Bulk Fuel Delivery Service
Closed Solicitation Posted
- Solicitation number
- 375739
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 424710 Petroleum Bulk Stations and Terminals
- Place of performance
- Lead, South Dakota 57754, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Fermi Research Alliance, LLC, on behalf of the Department of Energy Fermi National Accelerator Laboratory, is soliciting quotes for bulk diesel fuel delivery services to support the Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) project at the Sanford Underground Research Facility (SURF) in Lead, South Dakota. The procurement encompasses #2 ultra-low sulfur diesel fuel in both summer and winter blends, diesel exhaust fluid (DEF), lithium grease tubes, delivery services, installation and monthly rental of two 1,500-gallon double-walled storage tanks with secondary containment, two 12-volt pump packages, and optional solar pump equipment. The contractor must meet comprehensive environmental, safety, and health (ES&H) requirements in compliance with 10 CFR Part 851 and 29 CFR 1910 OSHA standards, maintain DOT hazardous materials certification, provide South Dakota-licensed drivers, and conduct regular scheduled and emergency deliveries within 12 hours of request. Award will be made to the responsible offeror whose proposal is most advantageous to the Government based on comparative evaluation of pricing for fuel, DEF, grease, delivery charges, and equipment rental across all contract years. The quotation deadline is April 16, 2026, at 4:00 p.m. Central Standard Time, and this combined synopsis/solicitation constitutes the only solicitation notice; no written RFP will be issued separately.
This solicitation includes no set-aside designation and does not identify any current contractors or incumbents. No specific budget range or award value is stated in the solicitation materials; pricing will be determined competitively based on offerors' cost submissions on the required pricing sheet using snapshot wholesale pricing and annual escalation markups across the base year plus three option years. The contract is structured as a Firm Fixed Price, single-award commercial services procurement under NAICS Code 424710 (Petroleum Bulk Stations and Terminals) with an estimated scope including approximately five contract years of fuel deliveries, ancillary fluids and supplies, and equipment rental services. All work will be performed at the SURF site in Lead, South Dakota, with equipment and services delivered FOB Fermilab in Batavia, Illinois, freight prepaid. Prospective offerors must submit completed pricing sheets, Subcontractor Annual Representations and Certifications (SARC), and Proposal Certifications (PUR-466) documenting compliance with all applicable federal certifications and representations by the April 16 deadline.
Notice text
Request for Quote Solicitation for brand name or items equal to
Fermi Forward Discovery Group (FFDG) has a requirement for FDC BULK DIESEL FUEL DELIVERY SERVICES AT THE SURF SITE IN LEAD, SOUTH DAKOTA.
NAICS Code for this procurement is 424710.
Fermi Research Alliance, LLC Strategic Commercial Purchasing located in Batavia, Illinois is issuing a Request for Quote (RFQ) for a commercial, single award contract with 3 Option Years. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Fermi Research Alliance, LLC intends to award Firm Fixed Price (FFP) contract to responsible offeror(s) whose offer conforms to the requirements stated in the solicitation and is most advantageous to the Government based on the criteria listed within this combined synopsis/solicitation.
Oral communications are not acceptable in response to this notice.
- #2 Ultra-low Diesel Fuel- Summer Blend (see, fill out pricing sheet for est. quantity and units)
- #2 Ultra-low Diesel Fuel- Winter Blend (see, fill out pricing sheet for est. quantity and units)
- Diesel Exhause Fluid (DEF) & Grease Tubes (see, fill out pricing sheet for est. quantity and units)
- Delivery Charges (see, fill out pricing sheet for est. quantity and units)
- Installation and monthly Rental of two 1500 gal. Tanks
- Two 12v Pumps
- Option 2 Solar Pumps
Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 16 APR 2026.Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.
- FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).
The following Representations must be completed and returned with your proposal.
- SARC – Subcontractor Annual Reps & Certs
- PUR-466 – Proposal Certifications
- PRICING SHEET
The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.
All contractual questions shall be directed to:
Cathleen E. Stadler
Procurement Specialist
630-840-2763
cstadler@fnal.gov
Files
| File | Type | Posted |
|---|---|---|
| SARC_Subcontractor Annual RepsCerts Rev 8.pdf | ||
| Pricing_Sheet_SD_Diesel_tanks_solar.xlsx | XLSX spreadsheet | |
| SOW_FDC Bulk Fuel Deliver_0324.pdf | ||
| EXHIBI1.pdf | ||
| PUR-466_Proposal Certifications_r5_10.14.25.pdf | ||
| PR 375739 Bulk Fuel Delivery Service 2.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Bulk Fuel Delivery Services | Solicitation | |
| RECOVERY - Bear Proof Trash Containers | Award Notice |
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