Annual Service Contract for Sensititre System for USDA, ARS, Beltsville, MD
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0734
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Beltsville, Maryland 20705, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking an annual service contract for their Sensititre System, an automated antimicrobial susceptibility testing platform used in the Environmental Microbial and Food Safety Laboratory at their Beltsville, Maryland location. The comprehensive maintenance and support contract covers multiple laboratory instruments including the Swin System Computer, ARIS HiQ, Sensititre AIM, Vizion, and Nephelometer, requiring the contractor to provide 24/7 technical service access, on-site engineer visits within 2 business days of problems, repair and maintenance services, software and firmware upgrades, annual preventative maintenance, and loaner instruments when needed. Offerors must submit complete quotes via email to shalunda.mix@usda.gov, maintain active SAM.gov registration, and meet specific documentation requirements including company letterhead quotes and completed FAR representations and certifications. The solicitation will be evaluated using Lowest Price Technically Acceptable (LPTA) methodology, with past performance evaluated on an acceptable/unacceptable basis where any negative evaluations result in disqualification. The deadline for quote submission is September 16, 2025 at 12:00 PM CT, with quotes required to remain valid for at least 60 days after receipt.
This procurement does not utilize any set-aside designation and no incumbent contractor is identified in the solicitation documents. The contract structure calls for a firm fixed price purchase order covering a 12-month service period from September 30, 2025 to September 29, 2026, though these dates are estimated and will be adjusted based on the actual award date. The solicitation falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance with a size standard of $34 million, indicating this is targeted toward small to medium-sized specialized service providers. Performance will occur at 307 Center Road, Building 307, Room 227, Beltsville, MD 20705, with the contractor required to maintain 100% compliance for routine maintenance and provide corrective maintenance within 2 business days. While no specific contract value is disclosed, the nature of the specialized laboratory equipment maintenance suggests a substantial annual service investment by the government.
Notice text
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0734 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. The associated NAICS Code is 811210.
The USDA, Agricultural Research Service requires an Annual Service Contract for Sensititre System for the Beltsville, MD location per SOW. The Government intends to award a firm fixed price purchase order.
Quotes should include pricing as indicated below.
0001 Annual Service Contract for Sensititre System QTY 12 MONTHS
TOTAL $_______________
Period of Performance: Sept. 30, 2025 to Sept. 29, 2026
*DATES ARE ESTIMATED AND WILL BE ADJUSTED BASED ON THE INITIAL AWARD DATE.
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price per item, discounts, total price and valid for at least 60 days after receipt of quote; and 2) have an Active SAM.gov registration and complete the Representations in FAR 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
The DELIVERY ADDRESS/ PLACE of PERFORMANCE is:
307 Center Rd, Bldg 307, Room 227, Beltsville, MD 20705
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation by 12:00 p.m. CT, on or before September 16, 2025. Quotations are to be sent via email to Shalunda Mix at shalunda.mix@usda.gov. Reference the Solicitation # and Project Title in the subject line when emailing quote.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Files
| File | Type | Posted |
|---|---|---|
| Wage Determination- Beltsville MD.pdf | ||
| SOW Sensititre Service Contract 2025.pdf | ||
| Clauses and Provisions 1232SA25Q0734.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Annual Service Contract for Sensititre System for USDA, ARS, Beltsville, MD | Award Notice | |
| This notice | Solicitation |
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