Behavioral Health Services Information System (BHSIS) - Small Business Sources Sought

Closed Solicitation Posted

This opportunity was awarded. See the award notice from .

Solicitation number
283-20-0556
Agency
Substance Abuse and Mental Health Services Administration Department of Health and Human Services
Responses due
Set-aside
Total Small Business

Opportunity facts

NAICS code
541990 All Other Professional, Scientific, and Technical Services
PSC
R499 Support- Professional: Other
Place of performance
USA

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

This solicitation seeks proposals to collect, manage, and analyze data from six major components that comprise the Behavioral Health Services Information System for the Substance Abuse and Mental Health Services Administration. Offerors must have experience with data integration and analysis to maintain inventories of substance abuse and mental health treatment facilities, conduct annual facility surveys, manage treatment admission and discharge records, collect mental health client data, and operate a behavioral health treatment services locator. Proposals are due by July 24, 2020 and will be evaluated based on technical approach, qualifications, and price. The period of performance is a one-year base period plus four one-year options starting September 15, 2020.

This requirement has been set aside for total small businesses. The primary NAICS code is 541511 and PSC code R425. The incumbent contractor is expected to provide transition assistance. The place of performance is within the United States and estimated total contract value including options is $50M. Key deliverables include monthly reports, annual surveys, and migration of IT systems to the cloud by December 2021.

Notice text

7 versions

As posted on SAM.gov.

Update #7 · Latest ·

AMENDMENT 5 - Response to question submitted.

Question: Can the Staffing Expertise Matrix and the Person Loading charts be included as Appendices and not counted toward the page count limit? Can we use 11x17 landscape for the expertise Matrix?

Answer: Staffing Expertise Matrix and Staff Loading Charts are included in the page count limit. Pages must be letter size (8.5 x 11 inches), but can be in landscape orientation.

Question: According to bidders’ question 33, the staff loading chart must be presented by hours, years, tasks, and subtasks for all personnel, subcontractors, consultants, and partners. Since there are 11 tasks, 25 subtasks, and 5 contract years, in order to be readable, this chart may be 25 pages long. Therefore, can the staff loading chart be included in an appendix and not counted toward the page limit for the technical proposal?

Answer: No.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 4 - Response to question submitted.

Question:  Does the contractor provide the software for the collection of the information?

Answer:  Yes, the contractor shall provide the computer assisted telephone interviewing (CATI) system. Please refer to Task2b, Task3a, Task3b, and Task3c in the PWS (Attachment 1a) for more detailed information.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 3 - Response to clarification submitted.

SAMHSA received a follow up question to Amendment 2 Q&As posted on July 9, 2020.

Question: The response to Question 32 indicates that resumes should be provided for all proposed staff. Can we assume this requirement does not include providing resumes for the significant number of on-call staff such as CATI call center agents who would not be individually named in the proposal?

Answer: Resumes for on-call staff such as CATI call center agents do not need to be submitted.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 2 - Response to Questions submitted.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 1 - Attachment 1d - Technical Documentation - was added to this solicitation.  It was not uploaded correctly at the original time of release.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

The collection and reporting of service and program data depend upon the capability of providers and State agencies to collect and report such data, and on the uniformity and standardization of data content within and across data reporters.  The major national source of service and program data is the Behavioral Health Services Information System (BHSIS), which is administered by SAMHSA’s Center for Behavioral Health Statistics and Quality (CBHSQ).

The purpose of this contract is to collect, manage, and analyze the data from the six (6) major inter-related components within the BHSIS contract. These include: 

  1. Inventory of Substance Abuse and Mental Health Treatment Facilities(I-TF) (This inventory system was formerly the Inventory of Behavioral Health Services (I-BHS).
  2. National Substance Use and Mental Health Services Survey (N-SUMHSS) (Pronounced: ‘n-sums’). This survey was previously two separate surveys know as National Mental Health Services Survey (N-MHSS) and National Survey of Substance Abuse Treatment Services (N-SSATS).  This facility survey is an annual survey of substance abuse and mental health treatment facilities listed on the I-TF.
  3. Treatment Episode Data Set (TEDS), a collection of substance abuse treatment admissions and discharges to publically-funded substance abuse treatment facilities.  
  4. Mental Health-Client Level Data (MH-CLD), collections of mental health client level data from publically-funded mental health treatment service facilities.
  5. Uniform Reporting System (URS) Tables required for Mental Health Block Grant application procedures, which represents data collection efforts in coordination with CMHS Mental Health Block Grant program data needs.
  6. Behavioral Health Treatment Services Locator - The N-SUMHSS data is used to populate the Locator. The Locator is a confidential and anonymous source of information for persons seeking treatment facilities in the United States or U.S. Territories for substance use/addiction and/or mental health problems.
Update #6 ·

AMENDMENT 4 - Response to question submitted.

Question:  Does the contractor provide the software for the collection of the information?

Answer:  Yes, the contractor shall provide the computer assisted telephone interviewing (CATI) system. Please refer to Task2b, Task3a, Task3b, and Task3c in the PWS (Attachment 1a) for more detailed information.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 3 - Response to clarification submitted.

SAMHSA received a follow up question to Amendment 2 Q&As posted on July 9, 2020.

Question: The response to Question 32 indicates that resumes should be provided for all proposed staff. Can we assume this requirement does not include providing resumes for the significant number of on-call staff such as CATI call center agents who would not be individually named in the proposal?

Answer: Resumes for on-call staff such as CATI call center agents do not need to be submitted.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 2 - Response to Questions submitted.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 1 - Attachment 1d - Technical Documentation - was added to this solicitation.  It was not uploaded correctly at the original time of release.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

The collection and reporting of service and program data depend upon the capability of providers and State agencies to collect and report such data, and on the uniformity and standardization of data content within and across data reporters.  The major national source of service and program data is the Behavioral Health Services Information System (BHSIS), which is administered by SAMHSA’s Center for Behavioral Health Statistics and Quality (CBHSQ).

The purpose of this contract is to collect, manage, and analyze the data from the six (6) major inter-related components within the BHSIS contract. These include: 

  1. Inventory of Substance Abuse and Mental Health Treatment Facilities(I-TF) (This inventory system was formerly the Inventory of Behavioral Health Services (I-BHS).
  2. National Substance Use and Mental Health Services Survey (N-SUMHSS) (Pronounced: ‘n-sums’). This survey was previously two separate surveys know as National Mental Health Services Survey (N-MHSS) and National Survey of Substance Abuse Treatment Services (N-SSATS).  This facility survey is an annual survey of substance abuse and mental health treatment facilities listed on the I-TF.
  3. Treatment Episode Data Set (TEDS), a collection of substance abuse treatment admissions and discharges to publically-funded substance abuse treatment facilities.  
  4. Mental Health-Client Level Data (MH-CLD), collections of mental health client level data from publically-funded mental health treatment service facilities.
  5. Uniform Reporting System (URS) Tables required for Mental Health Block Grant application procedures, which represents data collection efforts in coordination with CMHS Mental Health Block Grant program data needs.
  6. Behavioral Health Treatment Services Locator - The N-SUMHSS data is used to populate the Locator. The Locator is a confidential and anonymous source of information for persons seeking treatment facilities in the United States or U.S. Territories for substance use/addiction and/or mental health problems.
Update #5 ·

AMENDMENT 3 - Response to clarification submitted.

SAMHSA received a follow up question to Amendment 2 Q&As posted on July 9, 2020.

Question: The response to Question 32 indicates that resumes should be provided for all proposed staff. Can we assume this requirement does not include providing resumes for the significant number of on-call staff such as CATI call center agents who would not be individually named in the proposal?

Answer: Resumes for on-call staff such as CATI call center agents do not need to be submitted.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 2 - Response to Questions submitted.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 1 - Attachment 1d - Technical Documentation - was added to this solicitation.  It was not uploaded correctly at the original time of release.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

The collection and reporting of service and program data depend upon the capability of providers and State agencies to collect and report such data, and on the uniformity and standardization of data content within and across data reporters.  The major national source of service and program data is the Behavioral Health Services Information System (BHSIS), which is administered by SAMHSA’s Center for Behavioral Health Statistics and Quality (CBHSQ).

The purpose of this contract is to collect, manage, and analyze the data from the six (6) major inter-related components within the BHSIS contract. These include: 

  1. Inventory of Substance Abuse and Mental Health Treatment Facilities(I-TF) (This inventory system was formerly the Inventory of Behavioral Health Services (I-BHS).
  2. National Substance Use and Mental Health Services Survey (N-SUMHSS) (Pronounced: ‘n-sums’). This survey was previously two separate surveys know as National Mental Health Services Survey (N-MHSS) and National Survey of Substance Abuse Treatment Services (N-SSATS).  This facility survey is an annual survey of substance abuse and mental health treatment facilities listed on the I-TF.
  3. Treatment Episode Data Set (TEDS), a collection of substance abuse treatment admissions and discharges to publically-funded substance abuse treatment facilities.  
  4. Mental Health-Client Level Data (MH-CLD), collections of mental health client level data from publically-funded mental health treatment service facilities.
  5. Uniform Reporting System (URS) Tables required for Mental Health Block Grant application procedures, which represents data collection efforts in coordination with CMHS Mental Health Block Grant program data needs.
  6. Behavioral Health Treatment Services Locator - The N-SUMHSS data is used to populate the Locator. The Locator is a confidential and anonymous source of information for persons seeking treatment facilities in the United States or U.S. Territories for substance use/addiction and/or mental health problems.
Update #4 ·

AMENDMENT 2 - Response to Questions submitted.

There is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 1 - Attachment 1d - Technical Documentation - was added to this solicitation.  It was not uploaded correctly at the original time of release.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

The collection and reporting of service and program data depend upon the capability of providers and State agencies to collect and report such data, and on the uniformity and standardization of data content within and across data reporters.  The major national source of service and program data is the Behavioral Health Services Information System (BHSIS), which is administered by SAMHSA’s Center for Behavioral Health Statistics and Quality (CBHSQ).

The purpose of this contract is to collect, manage, and analyze the data from the six (6) major inter-related components within the BHSIS contract. These include: 

  1. Inventory of Substance Abuse and Mental Health Treatment Facilities(I-TF) (This inventory system was formerly the Inventory of Behavioral Health Services (I-BHS).
  2. National Substance Use and Mental Health Services Survey (N-SUMHSS) (Pronounced: ‘n-sums’). This survey was previously two separate surveys know as National Mental Health Services Survey (N-MHSS) and National Survey of Substance Abuse Treatment Services (N-SSATS).  This facility survey is an annual survey of substance abuse and mental health treatment facilities listed on the I-TF.
  3. Treatment Episode Data Set (TEDS), a collection of substance abuse treatment admissions and discharges to publically-funded substance abuse treatment facilities.  
  4. Mental Health-Client Level Data (MH-CLD), collections of mental health client level data from publically-funded mental health treatment service facilities.
  5. Uniform Reporting System (URS) Tables required for Mental Health Block Grant application procedures, which represents data collection efforts in coordination with CMHS Mental Health Block Grant program data needs.
  6. Behavioral Health Treatment Services Locator - The N-SUMHSS data is used to populate the Locator. The Locator is a confidential and anonymous source of information for persons seeking treatment facilities in the United States or U.S. Territories for substance use/addiction and/or mental health problems.
Update #3 ·

AMENDMENT 2 - Response to Questions submitted.

Ther is no change in submission date.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

AMENDMENT 1 - Attachment 1d - Technical Documentation - was added to this solicitation.  It was not uploaded correctly at the original time of release.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

The collection and reporting of service and program data depend upon the capability of providers and State agencies to collect and report such data, and on the uniformity and standardization of data content within and across data reporters.  The major national source of service and program data is the Behavioral Health Services Information System (BHSIS), which is administered by SAMHSA’s Center for Behavioral Health Statistics and Quality (CBHSQ).

The purpose of this contract is to collect, manage, and analyze the data from the six (6) major inter-related components within the BHSIS contract. These include: 

  1. Inventory of Substance Abuse and Mental Health Treatment Facilities(I-TF) (This inventory system was formerly the Inventory of Behavioral Health Services (I-BHS).
  2. National Substance Use and Mental Health Services Survey (N-SUMHSS) (Pronounced: ‘n-sums’). This survey was previously two separate surveys know as National Mental Health Services Survey (N-MHSS) and National Survey of Substance Abuse Treatment Services (N-SSATS).  This facility survey is an annual survey of substance abuse and mental health treatment facilities listed on the I-TF.
  3. Treatment Episode Data Set (TEDS), a collection of substance abuse treatment admissions and discharges to publically-funded substance abuse treatment facilities.  
  4. Mental Health-Client Level Data (MH-CLD), collections of mental health client level data from publically-funded mental health treatment service facilities.
  5. Uniform Reporting System (URS) Tables required for Mental Health Block Grant application procedures, which represents data collection efforts in coordination with CMHS Mental Health Block Grant program data needs.
  6. Behavioral Health Treatment Services Locator - The N-SUMHSS data is used to populate the Locator. The Locator is a confidential and anonymous source of information for persons seeking treatment facilities in the United States or U.S. Territories for substance use/addiction and/or mental health problems.
Update #2 ·

AMENDMENT 1 - Attachment 1d - Technical Documentation - was added to this solicitation.  It was not uploaded correctly at the original time of release.

-------------------------------------------------------------------------------------------------------------------------------------------------------------

The collection and reporting of service and program data depend upon the capability of providers and State agencies to collect and report such data, and on the uniformity and standardization of data content within and across data reporters.  The major national source of service and program data is the Behavioral Health Services Information System (BHSIS), which is administered by SAMHSA’s Center for Behavioral Health Statistics and Quality (CBHSQ).

The purpose of this contract is to collect, manage, and analyze the data from the six (6) major inter-related components within the BHSIS contract. These include: 

  1. Inventory of Substance Abuse and Mental Health Treatment Facilities(I-TF) (This inventory system was formerly the Inventory of Behavioral Health Services (I-BHS).
  2. National Substance Use and Mental Health Services Survey (N-SUMHSS) (Pronounced: ‘n-sums’). This survey was previously two separate surveys know as National Mental Health Services Survey (N-MHSS) and National Survey of Substance Abuse Treatment Services (N-SSATS).  This facility survey is an annual survey of substance abuse and mental health treatment facilities listed on the I-TF.
  3. Treatment Episode Data Set (TEDS), a collection of substance abuse treatment admissions and discharges to publically-funded substance abuse treatment facilities.  
  4. Mental Health-Client Level Data (MH-CLD), collections of mental health client level data from publically-funded mental health treatment service facilities.
  5. Uniform Reporting System (URS) Tables required for Mental Health Block Grant application procedures, which represents data collection efforts in coordination with CMHS Mental Health Block Grant program data needs.
  6. Behavioral Health Treatment Services Locator - The N-SUMHSS data is used to populate the Locator. The Locator is a confidential and anonymous source of information for persons seeking treatment facilities in the United States or U.S. Territories for substance use/addiction and/or mental health problems.
Update #1 ·

The collection and reporting of service and program data depend upon the capability of providers and State agencies to collect and report such data, and on the uniformity and standardization of data content within and across data reporters.  The major national source of service and program data is the Behavioral Health Services Information System (BHSIS), which is administered by SAMHSA’s Center for Behavioral Health Statistics and Quality (CBHSQ).

The purpose of this contract is to collect, manage, and analyze the data from the six (6) major inter-related components within the BHSIS contract. These include: 

  1. Inventory of Substance Abuse and Mental Health Treatment Facilities(I-TF) (This inventory system was formerly the Inventory of Behavioral Health Services (I-BHS).
  2. National Substance Use and Mental Health Services Survey (N-SUMHSS) (Pronounced: ‘n-sums’). This survey was previously two separate surveys know as National Mental Health Services Survey (N-MHSS) and National Survey of Substance Abuse Treatment Services (N-SSATS).  This facility survey is an annual survey of substance abuse and mental health treatment facilities listed on the I-TF.
  3. Treatment Episode Data Set (TEDS), a collection of substance abuse treatment admissions and discharges to publically-funded substance abuse treatment facilities.  
  4. Mental Health-Client Level Data (MH-CLD), collections of mental health client level data from publically-funded mental health treatment service facilities.
  5. Uniform Reporting System (URS) Tables required for Mental Health Block Grant application procedures, which represents data collection efforts in coordination with CMHS Mental Health Block Grant program data needs.
  6. Behavioral Health Treatment Services Locator - The N-SUMHSS data is used to populate the Locator. The Locator is a confidential and anonymous source of information for persons seeking treatment facilities in the United States or U.S. Territories for substance use/addiction and/or mental health problems.

Attachments

File Type Posted
283-20-0556 Amendment 2.pdf PDF
RFP 283-20-0556 Attachment 1d_Technical Documentation.docx DOCX document
RFP 283-20-0556 Attachment 14_IT Total Estimated Cost Sheet.xls XLS spreadsheet
RFP 283-20-0556 Attachment 5_Privacy_Act_System_Notice_09-30-0049.pdf PDF
RFP 283-20-0556 Attachment 17_HHS Section 508 Evaluation Template.docx DOCX document
RFP 283-20-0556 Attachment 10_Contact Points.docx DOCX document
RFP 283-20-0556 Attachment 1b_General Requirements.docx DOCX document
RFP 283-20-0556 Attachment 3_Voucher Review Sheet.docx DOCX document
RFP 283-20-0556 Attachment 7_Proposal Intent Response Form.docx DOCX document
RFP 283-20-0556 Attachment 8_Packaging and Delivery of Proposals via eCPS.docx DOCX document
283-20-0556 RFP Cover Letter.pdf PDF
RFP 283-20-0556 Attachment 13_Breakdown_Estimated_Costs rev.docx DOCX document
RFP 283-20-0556 Attachment 4_Billing Instructions.docx DOCX document
RFP 283-20-0556 Attachment 9_Government Notice for Handling Proposals.docx DOCX document
RFP 283-20-0556 Attachment 1c_Deliverables.docx DOCX document
RFP 283-20-0556 Attachment 2_QASP.docx DOCX document
RFP 283-20-0556 Attachment 11 and 12_Client Letter and Contractor_Perf_Form.docx DOCX document
RFP 283-20-0556 Attachment 1a_PWS.docx DOCX document
RFP 283-20-0556 Attachment 16_Sealed Proposal Cover Page and Instructions.docx DOCX document
RFP 283-20-0556 Attachment 6_Disclosure of Lobbying Activities.docx DOCX document
283-20-0556 BHSIS RFP.docx DOCX document
RFP 283-20-0556 Attachment 15_Summary of Cost and Hours Spreadsheet.xlsx XLSX spreadsheet
Show all 22

Notice history

Notice Type Posted
Behavioral Health Services Information System (BHSIS) Award Award Notice
Behavioral Health Services Information System (BHSIS) - Small Business Sources Sought This notice · Latest solicitation Solicitation
Behavioral Health Services Information System (BHSIS) - Small Business Sources Sought Original Pre-Solicitation

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