY DESCRIPTION PRICE DEL. DATE

mailto:fermilab@fnal.gov

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

Request for Quote | Combined Synopsis and Solicitation for brand name or items equal to

Fermi Forward Discovery Group (FFDG) has a requirement for FDC BULK DIESEL FUEL DELIVERY

SERVICES AT THE SURF SITE IN LEAD, SOUTH DAKOTA.

NAICS Code for this procurement is 424710.

Fermi Research Alliance, LLC Strategic Commercial Purchasing located in Batavia, Illinois is issuing a Request for Quote (RFQ) for a commercial, single award contract with 3 Option Years. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Fermi Research Alliance, LLC intends to award Firm Fixed Price (FFP) contract (S) to responsible offeror(s) whose offer conforms to the requirements stated in the solicitation and is most advantageous to the Government based on the criteria listed within this combined synopsis/solicitation.

Oral communications are not acceptable in response to this notice.

1) #2 Ultra-low Diesel Fuel- Summer Blend (see, fill out pricing sheet for est. quantity and units)

2) #2 Ultra-low Diesel Fuel- Winter Blend (see, fill out pricing sheet for est. quantity and units)

3) Diesel Exhause Fluid (DEF) & Grease Tubes (see, fill out pricing sheet for est. quantity and units)

4) Delivery Charges (see, fill out pricing sheet for est. quantity and units)

Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 1 DECEMBER 2025.

Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.

• FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)

The above referenced terms and conditions are available on the Fermilab Business Services Web Site.

They are PDF Format and can be accessed at the following URL:

https://procurement.fnal.gov/terms-conditions/

FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).

The following Representations must be completed and returned with your proposal.

• SARC – Subcontractor Annual Reps & Certs

• PUR-466 – Proposal Certifications

• PRICING SHEET

The RFP response shall include a completed RFP page include a price, with a completed SARC and

PUR-466.

All contractual questions shall be directed to:

Cathleen E. Stadler Procurement Specialist 630-840-2763 cstadler@fnal.gov

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

COMPANY NAME__________________________

ADDRESS_______________________________

TERMS_____________FOB________________

SUBMITTED BY:__________________________

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS

QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT

NO. TBD WITH THE UNITED STATES DEPARTMENT OF

ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS

SHOULD BE SO INDICATED.

mailto:fermilab@fnal.gov https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:cstadler@fnal.gov

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

DATE SUBMITTED: ________________________

Cathleen E. Stadler Procurement Specialist mailto:fermilab@fnal.gov