AHU Filter Preventive Maintenance (SDVOSB Set-Aside)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is seeking a Service-Disabled Veteran-Owned Small Business (SDVOSB) to provide Air Handling Unit (AHU) Filter Preventive Maintenance services at the Columbia VA Medical Center. The solicitation requires quarterly filter installation and annual final filter replacements for air handling units across 12 different buildings, including moving, removing, and disposing of dirty filters, HEPA vacuuming, installing new filters, and providing digital reports. Contractors must be certified in SAM.gov and must submit quotes by December 11, 2024, at 1:00 AM EST, with all questions to be submitted to the Contracting Officer by December 4, 2024, at 2:00 PM EST. The contract involves a base year from February 9, 2025, through February 8, 2026, with four additional one-year option periods. Vendors will be evaluated based on their ability to meet the specified technical requirements and their SDVOSB certification status.

The contract is 100% set aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 333413 with a size standard of 500 employees. The work will be performed in Columbia, SC 29209, with service hours between 7:00 AM and 4:30 PM, Monday through Friday, excluding weekends and federal holidays. The facility contains 28 total AHU units, with one located on the roof and 27 in mechanical rooms, requiring maintenance across multiple buildings including Buildings 5, 9, 9A, 10, 21, 31, 100, 100A, 103, 103A, 106, and 120. The filter inventory includes a comprehensive list of 1,029 filters with varying sizes and specifications, predominantly MERV 10 rated, ranging from 12x16x2 to 30x24x12 inches. While specific award value was not detailed, the contract represents a multi-year opportunity for a qualified SDVOSB to provide critical preventive maintenance services for the VA Medical Center's air handling systems.