RFP 283-20-0556 Attachment 13_Breakdown_Estimated_Costs rev.docx
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- Attached to
- Behavioral Health Services Information System (BHSIS) - Small Business Sources Sought Federal contract opportunity
- Solicitation number
- 283-20-0556
About this file
This document provides templates for offerors to use in responding to Request for Proposal 283-20-0556 for the Behavioral Health Services Information System contract. The templates require detailed cost breakdowns by task and year for the base year and any option years. Cost elements must be identified for direct labor by labor category and hourly rates, fringe benefits, overhead, and other direct costs including reproduction, telephone, supplies, subcontracts, consultants, and travel. Indirect cost rates and fee percentages are also to be applied to the appropriate cost bases. Labor hours must be shown for all labor categories. Templates are provided for both a task-by-year breakdown and a roll-up summary by year. The related federal contract opportunity notice seeks sources for the collection, management and analysis of data from six major components that support SAMHSA's Behavioral Health Services Information System.
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Text version
RFP No. 283-20-0556 Attachment 13: Breakdown of Estimated Cost (Plus Fee) & Labor Hours
BREAKDOWN OF PROPOSED ESTIMATED COST (PLUS FEE) AND LABOR HOURS
INSTRUCTIONS FOR USE OF THE FORMAT
1. Refer to Business Proposal Instructions, Section L of this solicitation. The Instructions contain the requirements for proper submission of cost/price data which must be adhered to.
2. This format has been prepared as a universal guideline for all solicitations issued by the Substance Abuse and Mental Health Services Administration. It may require amending to meet the specific requirements of this solicitation. For example, this solicitation may require the submission of cost/price data for three years listed on this form. (See Section F.1, Period of Performance, for the estimated duration of this project.) If this solicitation is phased, identify each phase in addition to each year. Total each year, phase, and sub-element.
3. This format must be used to submit the breakdown of all proposed estimated cost elements. List each cost element and sub-element for direct costs, indirect costs and fee, if applicable. In addition, provide detailed calculations for all items. For example:
a. For all personnel, list the name, title, rate per hour and number of hours proposed. If a pool of personnel is proposed, list the composition of the pool and how the cost proposed was calculated. List the factor used for prorating Year One and the escalation rate applied between years.
Offeror's proposal should be stated in the same terms as will be used to account for and record direct labor under a contract (i.e. percentage of effort is used for most faculty and professional employees at educational institutions). If percentages of effort are used, the basis to which such percentages are applied must also be submitted by the offeror. The attached format should be revised to accommodate direct labor proposed as a percentage of effort.
b. For all materials, supplies, and other direct costs, list all unit prices, etc., to detail how the calculations were made.
c. For all indirect costs, list the rates applied and the base the rate is applied to.
d. For all travel, list the specifics for each trip.
e. For any subcontract proposed, submit a separate breakdown format.
f. Justification for the need of some cost elements may be listed as an attachment, i.e., special equipment, above average consultant fees, etc.
4. If the Government has provided "uniform pricing assumptions" for this solicitation, the offeror must comply with and identify each item.
BREAKDOWN OF PROPOSED ESTIMATED COST (PLUS FEE) AND LABOR HOURS
Detailed Cost Breakdown by Task by Year: For EACH year of the contract, provide detailed cost breakdown for EACH core task and EACH optional task identified in the PWS. An example of the detailed cost breakdown format is shown below.
BASE YEAR
Cost Element
| Core Task 1 |
| Core Task 2 |
| Sum – Core Tasks |
| Opt. Task 3 |
| Opt. Task 4 |
| TOTAL – |
Core and Opt. Tasks
| Direct Labor |
| Rate |
| Hrs |
| Cost |
| Hrs |
| Cost |
| Hrs |
| Cost |
| Hrs |
| Cost |
| Hrs |
| Cost |
| Hrs |
| Cost |
Labor Category 1 - Title & Name Labor Category 2 – Title & Name Labor Category 3 – Title & Name
Direct Labor
| # |
| $ |
| Fringe Benefits (if applicable) |
| % |
Total Labor & Fringe
| Overhead (if applicable) |
| % |
Total Labor
Other Direct Costs
Reproduction
Telephone
Supplies
Subcontracts (separate line and name each) (subs proposal attached)
Consultants (have a breakdown of fee attached, breakdown by task by year)
Travel (have breakdown of travel attached, breakdown by task, by year)
Total ODC’s
Subtotal of Total Labor & ODC’s
| G&A |
| % |
Subtotal **
| Base Fee (%calculated against subtotal **) |
| % |
| Award Fee(%calculated against subtotal **) |
| % |
Total Estimated Costs
Detailed Cost Breakdown by Year: In addition to the cost breakdown by TASK by YEAR, provide a roll-up summary of costs for all years of the contract. An example is shown below.
Cost Element
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| TOTAL - ALL YEARS |
| Direct Labor |
| Rate |
| Hrs |
| Cost |
| Hrs |
| Cost |
| Hrs |
| Cost |
| Hrs |
| Cost |
| Hrs |
| Cost |
| Hrs |
| Cost |
Labor Category 1 - Title & Name Labor Category 2 – Title & Name Labor Category 3 – Title & Name
Direct Labor
| # |
| $ |
| Fringe Benefits (if applicable) |
| % |
Total Labor & Fringe
| Overhead (if applicable) |
| % |
Total Labor
Other Direct Costs
Reproduction
Telephone
Supplies
Subcontracts (separate line and name each) (subs proposal attached)
Consultants (have a breakdown of fee attached, breakdown by task by year)
Travel (have breakdown of travel attached, breakdown by task, by year)
Total ODC’s
Subtotal of Total Labor & ODC’s
| G&A |
| % |
Subtotal **
| Base Fee (%calculated against subtotal **) |
| % |
| Award Fee(%calculated against subtotal **) |
| % |
Total Estimated Costs
Cost Element
| Year 1 |
| Year 2 |
| Year 3 |
| Year 4 |
| Year 5 |
| Total |
Direct Labor
Labor Category - Title & Name Project Director Writer Conference Manager
| Rate & Hours each year |
| $ |
| Direct Labor Cost |
| Total hrs |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| Fringe Benefits (if applicable) |
| % |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Total Labor & Fringe
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| Overhead (if applicable) |
| % |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Total Labor Costs
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Other Direct Costs
Reproduction
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Telephone
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Supplies
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Subcontracts (separate line and name each) (subs proposal attached)
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Consultants (have a breakdown of fee attached, breakdown by task by year)
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Travel (have breakdown of travel attached, breakdown by task, by year)
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Total ODC’s
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Subtotal of Total Labor & ODC’s
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| G&A |
| % |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Subtotal **
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| Base Fee (%calculated against subtotal **) |
| % |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| Award Fee(%calculated against subtotal **) |
| % |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Total Estimated Costs
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
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