Attch-5_Site-Visit-Slides_FA9301-23-Q-0017-CES_20230913.pdf

Air Force Test Center

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Solicitation Attachment-6 (19 Slides Total) Automatic Door Maintenance Services

Pre-Award Site Visit (13 August)

Jillian R. Marroquin Contracting Officer

Alejandra ‘Aly’ Negrete Contract Administrator

War-Winning Capabilities … On Time, On Cost

UNCLASSIFIED

Briefer: Jill Marroquin (AFTC/PZIOB)

Classification

“The classification of the brief is Unclassified”

• Partner with Industry

• Fair, Open, Communications

• Complete Understanding of Simplified Acquisition

Process

• Enhance Competition

• Facilitate Quality Quotations

Purpose

• 1200 – 1300 Issue Passes from VCC

• 1300 – 1315 Travel to BLDG 3760

• 1315 – 1330 Break

• 1330 – 1345 Requirements Overview

• 1345 – 1400 Q&A Session

• 1400 – 1500 Tour Begins

Agenda

• Contracting Officer

– Jillian Marroquin, AFTC/PZIOB

• Contract Administrator

– Alejandra ‘Aly’ Negrete, AFTC/PZIOB

• Edwards Government Program Manager

– Shanna Robinson, 412 CES/CEOES

• Chief, Service Contracts

– Stephanie Cardona, 512 CES/CEOES

Briefers

It is the potential vendors responsibility to follow these directions to be permitted to attend the Pre-Award Site Visit

1. A Site Visit for the Automatic Door Maintenance Services solicitation is deemed necessary and is scheduled for 13 September 2023 at 1:30 pm PDT. Attendance of the site visit is STRONGLY encouraged but is not required for vendors to be permitted to submit a quotation for this effort.

• Interested vendors must RSVP no later than 12 September 2023 at 4pm PDT. Interested vendors will receive additional instructions when you submit the information requested herein. Each vendor is to submit ONLY ONE list containing all attendees that will attend the Site Visit for your company.

2. IMPORTANT NOTE: ALL INTERESTED VENDORS WILL BE LIMITED TO NO MORE THAN FOUR (2) ATTENDEES (TO INCLUDE

SUBCONTRACTORS INVITED BY THE PRIME CONTRACTOR, IF APPLICABLE).

• All interested vendors who wish to attend the Site Visit are directed to email the information required below no later than 12 September 2023 at 4pm PDT. Interested vendors who wish to attend that submit late or incomplete information will not be vetted for base access which is required in order to attend the Site Visit. For individuals with current base access, you are only required to provide the name of the attendee(s) with a note stating that they already have base access. These individuals are NOT required to provide the following information. However, the following information shall be provided for ALL attendees WHO DO NOT already have base access:

First and Last Name (as it appears on Driver’s License) Last 4 of Social Security Number (SSN – please do not submit copy of social or full SSN number) Driver’s License State and Number U.S. Citizen (Yes or No) Date of Birth (MM/DD/YYYY)

• The above information shall be submitted by email to BOTH the Contract Specialist (Alejandra Negrete at alejandra.negrete@us.af.mil) and the Contracting Officer (Jillian Marroquin at jillian.marroquin@us.af.mil). All attendees will need to have in their possession a valid driver’s license or valid personal identification with photo, valid vehicle insurance for any vehicle that will be driven on the installation and be able to pass a background check if required. If a problem is encountered during an individual’s vetting process, that specific visitor will be contacted.

3. Questions: Please prepare and submit questions in advance of Site Visit attendance, as this will aid the Government in developing responses. The Government will summarize the questions and answers (Q&A) provided before the Site Visit and provide them to all in attendance. Information on questions submitted during and after the Site Visit are addressed in later slides. All questions submitted will be provided to potential vendors prior to the close of the solicitation window, so long as they are submitted in accordance with the directions provided within this Solicitation Attachment-5 slide deck.

Instructions for Attendees

• This Site Visit is not a substitute for the items posted within the Solicitation. Should there be any conflicting information conveyed, either factually or by assumption, the information contained in the Solicitation is binding.

– This slide deck, and any amendments to it, will be posted with the solicitation in SAM.gov

• Taking videos or photos at any time while within the base is STRICTLY FORBIDDEN. Violations will result in being escorted from the Site Visit by base Security Forces (police)

Ground Rules

• Formal Question Submission

• Will respond to questions during conference

• Question forms provided, one question per sheet

• Consolidated list of questions submitted via email and during site visit will be posted in SAM.Gov with the respective answers

• Submit question forms to contracting personnel

Q&A window closes 14 September 2023, 4pm PDT

Ground Rules Cont.

Requirement Overview

• 5-year Indefinite Delivery, Indefinite Quantity (IDIQ) Initial Task Order PoP is 1 October 2023 – 30 September 2024.

• Single Award, Firm-Fixed Price Contract

• 100% Full and Open Competition

• Evaluation Method: Lowest Price Technically

Acceptable (LPTA)

• Part I – Offer Quotation and Part II – Technical

Capability

Requirement Overview

• Description of Work: The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the maintenance, inspection and repair of all Automatic Doors as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The Contractor shall ensure continuous and safe operation of all automatic doors listed on the Automatic Door List (see Appendix A) and provide the maintenance and repair services specified in this Performance Work Statement (PWS) including future additions of doors (as required) and in accordance with (IAW) current ANSI Standards.

Requirement Overview

• Quotations will include two volumes

– Price

– Technical

• See 52.212-1 – Instructions to Offerors for specific quotation preparation instructions

• See 52.212-2 – Evaluation--Commercial Items for specific evaluation criteria

– It is the vendors responsibility to read and understand the evaluation process that the Government will take which is provided in the solicitation.

Quotation Preparation

• Unit prices are entered on the 1449 Solicitation Schedule for each CLIN. CLIN X004, Over and Above is a set (NTE) value of $15,000

• Total price equals unit prices times quantity

Price

CLIN Description UoM QTY

X001 Quarterly PMI Services Quarter 4

X002 Service Calls Each 36

X003 Emergency Service Calls Each 2

X004 Over and Above Repairs (NTE $15,000) Job 1

• The Technical Proposal is the offeror’s (1) Technical Capability Document

– Must address section 1.10 and section 4.2.1 of the

Performance Work Statement (PWS)

– Follow instructions within solicitation

• Technical Proposal rated on an acceptable/unacceptable basis

Technical

• Simplified Acquisition Procedures are being utilized and basis for award will be in accordance with FAR 13.106-3

• A LPTA approach utilizing a technical Acceptable/unacceptable will be used for evaluation of quotations

• Offerors will be ranked in order of lowest price

– If initial lowest price is found to be technically acceptable, the evaluation stops, and award will be made to that vendor.

– Only one award will be made under this solicitation.

Basis of Award

• Last day to submit questions 14 Sep 23 by 1600

• Responses to questions posted 18 Sep 23 by 1600

• Quotations Due 21 Sep 23 by 1600

• Evaluations Complete 25 Sep 23

• Contract Award 30 Sep 23

Estimated Milestones

Mrs. Jillian Marroquin, Contracting Officer Email: jillian.marroquin@us.af.mil

Ms. Alejandra ‘Aly’ Negrete, Contract Specialist Email: alejandra.negrete@us.af.mil

Written questions submitted within the “Q&A Window” (See slide #6 and #16) will be accepted via email only and shall be addressed to both POCs identified above. Vendors are to ensure the Subject line contains the Solicitation number. It is the Vendors responsibility to ensure the above mentioned POCs receive your submitted questions. The Government will acknowledge receipt of any emails received within the Q&A Window but will NOT review any submitted outside that window.

Contracting Points of Contact

Q&As