STATEMENT OF OBJECTIVE - W50S9H-25-Q-A021 - BLDG 475 AV UPGRADE - 7.25.2025.pdf

STATEMENT OF OBJECTIVE (SOO)

FOR

BUILDING 475 AUDIO-VISUAL MODERNIZATIONS

18 July 2025

PURPOSE

De ine, design and install an audio-visual overhaul/ upgrade in Building (Bldg.) 475 at Volk Field Air National Guard Base (ANGB). Bldg. 475 currently runs large presentations across ive assembly rooms (A, B, C, D, E).

PROJECT OVERVIEW

Volk Field Air National Guard Base plays a vital role in supporting National Defense efforts, and it’s essential to ensure that the facilities are equipped with state-of-the-art audiovisual technology to support the diverse operational needs of the conference center. This SOO outlines the approach to de ining, designing, and installing a Trade Agreements Act (TAA) Compliant Audiovisual equipment in ive(5) conference rooms in Building 475 (see Attachment 1) to improve communication, training, and operational ef iciency for personnel. The project will include the installation and integration of multiple audio, video, and conferencing components, along with equipment racks and related accessories. Respondents will be responsible for verifying all physical dimensions on-site before proceeding with system design and layout. Rooms A-D should combine audio-visual capabilities.

OBJECTIVE(S)

The objective of this effort is to upgrade the existing Audio Visual (AV) system to meet current operational, training, and presentation requirements. The current AV infrastructure is outdated, lacks compatibility with modern devices, and does not support the high-quality audio and video standards necessary for effective communication and collaboration. Upgrading to current AV equipment will enhance functionality, improve reliability, and ensure seamless integration with contemporary platforms and technologies. This modernization will support mission-critical brie ings, virtual meetings, instructional sessions, and multimedia presentations, enabling users to operate ef iciently in both in-person and remote environments. The upgraded system must be user-friendly, scalable, and capable of supporting future technological enhancements.

The audiovisual upgrade project at Volk Field shall be executed through a structured process to ensure alignment with base operational needs and future scalability. The initiative will begin with a thorough assessment of each room's requirements, involving coordination with base personnel and Cyber experts to de ine necessary capabilities. Based on this assessment, customized solutions will be designed for each of the ive rooms in Building 475, incorporating modern components such as monitors, sound systems, and video conferencing tools. Once designs are inalized, installation and integration follow, carried out by the contractor in close collaboration with quali ied staff, with emphasis on industry standards and quality assurance. Following installation, tailored training and support programs will be provided to ensure base personnel are equipped to operate and maintain the new systems effectively. The project will conclude with evaluation and feedback collection from Cyber personnel to measure usability and identify any areas for enhancement, ensuring long-term value and mission effectiveness.

EXISTING EQUIPMENT

The following items are currently installed in Bldg. 475

a) Crestron DM-MDXXX, Crestron 3 Series Pro3, Nexia Mixer (2)

b) Shure Microphone Receiver (4)

c) Sound Ampli ier (1)

d) Hitachi CP-WX9210 Projector (1)

e) Hitachi Projector (4)

f) Projector Drop-Down Screens ~90" (5)

g) Mobile Carts [Crestron Touchscreen, Extron IN1606 Scaler/Signal Processor, AV inputs] (4)

****See Attachment 2 for the existing room and equipment.

Note: The Government aims to retain the current system layout while enhancing hardware and associated components.

ANNUAL SERVICE AGREEMENT

Vendors must provide detailed pricing for a preventative maintenance agreement applicable to all control room video wall components.

1. Hardware Warranty Requirements:

a) Standard Manufacturer warranties for items is required.

b) Coverage for defects in materials and workmanship

c) Advanced shipment of genuine factory replacement parts or products

d) Ability to provide on-site support within 24 hours of noti ication from the customer’s location

2. Hardware Maintenance Requirements: Respondents shall propose a comprehensive hardware maintenance plan, including any recurring annual costs, available following successful equipment deployment. Maintenance coverage shall include, at a minimum:

a) 24-hour response time

b) Preventative service

c) On-site emergency response

d) 100% coverage for parts and labor

e) 24/7 emergency support access

f) On-site repair services

CONCLUSION

By de ining, designing, and installing audiovisual equipment in Building 475, this project aims to signi icantly enhance communication, training, and operational ef iciency for personnel. The systematic approach outlined in this SOO will guide the project team in delivering high-quality audiovisual solutions that align with the unique requirements of the base. Through collaboration, innovation, and commitment to excellence, we are con ident that this project will achieve its objectives and contribute to the overall success of Volk Field Air National Guard Base.

TRADE AGREEMENTS ACT (TAA) COMPLIANCE

Trade Agreements Act (TAA) compliance is a requirement for federal procurement that ensures products and services purchased by the U.S. government originate from designated countries, promoting fair and open international trade. To meet TAA compliance, equipment installed for this project must be manufactured or substantially transformed in a country that is a party to a U.S.

Trade Agreement and must not contain any signi icant parts or components from a non-designated country unless those parts have been substantially transformed in a designated country. TAA compliance applies to the equipment, software, irmware, and any third-party services or maintenance required for operation.

QUESTIONS RELATED TO THIS STATEMENT OF OBJECTIVE CAN BE DIRECTED TO THE VOLK

FIELD CONTRACTING OFFICE AT WI.CRTC.VF.Contracting@us.af.mil