Automatic Door Maintenance and Repair Services

Amendment #1 to this Combine Synopsis/Solicitation is to incorporate site visit information scheduled for 13 August 2023. Participation in the site visit is not required, but highly recommended. As a result of the site visit, the Q&A window and solicitation due date have been extended. See section (xv) below for site visit information.  No other changes have been made to this solicitation. 

AFTC/PZIOB Directorate of Contracting, 5 South Wolfe Avenue, Edwards AFB, CA 93524

SUBJECT:  Automatic Doors Maintenance – Combine Synopsis/Solicitation

REF NO.:  FA9301-23-Q-0017

(i) This is a combined synopsis/solicitation (hereafter referred to as “solicitation”) for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.  

(ii) Solicitation Number: FA9301-23-Q-0017 *This solicitation is issued as a Request for Quote (RFQ)

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2023-04, DPN 20230720, DAFAC 2023-0707.

(iv)  THIS REQUIRMENT WILL BE: 100% Full and Open Competition. The North American Industry Classification System (NAICS) number for this acquisition is 238290 with a size standard of $22M. The applicable Product Service Code (PSC) is Z1QA, Maintenance Of Restoration Of Real Property (Public Or Private).

(v) Contract Line Item Number (CLIN) Nomenclature- The following services are required for each year of contract services, and are provided as an example of the CLIN structure. SEE MODEL CONTRACT/SOLICITATION for more information:

CLIN X001: Quarterly PMI Services

CLIN X002: Service Calls

CLIN X003: Emergency Service Calls

CLIN X004: Over & Above Service/Repairs (Not to Exceed $15,000 per year)

(vi) Description: The Air Force Test Center (AFTC), 412th Test Wing Civil Engineering (412 CE/CEOES), Edwards AFB, CA requires management, tools, supplies, equipment, transportation, parts, and labor necessary to inspect, maintain, and repair all Automatic Doors attached to facilities (real property) located throughout Edwards Air Force Base (EAFB) and Air Force Research Lab (AFRL).

(vii) The anticipated contract will a Firm-Fixed-Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) five (5) year contract. The initial task year period of performance is 01 October 2023 – 30 September 2024.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial applies to this acquisition.

(ix) The provision at 52.212-2 -- Evaluation -- Commercial Items applies to this acquisition. Please see below for addendum:

ADDENDUM to FAR 52.212-2

Basis For Contract Award: This will be awarded to the Lowest Price Technically Acceptable Offeror. Quotes will be reviewed in sequence with the lowest priced offer being evaluated first. The Contracting Officer’s Representative (COR) will evaluate the quote to determine technical acceptability on an acceptable/unacceptable basis. If a quote fails, it will be determined to be not technically acceptable, and the next quote will be evaluated. If the initial lowest price is found to be technically acceptable, evaluation stops, and award will be made to that vendor. Only one award will be made under this solicitation.

Additional Instructions: Part I – Offeror Quotation – Submit by email (1) virus free electronic copy in .pdf, utilizing the model contract CLIN structure in attachment-4.

Part II – Technical Capability - Submit by email (1) virus free electronic copy in .pdf or Microsoft Word or Excel.

a. Technical capability document must address the PWS and the offerors ability to meet the requirements outlined. The offeror shall provide the information/documentation required IAW section 1.10 and section 4.2.1 of the PWS to be considered “technically acceptable”.

If the qualification is found technically unacceptable, quote evaluation stops, and the Government will begin evaluating the quote of the next higher-priced vendor. If the qualification provided meets the requirement, then the vendor will be deemed technically acceptable.

(x) Vendors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its quote.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii) Additional Contract Requirement or Terms and Conditions: See model contract (Attachment-4)

(xiv) Defense Priorities and Allocation System (DPAS): N/A

(xv) IMPORTANT - A site visit will be scheduled on 13 September at 01:30 PM, participation in the site visit is not mandatory; however, it is highly encouraged to help offerors understand the full scope and scale of the requirement. Each contractor may send up to two participants. Each participant must be cleared by Security Forces in order to attend. To register for the site visit send the following information to Ms. Alejandra Negrete and Mrs. Jillian Marroquin (contact information below) no later than 12 September at 4:00 PM PDT. Late submittals to this due date/time for attendance will not be guaranteed access to the site visit. Upon receipt of the following needed information, Ms. Negrete and Mrs. Marroquin and  will provide additional details to site visit attendees:
Last Name
First Name
Date of Birth
Driver’s License Number
Driver’s License State
Last 4 of Social Security Number
U.S Citizen - yes or no

Vendor quotes are due by 21 September 2023 at 4:00 PM PDT, and shall be submitted via email to Ms. Alejandra Negrete alejandra.negrete@us.af.mil and Mrs. Jillian R. Marroquin jillian.marroquin@us.af.mil; No late quotations will be accepted.

(xvi) Primary Point of Contact: Alejandra Negrete, Contract Specialist at alejanda.negrete@us.af.mil

Secondary Point of Contact: Jillian R. Marroquin, Contracting Officer at jillian.marroquin@us.af.mil

Any Questions regarding this solicitation are due on or before 14 September 2023 by 4:00pm PDT (16 August 2023-14 September 2023 is referred to as the Q&A Window). No questions submitted after this deadline will be considered. All Questions submitted within the Q&A window will be answered and posted as an amendment to this Solicitation on or before 18 September 2023.

AFTC/PZIOB Directorate of Contracting, 5 South Wolfe Avenue, Edwards AFB, CA 93524

SUBJECT:  Automatic Doors Maintenance – Combine Synopsis/Solicitation

REF NO.:  FA9301-23-Q-0017

(i) This is a combined synopsis/solicitation (hereafter referred to as “solicitation”) for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.  

(ii) Solicitation Number: FA9301-23-Q-0017 *This solicitation is issued as a Request for Quote (RFQ)

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2023-04, DPN 20230720, DAFAC 2023-0707.

(iv)  THIS REQUIRMENT WILL BE: 100% Full and Open Competition. The North American Industry Classification System (NAICS) number for this acquisition is 238290 with a size standard of $22M. The applicable Product Service Code (PSC) is Z1QA, Maintenance Of Restoration Of Real Property (Public Or Private).

(v) Contract Line Item Number (CLIN) Nomenclature- The following services are required for each year of contract services, and are provided as an example of the CLIN structure. SEE MODEL CONTRACT/SOLICITATION for more information:

CLIN X001: Quarterly PMI Services

CLIN X002: Service Calls

CLIN X003: Emergency Service Calls

CLIN X004: Over & Above Service/Repairs (Not to Exceed $15,000 per year)

(vi) Description: The Air Force Test Center (AFTC), 412th Test Wing Civil Engineering (412 CE/CEOES), Edwards AFB, CA requires management, tools, supplies, equipment, transportation, parts, and labor necessary to inspect, maintain, and repair all Automatic Doors attached to facilities (real property) located throughout Edwards Air Force Base (EAFB) and Air Force Research Lab (AFRL).

(vii) The anticipated contract will a Firm-Fixed-Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) five (5) year contract. The initial task year period of performance is 01 October 2023 – 30 September 2024.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial applies to this acquisition.

(ix) The provision at 52.212-2 -- Evaluation -- Commercial Items applies to this acquisition. Please see below for addendum:

ADDENDUM to FAR 52.212-2

Basis For Contract Award: This will be awarded to the Lowest Price Technically Acceptable Offeror. Quotes will be reviewed in sequence with the lowest priced offer being evaluated first. The Contracting Officer’s Representative (COR) will evaluate the quote to determine technical acceptability on an acceptable/unacceptable basis. If a quote fails, it will be determined to be not technically acceptable, and the next quote will be evaluated. If the initial lowest price is found to be technically acceptable, evaluation stops, and award will be made to that vendor. Only one award will be made under this solicitation.

Additional Instructions: Part I – Offeror Quotation – Submit by email (1) virus free electronic copy in .pdf, utilizing the model contract CLIN structure in attachment-4.

Part II – Technical Capability - Submit by email (1) virus free electronic copy in .pdf or Microsoft Word or Excel.

a. Technical capability document must address the PWS and the offerors ability to meet the requirements outlined. The offeror shall provide the information/documentation required IAW section 1.10 and section 4.2.1 of the PWS to be considered “technically acceptable”.

If the qualification is found technically unacceptable, quote evaluation stops, and the Government will begin evaluating the quote of the next higher-priced vendor. If the qualification provided meets the requirement, then the vendor will be deemed technically acceptable.

(x) Vendors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its quote.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii) Additional Contract Requirement or Terms and Conditions: See model contract (Attachment-4)

(xiv) Defense Priorities and Allocation System (DPAS): N/A

(xv) Vendor quotes are due by 16 September 2023 at 4:00 PM PDT, and shall be submitted via email to Ms. Alejandra Negrete alejandra.negrete@us.af.mil and Mrs. Jillian R. Marroquin jillian.marroquin@us.af.mil; No late quotations will be accepted.

(xvi) Primary Point of Contact: Alejandra Negrete, Contract Specialist at alejanda.negrete@us.af.mil

Secondary Point of Contact: Jillian R. Marroquin, Contracting Officer at jillian.marroquin@us.af.mil

Any Questions regarding this solicitation are due on or before 31 August 2023 by 4:00pm PDT (16 August 2023-31 August 2023 is referred to as the Q&A Window). No questions submitted after this deadline will be considered. All Questions submitted within the Q&A window will be answered and posted as an amendment to this Solicitation on or before 01 September 2023.