Audio visual modernization - bldg. 475
Closed Solicitation Posted
- Solicitation number
- W50S9H-25-Q-A021
- Agency
- Army National Guard Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Camp Douglas, Wisconsin 54618, United States
- Points of contact
-
- Seth I. Swieter seth.swieter@us.af.mil (608) 427-1235
- Riley Smith riley.smith.10@us.af.mil (608) 427-1738
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard is seeking audio visual modernization services for Building 475 at Volk Field Air National Guard Base in Camp Douglas, Wisconsin. The procurement involves comprehensive upgrades to audio-visual infrastructure across five conference rooms (Rooms A through E), including replacement of outdated equipment with modern, Trade Agreements Act compliant components such as new monitors, sound systems, video conferencing tools, and centralized control systems. Contractors must provide detailed capabilities statements demonstrating how they will fulfill the requirements outlined in the Statement of Objectives, along with past performance information and pricing for a preventative maintenance agreement with 24-hour response time coverage. The evaluation will focus on technical capability, past performance, and pricing for both initial installation and ongoing maintenance services. Critical dates include a site visit scheduled for August 7, 2025 at 9:00 AM CDT, questions due by August 19, 2025 at 1:00 PM CDT, and quotations due August 27, 2025 at 1:00 PM CDT.
This opportunity is designated as a 100% small business set-aside under NAICS code 334310 (Audio and Video Equipment Manufacturing) with a size standard of 750 employees or fewer. No incumbent contractors or current service providers are identified in the solicitation documents. While specific contract values are not disclosed, the scope includes substantial audio-visual equipment procurement and installation services covering multiple conference rooms that can function independently or as combined spaces. The project requires comprehensive system integration including HDMI and USB-C connections, wireless microphones, platform-agnostic video conferencing capabilities, and Crestron control systems housed primarily in a shared equipment rack in Classroom A. Performance will take place at Building 475, which serves as a Base Lodging and Meeting Center facility at the Volk Field Combat Readiness Training Center in Camp Douglas, Wisconsin. All potential contractors must be registered in the System for Award Management (SAM) database and submit their quotations via email to the contracting office.
Notice text
6 versions
Update #6 · Latest ·
COMBINED SYNOPSIS/SOLICITATION:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation is attached. Solicitation W50S9H-25-Q-A021 incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-04, dated 11 June 2025. This requirement is set aside 100% Small Business. North American Industry Classification System Code (NAICS) is 334310, with a size standard of 750 Employees.
All qualified Small Businesses under this industry are encouraged to submit quotations.
Description of Requirement: Audio Visual Modernization – Bldg. 475 IAW Statement of Objective (SOO)
REFERENCES:
The following publications are available electronically at https//www.acquisition.gov/
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
SPECIAL INSTRUCTIONS:
Offerors shall be required to return the attached Standard Form 1449 Solicitation, W50S9H-25-Q-A021 signed and filled in appropriately as their offer along with any additional information required to be submitted by FAR 52.212-1 Instructions to Offerors Addenda and any additional fill-in provisions.
All contractors MUST be registered in the System for Award Management (SAM) http://www.sam.gov database at the time of submission of quotes.
QUESTIONS DUE DATE AND TIME:
All questions concerning this solicitation shall be sent via email to: WI.CRTC.VF.Contracting@us.af.mil by 19 AUGUST 2025 at 1:00 PM CDT.
A question and answer (Q&A) will be posted, if required, approximately 2 business days after all questions have been received.
SITE VISIT:
A site visit has been scheduled for this requirement on 7 August 2025 at 9:00 AM CDT. If attendance at the site visit is desired, please contact the Volk Field Contracting Office at WI.CRTC.VF.Contracting@us.af.mil by 5 August 2025 at 11:00 AM CDT for instructions on installation access.
OFFER DUE DATE AND TIME:
Offers are due 27 AUGUST 2025 at 01:00 PM CDT.
Offerors MUST provide quote via e-mail only.
LATE OFFERS:
Offerors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in this solicitation by the time specified in the solicitation. Quotations or modification of quotations received at the e-mail address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)).
CONTRACTING OFFICE CONTACT INFORMATION:
All offers and questions pertaining to this solicitation shall be sent by email to the following email address: WI.CRTC.VF.Contracting@us.af.mil
8.11.2025 - Uploaded Q&A Document & Pictures of 475 Classrooms, Equipment Rack, and Mobile Cart.
8.12.2025 - Uploaded Site Visit Attendance Roster
8.12.2025 - Uploaded Q&A Document
8.18.2025 - Uploaded Q&A Document & 475 Classroom Dimensions Document
8.20.2025 - Uploaded Classroom E Pictures
Update #5 ·
COMBINED SYNOPSIS/SOLICITATION:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation is attached. Solicitation W50S9H-25-Q-A021 incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-04, dated 11 June 2025. This requirement is set aside 100% Small Business. North American Industry Classification System Code (NAICS) is 334310, with a size standard of 750 Employees.
All qualified Small Businesses under this industry are encouraged to submit quotations.
Description of Requirement: Audio Visual Modernization – Bldg. 475 IAW Statement of Objective (SOO)
REFERENCES:
The following publications are available electronically at https//www.acquisition.gov/
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
SPECIAL INSTRUCTIONS:
Offerors shall be required to return the attached Standard Form 1449 Solicitation, W50S9H-25-Q-A021 signed and filled in appropriately as their offer along with any additional information required to be submitted by FAR 52.212-1 Instructions to Offerors Addenda and any additional fill-in provisions.
All contractors MUST be registered in the System for Award Management (SAM) http://www.sam.gov database at the time of submission of quotes.
QUESTIONS DUE DATE AND TIME:
All questions concerning this solicitation shall be sent via email to: WI.CRTC.VF.Contracting@us.af.mil by 19 AUGUST 2025 at 1:00 PM CDT.
A question and answer (Q&A) will be posted, if required, approximately 2 business days after all questions have been received.
SITE VISIT:
A site visit has been scheduled for this requirement on 7 August 2025 at 9:00 AM CDT. If attendance at the site visit is desired, please contact the Volk Field Contracting Office at WI.CRTC.VF.Contracting@us.af.mil by 5 August 2025 at 11:00 AM CDT for instructions on installation access.
OFFER DUE DATE AND TIME:
Offers are due 27 AUGUST 2025 at 01:00 PM CDT.
Offerors MUST provide quote via e-mail only.
LATE OFFERS:
Offerors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in this solicitation by the time specified in the solicitation. Quotations or modification of quotations received at the e-mail address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)).
CONTRACTING OFFICE CONTACT INFORMATION:
All offers and questions pertaining to this solicitation shall be sent by email to the following email address: WI.CRTC.VF.Contracting@us.af.mil
8.11.2025 - Uploaded Q&A Document & Pictures of 475 Classrooms, Equipment Rack, and Mobile Cart.
8.12.2025 - Uploaded Site Visit Attendance Roster
8.12.2025 - Uploaded Q&A Document
8.18.2025 - Uploaded Q&A Document & 475 Classroom Dimensions Document
Update #4 ·
COMBINED SYNOPSIS/SOLICITATION:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation is attached. Solicitation W50S9H-25-Q-A021 incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-04, dated 11 June 2025. This requirement is set aside 100% Small Business. North American Industry Classification System Code (NAICS) is 334310, with a size standard of 750 Employees.
All qualified Small Businesses under this industry are encouraged to submit quotations.
Description of Requirement: Audio Visual Modernization – Bldg. 475 IAW Statement of Objective (SOO)
REFERENCES:
The following publications are available electronically at https//www.acquisition.gov/
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
SPECIAL INSTRUCTIONS:
Offerors shall be required to return the attached Standard Form 1449 Solicitation, W50S9H-25-Q-A021 signed and filled in appropriately as their offer along with any additional information required to be submitted by FAR 52.212-1 Instructions to Offerors Addenda and any additional fill-in provisions.
All contractors MUST be registered in the System for Award Management (SAM) http://www.sam.gov database at the time of submission of quotes.
QUESTIONS DUE DATE AND TIME:
All questions concerning this solicitation shall be sent via email to: WI.CRTC.VF.Contracting@us.af.mil by 19 AUGUST 2025 at 1:00 PM CDT.
A question and answer (Q&A) will be posted, if required, approximately 2 business days after all questions have been received.
SITE VISIT:
A site visit has been scheduled for this requirement on 7 August 2025 at 9:00 AM CDT. If attendance at the site visit is desired, please contact the Volk Field Contracting Office at WI.CRTC.VF.Contracting@us.af.mil by 5 August 2025 at 11:00 AM CDT for instructions on installation access.
OFFER DUE DATE AND TIME:
Offers are due 27 AUGUST 2025 at 01:00 PM CDT.
Offerors MUST provide quote via e-mail only.
LATE OFFERS:
Offerors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in this solicitation by the time specified in the solicitation. Quotations or modification of quotations received at the e-mail address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)).
CONTRACTING OFFICE CONTACT INFORMATION:
All offers and questions pertaining to this solicitation shall be sent by email to the following email address: WI.CRTC.VF.Contracting@us.af.mil
8.11.2025 - Uploaded Q&A Document & Pictures of 475 Classrooms, Equipment Rack, and Mobile Cart.
8.12.2025 - Uploaded Site Visit Attendance Roster
8.12.2025 - Uploaded Q&A Document
Update #3 ·
COMBINED SYNOPSIS/SOLICITATION:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation is attached. Solicitation W50S9H-25-Q-A021 incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-04, dated 11 June 2025. This requirement is set aside 100% Small Business. North American Industry Classification System Code (NAICS) is 334310, with a size standard of 750 Employees.
All qualified Small Businesses under this industry are encouraged to submit quotations.
Description of Requirement: Audio Visual Modernization – Bldg. 475 IAW Statement of Objective (SOO)
REFERENCES:
The following publications are available electronically at https//www.acquisition.gov/
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
SPECIAL INSTRUCTIONS:
Offerors shall be required to return the attached Standard Form 1449 Solicitation, W50S9H-25-Q-A021 signed and filled in appropriately as their offer along with any additional information required to be submitted by FAR 52.212-1 Instructions to Offerors Addenda and any additional fill-in provisions.
All contractors MUST be registered in the System for Award Management (SAM) http://www.sam.gov database at the time of submission of quotes.
QUESTIONS DUE DATE AND TIME:
All questions concerning this solicitation shall be sent via email to: WI.CRTC.VF.Contracting@us.af.mil by 19 AUGUST 2025 at 1:00 PM CDT.
A question and answer (Q&A) will be posted, if required, approximately 2 business days after all questions have been received.
SITE VISIT:
A site visit has been scheduled for this requirement on 7 August 2025 at 9:00 AM CDT. If attendance at the site visit is desired, please contact the Volk Field Contracting Office at WI.CRTC.VF.Contracting@us.af.mil by 5 August 2025 at 11:00 AM CDT for instructions on installation access.
OFFER DUE DATE AND TIME:
Offers are due 27 AUGUST 2025 at 01:00 PM CDT.
Offerors MUST provide quote via e-mail only.
LATE OFFERS:
Offerors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in this solicitation by the time specified in the solicitation. Quotations or modification of quotations received at the e-mail address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)).
CONTRACTING OFFICE CONTACT INFORMATION:
All offers and questions pertaining to this solicitation shall be sent by email to the following email address: WI.CRTC.VF.Contracting@us.af.mil
8.11.2025 - Uploaded Q&A Document & Pictures of 475 Classrooms, Equipment Rack, and Mobile Cart.
8.12.2025 - Uploaded Site Visit Attendance Roster
Update #2 ·
COMBINED SYNOPSIS/SOLICITATION:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation is attached. Solicitation W50S9H-25-Q-A021 incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-04, dated 11 June 2025. This requirement is set aside 100% Small Business. North American Industry Classification System Code (NAICS) is 334310, with a size standard of 750 Employees.
All qualified Small Businesses under this industry are encouraged to submit quotations.
Description of Requirement: Audio Visual Modernization – Bldg. 475 IAW Statement of Objective (SOO)
REFERENCES:
The following publications are available electronically at https//www.acquisition.gov/
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
SPECIAL INSTRUCTIONS:
Offerors shall be required to return the attached Standard Form 1449 Solicitation, W50S9H-25-Q-A021 signed and filled in appropriately as their offer along with any additional information required to be submitted by FAR 52.212-1 Instructions to Offerors Addenda and any additional fill-in provisions.
All contractors MUST be registered in the System for Award Management (SAM) http://www.sam.gov database at the time of submission of quotes.
QUESTIONS DUE DATE AND TIME:
All questions concerning this solicitation shall be sent via email to: WI.CRTC.VF.Contracting@us.af.mil by 19 AUGUST 2025 at 1:00 PM CDT.
A question and answer (Q&A) will be posted, if required, approximately 2 business days after all questions have been received.
SITE VISIT:
A site visit has been scheduled for this requirement on 7 August 2025 at 9:00 AM CDT. If attendance at the site visit is desired, please contact the Volk Field Contracting Office at WI.CRTC.VF.Contracting@us.af.mil by 5 August 2025 at 11:00 AM CDT for instructions on installation access.
OFFER DUE DATE AND TIME:
Offers are due 27 AUGUST 2025 at 01:00 PM CDT.
Offerors MUST provide quote via e-mail only.
LATE OFFERS:
Offerors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in this solicitation by the time specified in the solicitation. Quotations or modification of quotations received at the e-mail address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)).
CONTRACTING OFFICE CONTACT INFORMATION:
All offers and questions pertaining to this solicitation shall be sent by email to the following email address: WI.CRTC.VF.Contracting@us.af.mil
8.11.2025 - Uploaded Q&A Document & Pictures of 475 Classrooms, Equipment Rack, and Mobile Cart.
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation is attached. Solicitation W50S9H-25-Q-A021 incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-04, dated 11 June 2025. This requirement is set aside 100% Small Business. North American Industry Classification System Code (NAICS) is 334310, with a size standard of 750 Employees.
All qualified Small Businesses under this industry are encouraged to submit quotations.
Description of Requirement: Audio Visual Modernization – Bldg. 475 IAW Statement of Objective (SOO)
REFERENCES:
The following publications are available electronically at https//www.acquisition.gov/
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
SPECIAL INSTRUCTIONS:
Offerors shall be required to return the attached Standard Form 1449 Solicitation, W50S9H-25-Q-A021 signed and filled in appropriately as their offer along with any additional information required to be submitted by FAR 52.212-1 Instructions to Offerors Addenda and any additional fill-in provisions.
All contractors MUST be registered in the System for Award Management (SAM) http://www.sam.gov database at the time of submission of quotes.
QUESTIONS DUE DATE AND TIME:
All questions concerning this solicitation shall be sent via email to: WI.CRTC.VF.Contracting@us.af.mil by 19 AUGUST 2025 at 1:00 PM CDT.
A question and answer (Q&A) will be posted, if required, approximately 2 business days after all questions have been received.
SITE VISIT:
A site visit has been scheduled for this requirement on 7 August 2025 at 9:00 AM CDT. If attendance at the site visit is desired, please contact the Volk Field Contracting Office at WI.CRTC.VF.Contracting@us.af.mil by 5 August 2025 at 11:00 AM CDT for instructions on installation access.
OFFER DUE DATE AND TIME:
Offers are due 27 AUGUST 2025 at 01:00 PM CDT.
Offerors MUST provide quote via e-mail only.
LATE OFFERS:
Offerors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in this solicitation by the time specified in the solicitation. Quotations or modification of quotations received at the e-mail address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)).
CONTRACTING OFFICE CONTACT INFORMATION:
All offers and questions pertaining to this solicitation shall be sent by email to the following email address: WI.CRTC.VF.Contracting@us.af.mil
Attachments
| File | Type | Posted |
|---|---|---|
| CLASS ROOM E - 02.jpg | JPG image | |
| CLASS ROOM E - 03.jpg | JPG image | |
| CLASS ROOM E - 01.jpg | JPG image | |
| 475 CLASSROOM DIMENSIONS - 8.18.2025.pdf | ||
| QA DOCUMENT - W50S9H25QA021 - BLDG. 475 AV - 8.18.2025.pdf | ||
| QA Document - W50S9H25QA021 - BLDG. 475 AV - 8.12.2025.pdf | ||
| W50S9H-25-Q-A021 - SIITE VISIT SIGN IN ROSTER.pdf | ||
| QA Document - W50S9H25QA021 - BLDG. 475 AV - 8.10.2025.pdf | ||
| 475 Classroom C.jpg | JPG image | |
| 475 Classroom A-B.jpg | JPG image | |
| 475 Mobile Cart.jpg | JPG image | |
| 475 Classroom D.jpg | JPG image | |
| 475 Equipment Rack.jpg | JPG image | |
| 475 Class Room A-B Layout1.jpg | JPG image | |
| FACILITY MAP - BLDG 475.pdf | ||
| SF 1449 - W50S9H-25-Q-A021 - AUDIO VISUAL MODERNIZATION - BLDG. 475.pdf | ||
| STATEMENT OF OBJECTIVE - W50S9H-25-Q-A021 - BLDG 475 AV UPGRADE - 7.25.2025.pdf |
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